Difference between revisions of "Providence Planning 07 11 2006"

Latest revision as of 15:52, 6 July 2010

Date: 7/11/06
Facilitator: Laurel SuperStar
Scribe: Liane
Minutes Checker: laurel
Place: classroom

Attendance

Jim F., Kerm, Liane (scribe), Richard, Dave, Cliff, Seamus, laurel (facilitator)

Future FG Exercise

everyone gets card with the name of an item or a volunteer or other person somehow related to FG
describe what could be the experience that person has, who they work with, how does the object get sent through the building, what happens to it, all with the idea that the Providence thing works out great
same thing in the dystopian scenario
everyone takes a turn talking about positive and negative

The idea is to think about the future from different perspectives.

Old Commitments

Owner of each commitment should report on status: Done, In Progress, Carryover, Hand Off, or Drop. For items not completed, see Carryovers.

Liane will poke Oso about unanswered questions and take over if he hasn't sent them a message. She'll also ask if we can visit the warehouse or get a sample pallet, or both. DONE and IN PROGRESS

we're waiting for an appointment to go visit the warehouse and ask questions, we will then get a report

Dave and matteo and Kerm and matteo will make drawings and revise them based on input from Kerm and Jim; then consult with other concerned parties (Action, core, etc.) to formulate proposals in an interative way. IN PROGRESS
(Jeanne) Outreach will have to work on a plan for volunteer outreach IN PROGRESS
(Richard) HR will work on a plan for volunteer retention/handling DONE

FG is hiring another person to accomplish some of this

Space Plan

Matteo and Dave drew up a plan, just for the warehouse at this point, it is on the wiki

http://wiki.freegeek.org/index.php/Image:Fg-floorplan_low_inpact.png

Jim drew a more detailed picture of this plan, it also is on the wiki

http://wiki.freegeek.org/index.php/Image:Fgwarehouseafter.jpg

This low impact plan would be the first step in a bigger plan, when we have the money, to better the whole building
Before the bigger plan could be implemented we would need to have more input from the people on the ground, for it to really work for the whole of FG. This group can't make this decision.
discussion
obstacles with the plan:
- would burn-in work as planned?
- would we get more volunteers and staff?

Proposal: We suggest to staff to start implemented the Space Usage Plan, and start testing the system Burn In, to improve existing warehouse flow and get data on the feasibility of scaling up.

We have reached consensus.

Volunteer Program

HR committee has been talking about volunteer recruitment and retention issues. Thoughts:

We need better staff to volunteer ratio, we do!
Attitude adjustments! Staff need to be sure to be friendly and treat jobs as important.
We started a end-of-shift survey (Have your questions been answered, etc)
Questions: How will we measure outcome of volunteer recruitment, retention, overall happyness?
- count open slots
- check hours in data base

commitment: Richard will look at the data base and figure out what kind of data could be retrived and report it to Council and Providence, are volunteer numbers going down or up,

Proposal: We'd like to see a plan from staff and for volunteer recruitment and volunteer retention that incorporates hard data and goal setting based on that data to determine if objectives are being met.

We have reached consensus.

New Commitments

we're waiting for an appointment to go visit the warehouse and ask questions, we will then get a report from Liane and Dave
Dave and matteo and Kerm and matteo will make drawings and revise them based on input from Kerm and Jim; then consult with other concerned parties (Action, core, etc.) to formulate proposals in an interative way. IN PROGRESS
(Jeanne) Outreach will have to work on a plan for volunteer outreach IN PROGRESS
Richard will look at the data base and figure out what kind of data could be retrived and report it to Council and Providence
Dave will take his warehouse space rework proposal to the staff, who can start implementing parts of it.

Next Meeting

Facilitator: Richard
Scribe: Laurel(Thank Goodness:)
Minutes Checker:
Date and time: 7/18/06 7:15pm
Place: FG Meetingroom
Unfinished business for the next meeting?

