Injury Logging Procedure

What to do for Volunteer Injuries

If someone is injured, we need to do several things. Note: this is to be taken as an additive to what is taught in the first aid class at the Red Cross.

• Assess the situation. Does the volunteer need professional medical attention?
• Give First Aid treatment if certified, or find someone who is!
• Offer to call an ambulance (person needs to say yes/no)
• Grab red Volunteer ER folder from MK's desk
• Fill out page 1 (Section A & B) of the Special Risk Accident Claim Form
  • Staff completes section A & signs
  • Injured Volunteer completes section B & signs @ bottom (section C is optional)
• Make 2 copies of the 1st page of the form
  • Send Volunteer for treatment with copy of 1st page AND ER Card from red folder
  • The Volunteer ER card (same info @ top of form) provides the hospital with info to verify Volunteer Coverage
  • Place second copy of form in MK's inbox for filing
• Use the info from the form to create a ticket in the "Incident Reports" queue in RT,
• Mail original, completed form to address at top of form

The Volunteer ER card contains the following:

• Policy # on card
• Carrier Name: AIG Domestic Claims - Irwin Siegel Volunteer Accident Policy
• Insurance Contact: see phone # & address on card, same as on Incident Form

IMPORTANT!!

• Volunteers are now covered by our Volunteer Accident Policy as of September 18, 2009, NOT Workers' Compensation.
• There is a DIFFERENT FORM for "Accidental Death of a Volunteer" (located in tan folder, within red folder)
• There is a DIFFERENT FORM for "Accidental Dismemberment/Paralysis of a Volunteer" (located in tan folder, within red folder)

What to do for Employee Injuries

If someone is injured, we need to do several things. Note: this is to be taken as an additive to what is taught in the first aid class at the Red Cross.

• Assess the situation. Does the employee need professional medical attention?
• Give First Aid treatment if certified, or find someone who is!
• Offer to call an ambulance (person needs to say yes/no)
• Ask them for current phone number to reach them for follow-up (and questions).
• Give employee an "Employee Emergency Injury Info" card, whether or not they decide to seek treatment.
  • located on MK's desk in a blue folder
  • This card contains the following:
    • Policy # on card
    • Carrier Name: SAIF Corporation
    • Insurance Contact: Kristi
    • Kristi's phone # on card
• Send employee for treatment (via ambulance, other ride, parent, etc.)
  • If they refuse, still hand them the info card should they seek treatment later.
• Fill out an Incident Report located in the blue folder at MK's desk
• ALSO, use this same info to create a ticket in the "Incident Reports" queue in RT, or emailing staff (if you dont have a rt account)
• Give this form to MK or RFS to fax to Kristi, our claims contact via JD Fulwiler

IMPORTANT!!

• Employees are covered by our Worker's Compensation Insurance, NOT our General Liability Insurance.

What to document in RT

• Name of injured person
• Date of Injury:
• Type of Injury
• Action required

What OSHA says

Every employer who is subject to OSHA and has more than 10 employees is required to maintain records relating to employee injuries and illness. This illness and injury log may be kept on a form developed by OSHA, known as Forms 300 and 300A log and summary. Although the records are generally not filed with OSHA, they must be maintained at the worksite for a five-year period and made available to employees and OSHA inspectors. Required log entries must be made within seven days. OSHA defines recordable data as any new, work-related injury or illness which also meets one or more of the following conditions:

• Death or loss of consciousness
• Results in one or more days away from work
• Restricted work activity or job transfer
• Requires medical treatment beyond first aid, or
• Is a recordable condition listed in a regulatory supplement