Permits
Block Party Permit
Coordinator: Sergio
Status: SUBMITTED 6/19, INCOMPLETE
Paperwork is filled out, and all necessary signatures have been obtained from representatives of abutting properties. Since we do not need an alcohol sales ordinance for Geek Fair, this permit will cost us nothing.
We need to provide Southeast Uplift with a copy of our certificate of liability insurance with an additional insured endorsement from the City of Portland before we are issued a street closure permit. Alternately we can ask H.A.N.D. to donate insurance again for the event.
Event Insurance
We have been covered by HAND in the past, although this requires attending a neighborhood association meeting and giving them a letter which lets them know why our event is a neighborhood-based event. Here's the copy of the letter shawn wrote for 2007:
June 29, 2007
To: the Board of the Hosford-Abernethy Neighborhood Association
Re: Geek Fair and its place in the neighborhood
Greetings,
Free Geek is a 501(c)3 dedicated to reusing donated technology in order to benefit those in need. We are located in HAND, at 1731 SE 10th Avenue. Our volunteers build computers, receive hardware donations, and disassemble computer equipment in order to learn about computers and earn a free computer from us in exchange for their time. Free Geek was founded in 2000, and has steadily grown, becoming more stable and well-known throughout Portland. Predictably, a relatively large percentage of our hardware donors live in the 97214 area code, as word of our programs and services spread quickly to those who live close to our facility.
Geek Fair is Free Geek's annual street fair celebrating our healthy geeky community, as well as like-minded, eco-friendly and innovative organizations and communities in Portland. We expect the event to draw 700-1,000 participants in this, its 7th, year. Many of the businesses in HAND have consistently made Geek Fair a fun, innovative event by donating silent auction prizes, hosting activities during the fair, donating food and volunteers, and displaying event posters. Likewise since word is spread most easily to local residents and businesses about the event, many of our fair-goers are from the neighborhood.
Therefore, we urge you to support this locally-minded, community event by lending HAND's event insurance to it.
Thanks for your time,
Shawn Furst Volunteer Program Coordinator Free Geek
In addition, here is a list of things HAND needs to know before they will endorse us:
- Date and time of the event
- Purpose of the event
- What street(s) will be involved
- Involvement of alcohol sales
Noise Permit
Coordinator: Sergio
Status: Need to submit Noise Variance Application (with site plan and distances to residences) and pay $52 fee at ONI at least two weeks before Geek Fair, as it can take up to 10 days for our application's review.
Fire Marshall
Coordinator: Sergio
Status: SUBMITTED 6/19, INCOMPLETE
Square footage info for fire permit: the area of 10th Ave. we are having closed for Geek Fair is 13500 sq. ft. (60' x 225'), including the sidewalks. The parking lot is 5000 sq. ft. Total outdoor area is 18500 sq. ft. If we estimate the indoor area we'll be using for the event at 5000 sq. ft., this puts us at 23,500 sq. ft., just under the 25,000 sq. ft. limit for the $150 fee.
We should get our lighted exit signs (and possibly some egress maps) put back up in preparation for an inspection, should PF&R choose to do so.
PF&R requires a copy of our street closure permit before they will issue the fire permit.
OLCC
Coordinator: Ebeth
Status: Turn it in at least 2 weeks before event.