New Staff Member Orientation

The following more or less applies to all staff members whether they be collective members, interns, or long term substitutes, even though parts refer to the staff collective specifically.

Buddies

A "buddy" is assigned by HR to newly hired collective members to guide them through their probationary period.

Checklist

When a new member is hired into the collective, there are several steps that need to be performed. It's the buddy's job to make certain these steps are accomplished. Some of these things must be done by other people (e.g. an ASS) but it's the buddy's responsibility to make certain that it get's done.

HR paperwork and policy briefing

Gather applicable tax information (HR is responsible for this, but right now it's being done by RFS.)
- I-9 form pdf form located on Azdos in fgstaff/forms directory
- W-4 form pdf form located on Azdos in fgstaff/forms directory
- (Put these papers in the HR area of the filing cabinet in the Monkeyhouse.)
Shown the Staff Orientation Howto and the Staff Handbook
- Explain vacation/sick/holiday policies (see Policies#Staffing and HR page for a list of relevant policies.)
- Put on committees (The scheduler records this, but the new hire should choose the committees.)
Signed up for health and dental (HR is responsible for this. Right now it's being done by Shawn.)
Incorporated into the work schedule (The scheduler does this.)

Physical orientation

Given Closing training and educated on the use of the locks list and After Hours Access Policy.
Given keys (Update Keyholders page)
Workspace
- Workspace should have a personal computer or terminal for new collective members
- Find place for him/her to put stuff/papers, etc. (Action committee's job to make sure there's a place if issues arise.)

ASS & Other technical stuff

Given freegeek email address (ASS needed)
Given account on azdos and added to fgstaff group (ASS needed)
Added to staff, core, and locks email lists (a staff member with mailman admin privs can do this)
- (Interns will also need to be added to paidworkers list.)
Given RT account and added to fgstaff queue (a staff member with rt admin privs can do this)

Technical infrastructure orientation

workstation or terminal
- fgstaff directory on azdos
Email archives http://lists.freegeek.org/listinfo and the botom of Help:Search for how to quickley search them.
RT http://todo.freegeek.org/
Wiki http://wiki.freegeek.org/
- Howto web pages: (being moved to the wiki)
Database http://data/
- Where and how to record work hours http://data/sched/enterID.php

Cultural indoctrination

Oriented to our meeting structure, including how to scribe and facilitate. Check out Consensus wiki page.
Introduced around to core volunteers
Get photo and bio for staff page

Other duties

The buddy should also:

check-in once a week,
be the "go to" person for questions,
be proactive about questions and issues, and
be sure to check in on how the new member is doing on completing goals. These goals could have been from the staff or from the new member themselves. The buddy can even help the new collective member distill action plans from items in their job description.

Current buddies

Sophia: Shawn is the buddy
Jeff: Martin is the buddy
Katrina: Dave is the buddy
Ali: Shawn and Martin
Elizabeth: Ali is the buddy