Large tours
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This is a resource for scheduling large group tours only. Inreach is the primary organizer of large tours. If they are interested in tours AND volunteering, have them send an email to volunteer@ to be processed by the Volunteer and Front Desk Coordinator. If they're only requesting a tour send an email to inreach@ with the following info:
Friday, October 14th
Intel
- Time: 4pm
- tour focus: recycling, reuse, institutional outreach, volunteering
- how many?: 10 employees
- Group Contact: Pinak P Raval #95029
- FG contact: Sarah
- tour guide: Regularly scheduled Friday afternoon tour guide
- confirmed?:yes
Saturday, October 29th
Shir Tikvah
- Time: 11am
- tour focus: recycling, reuse, volunteering
- how many?: 8 students and 2 adults
- Group Contact: Beverly Guttag #95233
- FG contact: Sarah
- tour guide: Regularly scheduled Saturday morning tour guide
- confirmed?:yes
Friday, November 11th
Outside In
- Time: 4pm
- tour focus: recycling, reuse, volunteering
- how many?: 4 students and 1 adults
- Group Contact: Marisa Monahan #7845
- FG contact: Sarah
- tour guide: Regularly scheduled Friday afternoon tour guide
- confirmed?:yes
Tuesday, November 15
PCC Environmental Studies Group
- Time: 4pm
- tour focus: recycling, reuse, volunteering
- how many?: 9 students and 1 group lead
- Group Contact: April Fong #96219
- FG contact: Sarah
- tour guide: Regularly scheduled Tuesday afternoon tour guide
- confirmed?:yes
Tuesday, November 22
PCC Environmental Studies Group
- Time: 4pm
- tour focus: recycling, reuse, volunteering
- how many?: 9 students and 1 group lead
- Group Contact: April Fong #96219
- FG contact: Sarah
- tour guide: Regularly scheduled Tuesday afternoon tour guide
- confirmed?:yes
info to include
- Date & time requested?
- Contact info: name/phone number/email
- Number on tour?
- Accommodations?
- Age? (if school tour)
- Special needs?
- Focused tour? (techy, political, etc.)
- Volunteering as a group afterward? (direct toward Liane)
- FG Staff contact: your name here (it's okay, Inreach can reassign)
Then, Inreach or lead planner fills out the rest:
- Assigned tour guides: who agrees to do it
- Confirmed? y/n
- Contact notified of confirmation/denial? y/n, date
Large tour concerns
- Dismantling floppies, other tasks for splitting large tour groups up
- Block out recycling table in schedule & let recycling know (need safety goggles and gloves for all)
- Do we have staff,intern, volunteer with one group recycling while the other group is on the tour?
- Should the adults/contacts take tour first to answer any questions the kids may have?