Holiday Party 2005

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Revision as of 14:48, 6 December 2005 by Icicle (talk | contribs) (→‎To Do)
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The Holiday Party is our anual Thank You party for our volunteers. Happens this year on Saturday, December 10th, 8pm until as late as we want. Food and drinks are provided, but more food is always needed. This event is, once again, organized by your tireless party committee, otherwise known as Outreach.

To Do

  • Music/DJ
    • Tim will dj some, he will be able to help set up on thursday.
    • The Golden Greats will play. They rocked the muthership during the World Naked Ride in June.
    • Anohter band may open. Waiting...
      • 2) what kind of sound-system is involved. will freegeek have a PA or do they need us to get one?

Would it be possible for Mykle to come take a look at the equipment and help us figure this out beforehand? If not, Oso needs to assess the situation and send him an e-mail, CC:ed to Modsquad so the rest of us know what we have too. - Xen

      • 3) the public is not invited. Volunteers and friends of FREE GEEK (and their friends) are welcome. Dont broadcast it.
  • Beer
    • We've got 20 cases (canned) beer coming from Pabst Blue Ribbon.
    • Widmer Brothers is also giving us a keg of Drop Top Amber for the party. Christen is scheduled to pick up the keg (and drop off the refundable $170 deposit) between 8 a.m. and 6 p.m. Dec. 9.
    • Booze Coordinator Christen is now investigating the wine issue.
  • Wine
    • Christen has arranged to pick up about 6 bottles of wine from Noble Rot, 2724 SE Ankeny St., Portland on Dec. 9 or 10. She will have to bring a request with Free Geek's letterhead on it when she makes the pickup. Will ask for Kimberly or Courtney and receipt.
    • Christen has called Galaxy Wine Distributors and left a message. She will call back. The number is (888) 550-9463 if, say, Phil develops an inclination to do something Free Geek-related while at Free Geek.
    • Christen also left a message with McClaskey Wine Distributor, (503) 224-3150. Will pester again.
  • Non-alcoholic drinks
    • applied for donations at Trader Joes and New Seasons, use for juice, soda, and snacks denied
    • spend a couple of bucks at United Grocers
    • dumpster dive some vendors
      • Odwalla 122nd and Marine Dr... in the industrial park, back and to the right.
      • TJs Tue night
  • Food
    • Pizza, and lots of it

Pick up schedule:

  • Pizza A GoGo 503-335-0300 / 3240 N Williams 5pm 2 pizzas, call at 3pm for reminder
  • Vincente 503-236-5223 / 1935 SE Hawthorne 5pm 2 pizzas, call at 3:30pm for reminder, approved by Julia
  • Blind Onion 503-260-3794 / 3345 NE Broadway 6pm 4-6 pizzas call on 12/8 for reminder, Brian will answer
  • Hot Lips 503-234-9999 / 2211 SE Hawthorne 6pm 2 pizzas call 4 pm for reminder, approved by owner
  • It's A Beautiful Pizza 503-233-5444 34th/Belmont nothing yet, we want 2 vegan pizzas

called them 5 times, never have the right person, either busy or not there, I take it as a rejection

    • other food requests
      • La Bonita 503-281-3662 / 2839 NE Alberta contact them again Tuesday 11/15

called them 3x, denied I would say

      • Pizzicato 503-274-0375 fax letter to get gift certificates # 503-274-0473
      • New Season's (7Corners) 503-445-2888 send them donation letter 11/11 attn Claudia

done and denied

      • Laughing Planet 503- 235-6472 (33rd/Belmont)

called them again, denied

      • Trader Joe's (39th/Holgate) 503-777-1601 donation letter faxed 11/11(fax # 503-777-2239) attn Mike

done and denied

      • Pizzicato 503-274-0375 fax letter to get gift certificates # 503-274-0473
      • Mississippi Pizza need to go there to pick up donation form

== Volunteer Fun == ideas on jobs, (ie: what are we gonna do, and when were we supposed to do it?)

all FREE GEEK voluntiers and friends welcome

2 Fridays before

    • PA thing -MikeD (thanks!)
    • lighing rigs (oso?)
    • Get Volunteer sheet up - shawn?
      • Prep Space 2 volunteers (hours x1.5)
      • Bus Tables 4 volunteers (2 X 2 shifts), 9pm-11pm, 11pm-1am
      • Clean Up 4 volunteers 1am-2am (hours x2)

Monday before

    • PA things
    • decorations
      • are we gonna make the class systems dissapear? How?
      • prep art for walls...
    • lighing rigs, "bump" system (oso?)
      • the Golden Greats are requesting blinking lights, diodes? ted has ideas.
      • revphil has some wierd xmas lights

Tuesday before

    • PA thing (MikeD and rev)
    • dive into food (clout, rev, liane) Odwalla trash picked up on monday morn at 3am

The Day Before

    • Double check on donations? Pick up stuff
    • prep projectors (different media)
    • more diving (clout some pizza!)

the Day of:

    • Print tax receipts to give to our donors at time of donation. (available on azdos at usr/local/groups/vc/events/donationtaxreceipt.sxw)
    • Pick up Stuff
    • Clean up the space: classroom, meeting room, bathrooms, etc.
    • Set up meeting room and have lots of bins for recycling
    • projectors setup
    • exterior: do we look like we are having a party?
    • Have dishes avilable (bowls, have paper plates as backup)

During the party (double hours for party?)

    • bus tables/wash dishes - front desk sheet
    • Designated Drivers - core
    • sound/band assistant/stage manager/fluffer person - who's up for this? maybe ted should find someone?
    • emcee for the inaugural Office Chair Death Race
    • Basic clean-up at the end of the party


  • Cleanup on Sunday
    • No later than one week after the party, we need to send thank you cards/holiday greetings (penguiny!) to all of our donors

right now: flyer

foot prints closest to most away

-music food drink
-feed the robots
-all ages welcome
flyers to our friends in PAWC
Shawn hit up the PAWC Email list with the invite
Many people in PAWC dont use email so lets flyer them
Back to Back Cafe (Matteo - Done)
FreeGeek (RevPhil - thats us)
Laughing Horse Book and Video Collective
Liberty Hall
Magpie Messenger Collective
People's Food Cooperative (matteo - done)
Portland Collective Housing
Q Is For Choir Cooperative
Red And Black Cafe (matteo - done)
Redwing Coffee & Baking
ReVolt Limited
Stumptown Printers