List of Mandates

Mandates are things we are required to do, usually by an outside force. This can include expectations as well as regulations.

(This list is way incomplete, and needs lots of work just to start it up.)

• We are required by PCI to have a network security policy in order to process credit cards.
• We are strongly encouraged by the IRS to have policies on:
  • conflicts of interest,
  • whistleblower,
  • document retention and destruction,
  • joint ventures,
  • review of the 990, and
  • executive compensation.
• We are required by the IRS to report on our programs, fundraising and administrative expenses annually.
• We are required by the IRS to file quarterly Form 941 or annual Form 944 because we withhold income tax, social security, and/or medicare from employee wages.
• We are required by the IRS to file annual W-2 and W-3 forms and furnish each employee a copy of their individual W-2 form.
• We are required by the IRS to file Form 2678 if we want to request approval to have an agent file returns and make deposits or payments of employment or other withholding taxes, or if we want to revoke an existing appointment.

• We are required by the City of Portland to only give away* FG-PDX systems to Portland city residents and organizations, with preference given to K-12 students, or organizations that work K-12 students.

* An exception has been verbally agreed upon with the City where we can sell FG-PDX systems in order to make back the cost of parts purchased in order to refurbish FG-PDX laptops.

• We are required by OR e-cycles (NCER) to abide by our contract with them
  • what and how we receive items
  • monthly reporting of incoming and outgoing gizmos
  • yearly audit for our receiving/data security/recycling processes.
• requirement by OSHA and insurance for worker and volunteer safety
  • yearly reports regarding incidents (OSHA 300)

• The State of Oregon classifies us as a "large Oregon employer" because we have more than 25 employees. The Bureau of Labor and Industries (BOLI) requires us to post these notices in a conspicuous place, where employees may regularly view them.

• • Oregon State Minimum Wage poster
  • Oregon OSHA poster
  • Federal Minimum Wage poster
  • "EEO is The Law" poster
  • Federal Polygraph Protection Notice
  • Federal USERRA (military rights) poster
  • Oregon Family Leave Act
  • Federal Family and Medical Leave Act

Certain posters must also be readily available for job applicants to view. These include the federal Polygraph Protection Act Notice; the federal Family and Medical Leave Act poster; the OR-OSHA Job Safety and Health poster (“It’s the Law”); and the “Equal Employment Opportunity is THE LAW” poster.