Difference between revisions of "Geek Fair Volunteers"
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| + | For information on how to sign volunteers in and out, see this page: [[Geek Fair Volunteer Procedure]] | ||
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== Much Before August 23rd == | == Much Before August 23rd == | ||
* Prepare Info Booth materials (stickers, brochures, etc.) | * Prepare Info Booth materials (stickers, brochures, etc.) | ||
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=== Preparation Set-up === | === Preparation Set-up === | ||
| − | Coordinator: | + | Coordinator: |
''Table set-up, signs, and more.'' | ''Table set-up, signs, and more.'' | ||
* 4:00 - 7:00 (10 volunteers) | * 4:00 - 7:00 (10 volunteers) | ||
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== August 23rd, 2008 == | == August 23rd, 2008 == | ||
=== [[Set-up]] === | === [[Set-up]] === | ||
| − | Coordinator: | + | Coordinator: |
''Set-up consists of constructing tents under the supervision of a staff member, moving tables and chairs, and more. This is a heavy lifting job. The later shifts will include checking bathrooms and trash.'' | ''Set-up consists of constructing tents under the supervision of a staff member, moving tables and chairs, and more. This is a heavy lifting job. The later shifts will include checking bathrooms and trash.'' | ||
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=== Hard Drive Shuffleboard === | === Hard Drive Shuffleboard === | ||
| − | Coordinator: | + | Coordinator: |
''Make sure nobody's getting rowdy with the the shuffleboard stuff.'' | ''Make sure nobody's getting rowdy with the the shuffleboard stuff.'' | ||
* 11:45 - 2:00 | * 11:45 - 2:00 | ||
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*1:45 - 4:00 | *1:45 - 4:00 | ||
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*3:45 - 6:15 | *3:45 - 6:15 | ||
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=== Info Booth === | === Info Booth === | ||
| − | Coordinator: | + | Coordinator: |
'''Money handler needed here.''' ''For those who know all about the Geek and are willing to answer questions.'' | '''Money handler needed here.''' ''For those who know all about the Geek and are willing to answer questions.'' | ||
* 11:00 - 2:00 (setup and staff) | * 11:00 - 2:00 (setup and staff) | ||
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* 2:00 - 4:00 (staff) | * 2:00 - 4:00 (staff) | ||
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* 4:00 - 7:00 (staff/teardown) | * 4:00 - 7:00 (staff/teardown) | ||
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: '''Special note''': people who staff the info booth should be core volunteers and/or somehow involved in the coordination of Geek Fair. | : '''Special note''': people who staff the info booth should be core volunteers and/or somehow involved in the coordination of Geek Fair. | ||
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''Give the standard Free Geek tour.'' | ''Give the standard Free Geek tour.'' | ||
| + | * 12:00 - 1:00 | ||
| + | ** . | ||
* 1:00 - 2:00 | * 1:00 - 2:00 | ||
| − | ** | + | ** . |
* 2:00 - 3:00 | * 2:00 - 3:00 | ||
| − | * | + | * . |
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* 4:00 - 5:00 | * 4:00 - 5:00 | ||
** . | ** . | ||
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=== Beer Garden Servers === | === Beer Garden Servers === | ||
| − | Coordinator: | + | Coordinator: |
'''Money handler needed here.''' ''Serve beer. People who do ID check should probably be core members/OLCC/trusted friends.'' | '''Money handler needed here.''' ''Serve beer. People who do ID check should probably be core members/OLCC/trusted friends.'' | ||
* 11:30 - 2 | * 11:30 - 2 | ||
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* 2:00 - 4:00 | * 2:00 - 4:00 | ||
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* 4:00 - 6:30 | * 4:00 - 6:30 | ||
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=== ID Checkers === | === ID Checkers === | ||
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''Checking IDs. People who do ID check should probably be core members/OLCC/trusted friends.'' | ''Checking IDs. People who do ID check should probably be core members/OLCC/trusted friends.'' | ||
* 11:30 - 2:00 | * 11:30 - 2:00 | ||
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* 2:00 - 4:00 | * 2:00 - 4:00 | ||
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* 4:00 - 6:30 | * 4:00 - 6:30 | ||
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=== Kids' Activities === | === Kids' Activities === | ||
| − | Coordinator: | + | Coordinator: |
''Help with crafts & kid's activities. This is a job for those with excess enthusiasm.'' | ''Help with crafts & kid's activities. This is a job for those with excess enthusiasm.'' | ||
* 11:00 - 2:00 | * 11:00 - 2:00 | ||
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* 2:00 - 4:30 | * 2:00 - 4:30 | ||
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* 4:30 - 7:00 | * 4:30 - 7:00 | ||
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=== [[Smashtacular]] === | === [[Smashtacular]] === | ||
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'''Money handler needed here.''' ''Ensure the safety of smashers, clean-up, and more.'' | '''Money handler needed here.''' ''Ensure the safety of smashers, clean-up, and more.'' | ||
