Difference between revisions of "Large tours"

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This is a resource for scheduling large groups. We need to ask the following questions:
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This is a resource for scheduling large group tours only. Inreach is the primary organizer of large tours. If they are interested in tours AND volunteering, have them send an email to volunteer@ to be processed by the Volunteer and Front Desk Coordinator.  If they're only requesting a tour send an email to inreach@ with the following info:
* Who are you?
 
* How many will be on the tour?
 
* Are there any special accommodations?
 
* When will you be coming?
 
* Contact info: name/number/email
 
  
==Scheduled Group Tours==
 
  
This could be a good resource for organizing scheduled group tours. The information from above can be included here with the person who will be giving the tour.
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==Monday, June 24th 2013==
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===Metro Hazardous Waste Conference Attendants  ===
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* Time: 1:30pm
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* tour focus: Reuse, Recycling, volunteer programs
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* how many?:35 adults, split in 2 groups, meet in the warehouse
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* Group Contact: Kary? she will email beginning of June to confirm,
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* FG contact: Darren/Liane
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* confirmed?:'''yes'''
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'''Notes'''
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*please put out cones earlier in the day for a large tour bus to park for 1 hr
  
* Portland Youth Builder
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==info to include==
** June 24th at Noon
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* Date & time requested?
** lotsa students
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* Contact info: name/phone number/email
** Contact: Angela 503-232-0398
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* Number on tour?
** Ali will give tour
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* Accommodations?
 
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** Age? (if school tour)
* OMSI
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** Special needs?
** June 25 and July 2
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** Focused tour? (techy, political, etc.)
** 24 kids, 4 adults
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* Volunteering as a group afterward? (direct toward Liane)
** We should probably split in two groups and have one group disassemble floppies while the other half takes the tour
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* FG Staff contact: your name here (it's okay, Inreach can reassign)
** Staggered ahead of regularly scheduled tour; 11:15-11:30?
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Then, Inreach or lead planner fills out the rest:
** Contact: Brian 503-797-4537 (VM) or 503-710-2048 (cell)
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* Assigned tour guides: who agrees to do it
 
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* Confirmed? y/n
* Access Program
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* Contact notified of confirmation/denial? y/n, date
** July 22, noon tour
 
** Mixed group of kids and adults. If fewer than 10, they will just show up, but if more, they will let us know.
 
** Need contact name and number to secure confirmation
 
 
 
*Portland Academy
 
** Thursday June 26
 
** 21 kids
 
** Split in two groups, dismantle floppies(?)
 
** They have a two hour window, 11:00 - 1:00, requested quick tour since elementary school kids
 
** Contact: Edwin madison20691@gmail.com; subject:tour
 
  
 
==Large tour concerns==
 
==Large tour concerns==
  
 
* Dismantling floppies, other tasks for splitting large tour groups up
 
* Dismantling floppies, other tasks for splitting large tour groups up
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** Block out recycling table in schedule & let recycling know (need safety goggles and gloves for all)
 
* Do we have staff,intern, volunteer with one group recycling while the other group is on the tour?
 
* Do we have staff,intern, volunteer with one group recycling while the other group is on the tour?
 
* Should the adults/contacts take tour first to answer any questions the kids may have?
 
* Should the adults/contacts take tour first to answer any questions the kids may have?
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[[Category:Tours]]

Latest revision as of 14:15, 20 April 2013

This is a resource for scheduling large group tours only. Inreach is the primary organizer of large tours. If they are interested in tours AND volunteering, have them send an email to volunteer@ to be processed by the Volunteer and Front Desk Coordinator. If they're only requesting a tour send an email to inreach@ with the following info:


Monday, June 24th 2013

Metro Hazardous Waste Conference Attendants

  • Time: 1:30pm
  • tour focus: Reuse, Recycling, volunteer programs
  • how many?:35 adults, split in 2 groups, meet in the warehouse
  • Group Contact: Kary? she will email beginning of June to confirm,
  • FG contact: Darren/Liane
  • confirmed?:yes

Notes

  • please put out cones earlier in the day for a large tour bus to park for 1 hr

info to include

  • Date & time requested?
  • Contact info: name/phone number/email
  • Number on tour?
  • Accommodations?
    • Age? (if school tour)
    • Special needs?
    • Focused tour? (techy, political, etc.)
  • Volunteering as a group afterward? (direct toward Liane)
  • FG Staff contact: your name here (it's okay, Inreach can reassign)

Then, Inreach or lead planner fills out the rest:

  • Assigned tour guides: who agrees to do it
  • Confirmed? y/n
  • Contact notified of confirmation/denial? y/n, date

Large tour concerns

  • Dismantling floppies, other tasks for splitting large tour groups up
    • Block out recycling table in schedule & let recycling know (need safety goggles and gloves for all)
  • Do we have staff,intern, volunteer with one group recycling while the other group is on the tour?
  • Should the adults/contacts take tour first to answer any questions the kids may have?