Large tours

This is a resource for scheduling large group tours only. Inreach is the primary organizer of large tours. If they are interested in tours AND volunteering, have them send an email to volunteer@ to be processed by Liane. If they're only requesting a tour send an email to inreach@ with the following info:

• Date & time requested?
• Contact info: name/phone number/email
• Number on tour?
• Accommodations?
  • Age? (if school tour)
  • Special needs?
  • Focused tour? (techy, political, etc.)
• Volunteering as a group afterward? (direct toward Liane)
• FG Staff contact: your name here (it's okay, Inreach can reassign)

Then, Inreach or lead planner fills out the rest:

• Assigned tour guides: who agrees to do it
• Confirmed? y/n
• Contact notified of confirmation/denial? y/n, date

Wednesday April 6th, 2011

Montavilla Community Center

• Time: 5pm
• tour focus: regular tour
• how many?: up to 7 students, one adult
• Group Contact: Ken Lori, Helen
• FG contact: Liane
• tour guide: your name here
• confirmed?:yes

Wednesday, May 11th, 2011

Oregon Episcopal School

• Time: 11:30am
• Contact info: Nancy Teskey
• Number on tour: up to 10 kids
• Accommodations?: none
• Age: 7th and 8th graders
• Volunteering as a group before: yes
• FG Staff contact: Liane
• Assigned tour guides: your name here
• Confirmed? YES

Boys and Girls Aid

• Time: 4:15pm
• Contact info: Jess Brown
• Number on tour: 4
• Accommodations?: none
• Age: 16 and 17
• Volunteering as a group before: no
• FG Staff contact: Jahsie
• Assigned tour guides: your name here
• Confirmed?

Large tour concerns

• Dismantling floppies, other tasks for splitting large tour groups up
  • Block out recycling table in schedule & let recycling know (need safety goggles and gloves for all)
• Do we have staff,intern, volunteer with one group recycling while the other group is on the tour?
• Should the adults/contacts take tour first to answer any questions the kids may have?