* 11:00 - 2:00 | * 11:00 - 2:00 | ||
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* 2:00 - 4:30 | * 2:00 - 4:30 | ||
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* 4:30 - 7:00 | * 4:30 - 7:00 | ||
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=== Receiving === | === Receiving === | ||
| − | Coordinators: | + | Coordinators: Receiving Intern |
''Free Geek will still be accepting hardware donations. If you are an experienced receiver, this is the place for you to work!'' | ''Free Geek will still be accepting hardware donations. If you are an experienced receiver, this is the place for you to work!'' | ||
* 11:00 - 2:00 | * 11:00 - 2:00 | ||
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* 2:00 - 5:00 | * 2:00 - 5:00 | ||
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* 5:00 - 7:00 | * 5:00 - 7:00 | ||
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=== Helmet Fitters === | === Helmet Fitters === | ||
| − | Coordinators: | + | Coordinators: |
''Fit people for $6 Helmets!'' | ''Fit people for $6 Helmets!'' | ||
* 11:00 - 2:00 | * 11:00 - 2:00 | ||
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* 2:00 - 4:30 | * 2:00 - 4:30 | ||
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* 4:30 - 7:00 | * 4:30 - 7:00 | ||
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=== [[Teardown]] === | === [[Teardown]] === | ||
| − | Coordinator: | + | Coordinator: |
''Taking down tents, folding tables, chairs, and more. This is a heavy lifting job.'' | ''Taking down tents, folding tables, chairs, and more. This is a heavy lifting job.'' | ||
* 6:00 - 9:00 | * 6:00 - 9:00 | ||
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=== STAFF TASKS DURING GEEK FAIR === | === STAFF TASKS DURING GEEK FAIR === | ||
* Bartending | * Bartending | ||
| − | * Regular floor shifts (Store, Front Desk, Receiving) | + | * Regular floor shifts (Store, Front Desk, Receiving) |
* Tours | * Tours | ||
* Info booth | * Info booth | ||
| − | * Set-up Coordinator(s) | + | * Set-up Coordinator(s) |
:* (separate Coordinators for Bar, Tents, Signage?) | :* (separate Coordinators for Bar, Tents, Signage?) | ||
| − | * Clean-up Coordinator | + | * Clean-up Coordinator |
* Geek Arena | * Geek Arena | ||
* Smashtacular | * Smashtacular | ||
Latest revision as of 18:42, 5 December 2008
For information on how to sign volunteers in and out, see this page: Geek Fair Volunteer Procedure
Much Before August 23rd
- Prepare Info Booth materials (stickers, brochures, etc.)
- Create signs - Julie Uthe has created many signs.
- Put up posters.
Day Before (August 22nd)
- Street signs covered by "no parking tomorrow" bags
- Empty out meeting room, vacuum, & position bar
- General cleanup
- Pathway to bathroom
- Put signs up
- Put all Info Booth items in one place
- Prep food for bar (i.e. cut cheese, make platters, etc.)
- Set-up a laptop/till/desktop station for receiving
Preparation Set-up
Coordinator:
Table set-up, signs, and more.
- 4:00 - 7:00 (10 volunteers)
August 23rd, 2008
Set-up
Coordinator:
Set-up consists of constructing tents under the supervision of a staff member, moving tables and chairs, and more. This is a heavy lifting job. The later shifts will include checking bathrooms and trash.
Hard Drive Shuffleboard
Coordinator:
Make sure nobody's getting rowdy with the the shuffleboard stuff.
- 11:45 - 2:00
- 1:45 - 4:00
- 3:45 - 6:15
Info Booth
Coordinator:
Money handler needed here. For those who know all about the Geek and are willing to answer questions.
- 11:00 - 2:00 (setup and staff)
- 2:00 - 4:00 (staff)
- 4:00 - 7:00 (staff/teardown)
- Special note: people who staff the info booth should be core volunteers and/or somehow involved in the coordination of Geek Fair.
Hourly Tours
Coordinator: Geek Fair
Give the standard Free Geek tour.
- 12:00 - 1:00
- .
- 1:00 - 2:00
- .
- 2:00 - 3:00
- .
- 4:00 - 5:00
- .
- 5:00 - 6:00
- .
- 6:00 - 7:00
- .
Beer Garden Servers
Coordinator:
Money handler needed here. Serve beer. People who do ID check should probably be core members/OLCC/trusted friends.
- 11:30 - 2
- 2:00 - 4:00
- 4:00 - 6:30
ID Checkers
Coordinator ?
Checking IDs. People who do ID check should probably be core members/OLCC/trusted friends.
- 11:30 - 2:00
- 2:00 - 4:00
- 4:00 - 6:30
Kids' Activities
Coordinator:
Help with crafts & kid's activities. This is a job for those with excess enthusiasm.
- 11:00 - 2:00
- 2:00 - 4:30
- 4:30 - 7:00
Smashtacular
Coordinator:
Money handler needed here. Ensure the safety of smashers, clean-up, and more.
- 11:00 - 2:00
- 2:00 - 4:30
- 4:30 - 7:00
Receiving
Coordinators: Receiving Intern
Free Geek will still be accepting hardware donations. If you are an experienced receiver, this is the place for you to work!
- 11:00 - 2:00
- 2:00 - 5:00
- 5:00 - 7:00
Helmet Fitters
Coordinators:
Fit people for $6 Helmets!
- 11:00 - 2:00
- 2:00 - 4:30
- 4:30 - 7:00
Teardown
Coordinator:
Taking down tents, folding tables, chairs, and more. This is a heavy lifting job.
- 6:00 - 9:00
STAFF TASKS DURING GEEK FAIR
- Bartending
- Regular floor shifts (Store, Front Desk, Receiving)
- Tours
- Info booth
- Set-up Coordinator(s)
- (separate Coordinators for Bar, Tents, Signage?)
- Clean-up Coordinator
- Geek Arena
- Smashtacular
- FOSS Panel coordination
- MC for raffle
- MC for other stuff
Afterwards
- Thank you notes
- Hardware grants follow up for performers
- Make sure everything is returned