Difference between revisions of "Office Coordinator"
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''Job description created September, 2004'' | ''Job description created September, 2004'' | ||
| − | {{Staff Salary|due= | + | {{Staff Salary|due=|start=|time=* Full-time, 35 hours per week. |
* Four and a half or five days per week, Tuesday through Saturday, 10:30am to 7:30pm, some evening or morning meetings, with some flexibility}} | * Four and a half or five days per week, Tuesday through Saturday, 10:30am to 7:30pm, some evening or morning meetings, with some flexibility}} | ||
| − | Can you wield mystical powers of organization? Do you possess a certain prowess that causes important documents and administrative work bow down to your every command? Are you amused by a diversity of people and their needs, even though their actions seem only to make the huge pile of paperwork in front of you grow larger? | + | Can you wield mystical powers of organization? Do you possess a certain prowess that causes important documents and administrative work to bow down to your every command? Are you amused by a diversity of people and their needs, even though their actions seem only to make the huge pile of paperwork in front of you grow larger? |
'''Responsibilities''': | '''Responsibilities''': | ||
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* Manage copies and documents | * Manage copies and documents | ||
* Receive and distribute mail | * Receive and distribute mail | ||
| − | * Be responsible for | + | * Be responsible for administrative correspondence |
* Perform reception and reception intern coordination backup | * Perform reception and reception intern coordination backup | ||
* Attend weekly staff meetings, and other meetings as necessary | * Attend weekly staff meetings, and other meetings as necessary | ||
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* Train and take input from staff as necessary in order to do a quality job | * Train and take input from staff as necessary in order to do a quality job | ||
* Participate in collective management structure | * Participate in collective management structure | ||
| − | * Miscellaneous | + | * Miscellaneous responsibilities as needed |
'''Required skills''': | '''Required skills''': | ||
Revision as of 12:36, 26 October 2007
Job description created September, 2004
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Can you wield mystical powers of organization? Do you possess a certain prowess that causes important documents and administrative work to bow down to your every command? Are you amused by a diversity of people and their needs, even though their actions seem only to make the huge pile of paperwork in front of you grow larger?
Responsibilities:
- Work at the front desk part-time
- Coordinate messages: public email, voice mail outgoing message, FAQ, etc. to be sure they're consistent
- Create, document, and maintain timeline for paperwork deadlines
- Organize, maintain, and document a centralized filing system
- Make communications efficient
- Recruit/supervise paid and unpaid Front Desk Interns
- Bookkeeping and staff scheduling support
- Create, coordinate, and document an efficient system for document flow
- Manage copies and documents
- Receive and distribute mail
- Be responsible for administrative correspondence
- Perform reception and reception intern coordination backup
- Attend weekly staff meetings, and other meetings as necessary
- Work occasional shifts coordinating Adoption and Build Program volunteers
- Train and take input from staff as necessary in order to do a quality job
- Participate in collective management structure
- Miscellaneous responsibilities as needed
Required skills:
- Friendly, outgoing personality
- Patient and courteous with the public
- Likes working with people
- Detail oriented
- Good organizational skills
- Good written and verbal communication skills
- Able to extract info from current staff and put into rational, transparent system that everyone can understand
- Empowered and self-motivated organizer
- Multi-tasker
- Legible handwriting
- Basic computer knowledge, use of web browser, email and word processor, database and spreadsheet
- Able to work in an informal, friendly environment with a diverse staff
- Work well under stress in an unusual setting, maintaining a positive attitude even in the face of adversity
- Ability to work and communicate well in a collectively-run organization
- Ability to work in a consensus decision making process related to staff and policy issues
- Not afraid to ask questions, but able to work on projects almost entirely without supervision
- Able to remain flexible as Free Geek grows and changes
Desired skills:
- Payroll and bookkeeping experience
- Previous experience in a collectively-run organization
- Experience coordinating volunteers
Since this position is new to Free Geek, the candidate hired for this position will be required to develop it, taking into account the needs of the organization.