@@ Line 1: / Line 1: @@
+[[Category: Providence]]
 {{RightTOC}}
-* Date:
+* Date: 7/11/06
-* Facilitator:
+* Facilitator: Laurel SuperStar
-* Scribe:
+* Scribe: Liane
-* Minutes Checker:
+* Minutes Checker: laurel
-* Place:
+* Place: classroom
 == Attendance ==
-List participants here.
+Jim F., Kerm, Liane (scribe), Richard, Dave, Cliff, Seamus, laurel (facilitator)
+== Future FG Exercise==
+* everyone gets card with the name of an item or a volunteer or other person somehow related to FG
+* describe what could be the experience that person has, who they work with, how does the object get sent through the building, what happens to it, all with the idea that the Providence thing works out great
+* same thing in the dystopian scenario
+* everyone takes a turn talking about positive and negative
+The idea is to think about the future from different perspectives.
 == Old Commitments ==
 Owner of each commitment should report on status: Done, In Progress, Carryover, Hand Off, or Drop. For items not completed, see [[Carryovers]].
-*  Liane will poke Oso about unanswered questions and take over if he hasn't sent them a message. She'll also ask if we can visit the warehouse or get a sample pallet, or both.
+*  Liane will poke Oso about unanswered questions and take over if he hasn't sent them a message. She'll also ask if we can visit the warehouse or get a sample pallet, or both.   DONE and IN PROGRESS
-* Dave and matteo and Kerm and matteo will make drawings and revise them based on input from Kerm and Jim; then consult with other concerned parties (Action, core, etc.) to formulate proposals in an interative way.
+we're waiting for an appointment to go visit the warehouse and ask questions, we will then get a report
-* (Jeanne) Outreach will have to work on a plan for volunteer outreach
+* Dave and matteo and Kerm and matteo will make drawings and revise them based on input from Kerm and Jim; then consult with other concerned parties (Action, core, etc.) to formulate proposals in an interative way.  IN PROGRESS
-* (Richard) HR will work on a plan for volunteer retention/handling
+* (Jeanne) Outreach will have to work on a plan for volunteer outreach  IN PROGRESS
+* (Richard) HR will work on a plan for volunteer retention/handling  DONE
-== Reports ==
+FG is hiring another person to accomplish some of this
-Reports from other working groups. Use headings with equal signs, like this:
+==Space Plan==
+* Matteo and Dave drew up a plan, just for the warehouse at this point, it is on the wiki
+http://wiki.freegeek.org/index.php/Image:Fg-floorplan_low_inpact.png
+* Jim drew a more detailed picture of this plan, it also is on the wiki
+http://wiki.freegeek.org/index.php/Image:Fgwarehouseafter.jpg
+* This low impact plan would be the first step in a bigger plan, when we have the money, to better the whole building
+* Before the bigger plan could be implemented we would need to have more input from the people on the ground, for it to really work for the whole of FG. This group can't make this decision.
+* discussion
+* obstacles with the plan:
+** would burn-in work as planned?
+** would we get more volunteers and staff?
-<nowiki>=== Blahblah Report ===</nowiki>
+'''Proposal:''' We suggest to staff to start implemented the Space Usage Plan, and start testing the system Burn In, to improve existing warehouse flow and get data on the feasibility of scaling up.
-If reports came via email, please link to the message in the archive here. Like this: [http://lists.freegeek.org/pipermail/council/ Blahblah Report]
+We have reached consensus.
-=== Foobar Report ===
+==Volunteer Program==
-* presenter's name
+HR committee has been talking about volunteer recruitment and retention issues. Thoughts:
-* summarize and/or link to report
+* We need better staff to volunteer ratio, we do!
-* record conversation
+* Attitude adjustments! Staff need to be sure to be friendly and treat jobs as important.
+* We started a end-of-shift survey (Have your questions been answered, etc)
+* Questions: How will we measure outcome of volunteer recruitment, retention, overall happyness?
+** count open slots
+** check hours in data base
-== Old Business ==
+commitment:
+Richard will look at the data base and figure out what kind of data could be retrived and report it to Council and Providence, are volunteer numbers going down or up,
-copy from previous meeting's minutes
+'''Proposal:''' We'd like to see a plan from staff and for volunteer recruitment and volunteer retention that incorporates hard data and goal setting based on that data to determine if objectives are being met.
-=== Item 1 ===
+We have reached consensus.
-*presenter's name
-*summarize presentation
-*record conversation
-**(use asterisks, not hyphens. It translates better to wiki.)
-== New Business ==
-copy from email list's agenda additions
-=== Item 1 ===
-*presenter's name
-*summarize presentation
-*record conversation
 == New Commitments ==
+* we're waiting for an appointment to go visit the warehouse and ask questions, we will then get a report  from Liane and Dave
-New commitments, and Carry-Overs copied from above.
+* Dave and matteo and Kerm and matteo will make drawings and revise them based on input from Kerm and Jim; then consult with other concerned parties (Action, core, etc.) to formulate proposals in an interative way.  IN PROGRESS
-* name - commitment
+* (Jeanne) Outreach will have to work on a plan for volunteer outreach  IN PROGRESS
-* name - commitment
+* Richard will look at the data base and figure out what kind of data could be retrived and report it to Council and Providence
-* etc.
+* Dave will take his warehouse space rework proposal to the staff, who can start implementing parts of it.
 == Next Meeting ==
-* Facilitator:
+* Facilitator: Richard
-* Scribe:
+* Scribe: Laurel(Thank Goodness:)
 * Minutes Checker:
-* Reporters to other meetings?
+* Date and time: [[Providence Planning 07 18 2006|7/18/06 7:15pm]]
-* Date and time:
+* Place: FG Meetingroom
-* Place:
 * Unfinished business for the next meeting?
+[[Category:Infrastructure]]
+[[Category: Minutes]]