Meeting reorganization

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I surveyed existing staff members (not just staff collective) and asked which meetings they attend and how often those groups should meet. The aim is to reduce the overall number of meetings to the minimum necessary to make those meetings work better. This is the report back from that survey. C7 will talk about re-vamping the meeting schedule to avoid redundant or inefficient meetings.

List of meetings mentioned in survey

These are groups that were mentioned by participants in the survey along with the members of the group. Groups that do not need to meet regularly were included, as were groups that people felt should meet but were not yet doing so.

• Action
  • Cliff
  • Darryl
  • Liane
  • Luiz
  • Matteo
• ASS
  • Lantz
  • Martin
  • Michael
  • Richard
  • Vagrant
• Board
  • Matteo
  • Richard
• C7
  • Ali
  • Dave
  • Mary Kate
  • Michael
  • Richard
• Community Builders
  • Ali
  • Jeff
  • Shawn
• Council
  • Cliff
  • Martin
  • Matteo
  • Richard
  • Rob
  • Vagrant
• Events (seasonal)
  • Ali
  • Laurel
  • Shawn
• Front Desk
  • Jacob F
  • Mary Kate
  • Sophia
• HR
  • Ali
  • Dave
  • Laurel
  • Michael
  • Richard
  • Shawn
• HW Grants
  • Dave
  • Ian
  • Laurel
  • Liane
  • Mary Kate
  • Sergio
  • Vagrant
• Inreach
  • Ali
  • Jacob F
  • Jessica
  • Kathie
  • Laurel
  • Mary Kate
• Kbees
  • Laurel
  • Liane
  • Michael
• Outreach
  • Ali
  • Jessica
  • Laurel
  • Mary Kate
  • Shawn
• PR
  • Ali
  • Jeff
  • Laurel
  • Shawn
• Priorities
  • Cliff
  • Dave
  • Liane
  • Matteo
  • Michael
  • Richard
• Propagation
  • Ian
  • Martin
  • Matteo
  • Richard
  • Vagrant
• Recycling
  • Cliff
  • Darryl
  • Liane
• Reuse
  • Dave
  • Jeff
  • Luiz
  • Matteo
  • Sergio
• Sales & Support
  • Luiz
  • Sergio
• Space Cadets
  • Ali
  • Cliff
  • Jeff
  • Matteo
  • Richard
• Staff
  • Ali
  • Darryl
  • Dave
  • Ian
  • Kathie
  • Laurel
  • Liane
  • Luiz
  • Mary Kate
  • Matteo
  • Michael
  • Richard
  • Sergio
  • Shawn
• Technocrats
  • Michael
  • Richard
  • Lantz
  • Martin
  • Vagrant
• Web Admin
  • Matteo
  • Shawn

Other meetings (not mentioned)

These are groups that have met in the past but were not mentioned in the survey (found in minutes list archives).

• Beancounters
• Coders
• Distro
• Fundraising
• Grantwriting

Frequency of meetings

Here is a breakdown of how often groups need to meet:

As needed or less than once per month

People mentioned these meetings and agreed that they can meet as needed (less than once per month).

• Board
• HW Grants

Monthly meetings

People mentioned these meetings and agreed that they should meet once per month.

• Action
• ASS
• C7
• Commies
• Council
• Events (seasonal)
• Front Desk
• Inreach
• Kbees
• PR
• Priorities
• Recycling
• Reuse
• Sales & Support

Every two weeks

People mentioned these meetings and agreed that they should meet every two weeks.

• Inreach

Weekly meetings

People mentioned these meetings and agreed that they should meet every week.

• HR

Unsettled

either bi-weekly or weekly

People mentioned these meetings. Some thought every week. Some thought they should meet every two weeks.

• Action
• Staff

either bi-weekly or monthly

People mentioned these meetings. Some thought they should meet every two weeks. Some thought every month.

• ASS
• C7
• Propagation

either monthly or only as needed

People mentioned these meetings. Some thought every month. Some thought less (as needed).

• Commies
• Outreach

Misc

People mentioned these meetings. But had a wider variety of opinions of how often they should meet.

• Space Cadets
• Technocrats
• Web Admin