Injury Logging Procedure

What to do for Volunteer Injuries

If someone is injured, we need to do several things. Note: this is to be taken as an additive to what is taught in the first aid class at the Red Cross.

Please find MK in the event of a volunteer incident, until this page is updated!MaryKate 22:05, 18 September 2009 (UTC)

• Assess the situation. Does the volunteer need professional medical attention?
• Give First Aid treatment if certified, or find someone who is!
• Offer to call an ambulance (person needs to say yes/no)
• Ask Volunteer for and document:

1. full name
2. current phone number
3. current address
4. their version of the incident
5. Also ask all witness(es) their version of the incident

• Send volunteer for treatment (via ambulance, other ride, parent, etc.) if needed

* Give volunteer a "Volunteer Emergency Injury Info" card, whether or not they decide to seek treatment.

• • located in the filing folder at the Volunteer Front Desk
  • This card contains the following:
    • Policy # on card (FYI: this number changes annually when we renew in August.)
    • Carrier Name: First Financial
    • Insurance Contact: Kristi
    • Kristi's phone # on emergency card
  • If they refuse, still hand them the info card should they seek treatment later.
• Fill out an Incident Report located in the filing drawer at the front desk
  • Use your best judgment. If the person cannot take the time to complete the report, AT LEAST get valid contact info from them.
• ALSO, use this same info to create a ticket in the "Incident Reports" queue in RT, or emailing staff (if you dont have a rt account)
• Give this form to MK or RFS to fax to Kristi, our claims contact via JD Fulwiler

IMPORTANT!!

• Find MK for procedure until this page is updated.
• Volunteers are now covered by Volunteer Insurance as of September 18, 2009.

What to do for Employee Injuries

If someone is injured, we need to do several things. Note: this is to be taken as an additive to what is taught in the first aid class at the Red Cross.

• Assess the situation. Does the volunteer need professional medical attention?
• Give First Aid treatment if certified, or find someone who is!
• Offer to call an ambulance (person needs to say yes/no)
• Ask them for current phone number to reach them for follow-up (and questions).
• Give employee an "Employee Emergency Injury Info" card, whether or not they decide to seek treatment.
  • located in the filing folder at the Volunteer Front Desk
  • This card contains the following:
    • Policy # on card
    • Carrier Name: SAIF Corporation
    • Insurance Contact: Kristi
    • Kristi's phone # on card
• Send employee for treatment (via ambulance, other ride, parent, etc.)
  • If they refuse, still hand them the info card should they seek treatment later.
• Fill out an Incident Report located in the filing drawer at the front desk
• ALSO, use this same info to create a ticket in the "Incident Reports" queue in RT, or emailing staff (if you dont have a rt account)
• Give this form to MK or RFS to fax to Kristi, our claims contact via JD Fulwiler

IMPORTANT!!

• The Incident Report & Insurance info for volunteer are imperative, per our liability carrier.
• Employees are covered by our Worker's Compensation Insurance, NOT our General Liability Insurance.

What to document in RT

• Name of injured person
• Date of Injury:
• Type of Injury
• Action required

What OSHA says

Every employer who is subject to OSHA and has more than 10 employees is required to maintain records relating to employee injuries and illness. This illness and injury log may be kept on a form developed by OSHA, known as Forms 300 and 300A log and summary. Although the records are generally not filed with OSHA, they must be maintained at the worksite for a five-year period and made available to employees and OSHA inspectors. Required log entries must be made within seven days. OSHA defines recordable data as any new, work-related injury or illness which also meets one or more of the following conditions:

• Death or loss of consciousness
• Results in one or more days away from work
• Restricted work activity or job transfer
• Requires medical treatment beyond first aid, or
• Is a recordable condition listed in a regulatory supplement