Difference between revisions of "Providence Planning 07 11 2006"

Revision as of 21:09, 11 July 2006

Date: 7/11/06
Facilitator: Laurel SuperStar
Scribe: Liane
Minutes Checker:
Place: classroom

Attendance

Jim F., Kerm, Liane, Richard, Dave, Cliff, Seamus

Future FG Exercise

discussion - should we do this excercise, or not

I guess, we are - everyone gets card with the name of an item or a volunteer or other person somehow working with FG - describe what could be the experience that person has, how does the object get send through the building, what happens to it , all with the idea that the Providence thing works out great everyone takes a turn talking about positive and negative

Old Commitments

Owner of each commitment should report on status: Done, In Progress, Carryover, Hand Off, or Drop. For items not completed, see Carryovers.

Liane will poke Oso about unanswered questions and take over if he hasn't sent them a message. She'll also ask if we can visit the warehouse or get a sample pallet, or both. DONE and IN PROGRESS

we're waiting for an appointment to go visit the warehouse and ask questions, we will then get a report

Dave and matteo and Kerm and matteo will make drawings and revise them based on input from Kerm and Jim; then consult with other concerned parties (Action, core, etc.) to formulate proposals in an interative way. IN PROGRESS
(Jeanne) Outreach will have to work on a plan for volunteer outreach IN PROGRESS
(Richard) HR will work on a plan for volunteer retention/handling DONE

FG is hiring another person to accomplish some of this

Space Plan

Matteo and Dave drew up a plan, just for the warehouse at this point, it is on the wiki

http://wiki.freegeek.org/index.php/Image:Fg-floorplan_low_inpact.png

Jim also drew uo a plan, it also is on the wiki

http://wiki.freegeek.org/index.php/Image:Fgwarehouseafter.jpg

This low impact plan would be the first step in a bigger plan, when we have the money, to better the whole building
Befor the bigger plan could be implemented we would need to have more input from the people on the ground, for it to really work for the whole of FG. This group can't make this decision.
discussion
obstacles with the plan:

would burn-in work as planned? would we get more volunteers and staff?

more discussion

Proposal: We suggest to staff to start implemented the Space Usage Plan, and start testing the system Burn In, to improve existing warehouse flow and get data on the feasibility of scaling up.

We have reached consensus.

Volunteer Program

We need better staff to volunteer ratio, we do!
Attitude adjustments!
we started a end-of-shift survey( Have your questions been answered, etc)
Questions: How will we measure outcome of volunteer recruitment, retention, overall happyness?

- count open slots - check hours in data base commitment: Richard will look at the data base and figure out what kind of data could be retrived and report it to Council and Providence, are volunteer numbers going down or up,

Proposal; We'd like to see a plan from staff and for volunteer recruitment and volunteer retention that incorporates hard data and goal setting based on that data to determine if objectives are being met.

discussion

We have reached consensus.

New Commitments

we're waiting for an appointment to go visit the warehouse and ask questions, we will then get a report from Liane and Dave
Dave and matteo and Kerm and matteo will make drawings and revise them based on input from Kerm and Jim; then consult with other concerned parties (Action, core, etc.) to formulate proposals in an interative way. IN PROGRESS
(Jeanne) Outreach will have to work on a plan for volunteer outreach IN PROGRESS
Richard will look at the data base and figure out what kind of data could be retrived and report it to Council and Providence

Next Meeting

Facilitator: Richard
Scribe: Laurel(Thank Goodness:)
Minutes Checker:
Reporters to other meetings?
Date and time: 7/18/06
Place: FG Meetingroom
Unfinished business for the next meeting?

