Difference between revisions of "Large tours"

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This is a resource for scheduling large groups. We need to ask the following questions:
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This is a resource for scheduling large group tours only. Inreach is the primary organizer of large tours. If they are interested in tours AND volunteering, have them send an email to volunteer@ to be processed by the Volunteer and Front Desk Coordinator.  If they're only requesting a tour send an email to inreach@ with the following info:
* Who are you?
 
* How many will be on the tour?
 
* Are there any special accommodations?
 
* When will you be coming?
 
* Contact info: name/number/email
 
  
==Scheduled Group Tours==
 
  
This could be a good resource for organizing scheduled group tours. The information from above can be included here with the person who will be giving the tour.
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==Monday, June 24th 2013==
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===Metro Hazardous Waste Conference Attendants  ===
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* Time: 1:30pm
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* tour focus: Reuse, Recycling, volunteer programs
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* how many?:35 adults, split in 2 groups, meet in the warehouse
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* Group Contact: Kary? she will email beginning of June to confirm,
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* FG contact: Darren/Liane
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* confirmed?:'''yes'''
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'''Notes'''
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*please put out cones earlier in the day for a large tour bus to park for 1 hr
  
 
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==info to include==
 
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* Date & time requested?
* OMSI
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* Contact info: name/phone number/email
** June 25 and July 2
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* Number on tour?
** 24 kids, 4 adults
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* Accommodations?
** We should probably split in two groups and have one group disassemble floppies while the other half takes the tour
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** Age? (if school tour)
** Staggered ahead of regularly scheduled tour; 11:15-11:30?
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** Special needs?
** Contact: Brian 503-797-4537 (VM) or 503-710-2048 (cell)
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** Focused tour? (techy, political, etc.)
** Both tours were a success! Thanks everybody
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* Volunteering as a group afterward? (direct toward Liane)
 
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* FG Staff contact: your name here (it's okay, Inreach can reassign)
*Intel
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Then, Inreach or lead planner fills out the rest:
** Friday, July 11, noon tour, recycling after
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* Assigned tour guides: who agrees to do it
** 8 People total
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* Confirmed? y/n
** Contact: Dwayne Nelson 503-550-5504
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* Contact notified of confirmation/denial? y/n, date
 
 
* ITT Technical Institute
 
** July 15th at Noon (second tour guide needed!)
 
** 17 adult students, 1 lead
 
** Contact = Ken Luchini: 503.775.1385
 
** Kathie & Michael Kauffman regularly scheduled.  Hopefully able to each do a tour.
 
 
 
* Access Program
 
** July 22, noon tour
 
** Mixed group of kids and adults. If fewer than 10, they will just show up, but if more, they will let us know.
 
** Need contact name and number to secure confirmation
 
 
 
* Intel
 
** Thursday July 24 and Thursday August 7
 
** 14 Adults - past Intel groups are very capable, flexible
 
** Tentatively scheduled for 2-7 pm -- this is blocked out on the daily schedule sheets
 
** David Hayden is contact: david.w.hayden@intel.com
 
** Probably tour on 7/24 at 2 pm
 
** MK is Free Geek contact while Liane/Darryl out (Liane back 7/8, Darryl back 7/9)
 
  
 
==Large tour concerns==
 
==Large tour concerns==

Latest revision as of 14:15, 20 April 2013

This is a resource for scheduling large group tours only. Inreach is the primary organizer of large tours. If they are interested in tours AND volunteering, have them send an email to volunteer@ to be processed by the Volunteer and Front Desk Coordinator. If they're only requesting a tour send an email to inreach@ with the following info:


Monday, June 24th 2013

Metro Hazardous Waste Conference Attendants

  • Time: 1:30pm
  • tour focus: Reuse, Recycling, volunteer programs
  • how many?:35 adults, split in 2 groups, meet in the warehouse
  • Group Contact: Kary? she will email beginning of June to confirm,
  • FG contact: Darren/Liane
  • confirmed?:yes

Notes

  • please put out cones earlier in the day for a large tour bus to park for 1 hr

info to include

  • Date & time requested?
  • Contact info: name/phone number/email
  • Number on tour?
  • Accommodations?
    • Age? (if school tour)
    • Special needs?
    • Focused tour? (techy, political, etc.)
  • Volunteering as a group afterward? (direct toward Liane)
  • FG Staff contact: your name here (it's okay, Inreach can reassign)

Then, Inreach or lead planner fills out the rest:

  • Assigned tour guides: who agrees to do it
  • Confirmed? y/n
  • Contact notified of confirmation/denial? y/n, date

Large tour concerns

  • Dismantling floppies, other tasks for splitting large tour groups up
    • Block out recycling table in schedule & let recycling know (need safety goggles and gloves for all)
  • Do we have staff,intern, volunteer with one group recycling while the other group is on the tour?
  • Should the adults/contacts take tour first to answer any questions the kids may have?