Geek Fair Volunteers
Jump to navigation
Jump to search
Much Before August 23rd
- prepare Info Booth materials (stickers, brochures, etc.)
- soundtrack for Smashtacular
- create signs
Day Before (August 22nd)
- street signs covered by "no parking tomorrow" bags
- empty out meeting room, vacuum, & position bar
- general cleanup
- pathway to bathroom
- clear out classroom for LAN party
- put all Info Booth items in one place
- prep food for bar (i.e. cut cheese, make platters, etc.)
August 23rd, 2008
Set-up
- physical, hands-on, set stuff up
- 8:00 - 12:00 (10 volunteers)
- .
- .
- .
- .
- .
- .
- .
- .
- .
- .
- .
- 12:00 - 3:00 (3 volunteers) ????
- .
- .
- .
Info Booth
- Coordinator: ?
- point bands & booths to right places/people, answer all sorts of questions, sell raffle tickets, be nice & cheery
- 11:00 - 2:00 (setup and staff)
- .
- .
- 2:00 - 4:00 (staff)
- .
- .
- 4:00 - 7:00 (staff/teardown)
- .
- .
- Special note: people who staff the info booth should be core volunteers and/or somehow involved in the coordination of Geek Fair.
Hourly Tours
- Coordinator: ?
- Give the standard Free Geek tour.
- 1:00 - 2:00
- .
- 2:00 - 3:00
- .
- 3:00 - 4:00
- .
- 4:00 - 5:00
- .
- 5:00 - 6:00
- .
- 6:00 - 7:00
- .
Beer Garden Servers
- Coordinator: ?
- help set up & serve the beer (but not to drunk people)
- 11:30 - 2
- .
- .
- 2:00 - 4:00
- .
- .
- 4:00 - 6:30
- .
- .
- Special note: these servers are hopefully OLCC permitted, and if not, they're not afraid of being tough.
ID Checkers
- Coordinator ?
- help set up, sit at the entrance to the beer garden and check the IDs of people wanting beer,keep people from leaving the beer garden with alcohol. Be tough!
- 11:30 - 2:00
- .
- 2:00 - 4:00
- .
- 4:00 - 6:30
- .
- Special note: people who do ID check should probably be core members/OLCC/trusted friends.
Kids' Activities
- Coordinator: Sophia Luchini-Dexter
- set up kids' area & entertain rugrats throughout the day
- 11:00 - 2:00 (setup/staff)
- .
- .
- .
- 2:00 - 4:30 (staff)
- .
- .
- .
- 4:30 - 7:00 (staff/teardown)
- .
- .
- .
LAN party-er
- Coordinator:
- assist Backspace with set up and troubleshoot networking problems with the LAN, assist with tear-down
- 9:00 - 12:00 ?
- .
- .
- 5:00 - 7:30 ?
- .
- .
Smashtacular
- Coordinator:
- help run the Smashtacular station
- Helpful implements: Shovel, broom, safety equipment, boombox, WMDs, heckling lessons
- 11:00 - 2:00
- .
- .
- 2:00 - 4:30
- .
- .
- 4:30 - 7:00
- .
- .
Receiving
- Coordinators: Charles
- help run the ad hoc receiving station
- 11:00 - 2:00
- .
- .
- .
- 2:00 - 5:00
- .
- .
- 5:00 - 7:00
- .
Teardown
- Coordinator: DARRYL
- tear the sucker down!
- 6:00 - 9:00
- .
- .
- .
- .
- .
- .
- .
- .
Money Handling
- Smashtacular
- Raffle Tickets
- Info Booth (sell DVD's?)
Other
- Bathroom checkers
- Checking on Trash
STAFF TASKS DURING GEEK FAIR
- bartending
- regular floor shifts (Store, Front Desk, Receiving)
- tours
- info booth
- set-up Coordinator(s) = Liane
- (separate Coordinators for Bar, Tents, Signage?)
- clean-up Coordinator = Darryl?
- Geek Arena
- LAN Party coordination with Backspace
- Smashtacular
- FOSS Panel coordination
- MC for raffle
- MC for other stuff
After wards
- thank you notes
- hardware grants follow up for performers
- make sure everything is returned