@@ Line 1: / Line 1: @@
 {{RightTOC}}
-* Date:
+* Date: 7/11/06
-* Facilitator:
+* Facilitator: Laurel SuperStar
-* Scribe:
+* Scribe: Liane
 * Minutes Checker:
-* Place:
+* Place: classroom
 == Attendance ==
-List participants here.
+Jim F., Kerm, Liane, Richard, Dave, Cliff, Seamus
+== Future FG Exercise==
+* discussion - should we do this excercise, or not
+I guess, we are
+- everyone gets card with the name of an item or a volunteer or other person somehow working with FG
+- describe what could be the experience that person has, how does the object get send through the building, what happens to it , all with the idea that the Providence thing works out great
+everyone takes a turn talking about positive and negative
 == Old Commitments ==
 Owner of each commitment should report on status: Done, In Progress, Carryover, Hand Off, or Drop. For items not completed, see [[Carryovers]].
-*  Liane will poke Oso about unanswered questions and take over if he hasn't sent them a message. She'll also ask if we can visit the warehouse or get a sample pallet, or both.
+*  Liane will poke Oso about unanswered questions and take over if he hasn't sent them a message. She'll also ask if we can visit the warehouse or get a sample pallet, or both.   DONE and IN PROGRESS
-* Dave and matteo and Kerm and matteo will make drawings and revise them based on input from Kerm and Jim; then consult with other concerned parties (Action, core, etc.) to formulate proposals in an interative way.
+we're waiting for an appointment to go visit the warehouse and ask questions, we will then get a report
-* (Jeanne) Outreach will have to work on a plan for volunteer outreach
+* Dave and matteo and Kerm and matteo will make drawings and revise them based on input from Kerm and Jim; then consult with other concerned parties (Action, core, etc.) to formulate proposals in an interative way.  IN PROGRESS
-* (Richard) HR will work on a plan for volunteer retention/handling
+* (Jeanne) Outreach will have to work on a plan for volunteer outreach  IN PROGRESS
+* (Richard) HR will work on a plan for volunteer retention/handling  DONE
+FG is hiring another person to accomplish some of this
-== Reports ==
+==Space Plan==
+* Matteo and Dave drew up a plan, just for the warehouse at this point, it is on the wiki
+http://wiki.freegeek.org/index.php/Image:Fg-floorplan_low_inpact.png
+* Jim also drew uo a plan, it also is on the wiki
+http://wiki.freegeek.org/index.php/Image:Fgwarehouseafter.jpg
+* This low impact plan would be the first step in a bigger plan, when we have the money, to better the whole building
+* Befor the bigger plan could be implemented we would need to have more input from the people on the ground, for it to really work for the whole of FG. This group can't make this decision.
+* discussion
+* obstacles with the plan:
+would burn-in work as planned?
+would we get more volunteers and staff?
-Reports from other working groups. Use headings with equal signs, like this:
+* more discussion
-<nowiki>=== Blahblah Report ===</nowiki>
+Proposal: We suggest to staff to start implemented the Space Usage Plan, and start testing the system Burn In, to improve existing warehouse flow and get data on the feasibility of scaling up.
-If reports came via email, please link to the message in the archive here. Like this: [http://lists.freegeek.org/pipermail/council/ Blahblah Report]
+We have reached consensus.
-=== Foobar Report ===
+==Volunteer Program==
-* presenter's name
+* We need better staff to volunteer ratio, we do!
-* summarize and/or link to report
+* Attitude adjustments!
-* record conversation
+* we started a end-of-shift survey( Have your questions been answered, etc)
+* Questions: How will we measure outcome of volunteer recruitment, retention, overall happyness?
+- count open slots
+- check hours in data base
+commitment:
+Richard will look at the data base and figure out what kind of data could be retrived and report it to Council and Providence, are volunteer numbers going down or up,
-== Old Business ==
+Proposal;
+We'd like to see a plan from staff and for volunteer recruitment and volunteer retention that incorporates hard data and goal setting based on that data to determine if objectives are being met.
-copy from previous meeting's minutes
+discussion
-=== Item 1 ===
+We have reached consensus.
-*presenter's name
-*summarize presentation
-*record conversation
-**(use asterisks, not hyphens. It translates better to wiki.)
-== New Business ==
-copy from email list's agenda additions
-=== Item 1 ===
-*presenter's name
-*summarize presentation
-*record conversation
 == New Commitments ==
+* we're waiting for an appointment to go visit the warehouse and ask questions, we will then get a report  from Liane and Dave
-New commitments, and Carry-Overs copied from above.
+* Dave and matteo and Kerm and matteo will make drawings and revise them based on input from Kerm and Jim; then consult with other concerned parties (Action, core, etc.) to formulate proposals in an interative way.  IN PROGRESS
-* name - commitment
+* (Jeanne) Outreach will have to work on a plan for volunteer outreach  IN PROGRESS
-* name - commitment
+* Richard will look at the data base and figure out what kind of data could be retrived and report it to Council and Providence
-* etc.
 == Next Meeting ==
-* Facilitator:
+* Facilitator: Richard
-* Scribe:
+* Scribe: Laurel(Thank Goodness:)
 * Minutes Checker:
 * Reporters to other meetings?
-* Date and time:
+* Date and time: 7/18/06
-* Place:
+* Place: FG Meetingroom
 * Unfinished business for the next meeting?