Staff inservice time

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This page is a workspace for the committee appointed by the board to explore and plan logistics for an in-service period in early 2012. The goal is to close down most operations of Free Geek during part of the slowest time of the year in order to provide time for the staff to catch up on admin work, hold meetings, provide trainings, and otherwise regroup.

The committee

The committee charged with coming up with a proposal consists of two board members (laurel and Kathey), the collective-board liaison (Paul), and the non-collective-board liaison (vagrant). The idea of the inservice time was approved by the board, and this group was set "to figure out how many days, what will be done, budget impact and operationally how it is to be done." Board minutes 12/11 Basically, we need to generate a proposal for the board for the specifics and have it ready to roll out ASAP.

Logistics and cost

Some of these are factual questions that can be answered via the database (marked with [DB]) or require operations knowledge.


Our preferred model is currently Tuesdays in February

  • this makes four days
  • to customers and donors, it only ends up being one day inconvenience instead of potentially a week
  • it's easy to remember and explain
  • there would be time between inservice days for people to prepare and process things


What is the average income in donations and sales from the time proposed? [DB]

What is the total staffing expense if all staff work their usual hours?


  • Admin time (basically all non-meeting time, though if the front-end operations are going to be open staff can rotate through)
  • All-staff meeting Potentially Feb 28.
    • how long? (All day, half about communication, half about strategy?)
    • who builds the agenda?
    • outside facilitator? Tasha Harmon, who facilitated the THM, may be available. Her fee is sliding scale $80 - 125/hr and needs to include at least 2 hours agenda prep and 1 hour debrief. I (Ideath 07:14, 7 January 2012 (UTC)) strongly recommend budgeting for more than those minimum before & after tasks.
    • set goals for the meeting beforehand (Needs delegates from collective & noncollective)
  • Non-collective staff meeting
    • needs facilitator and agenda, should precede all-staff
  • Departmental meetings
    • if we hold these, they should be staggered due to personnel overlap
  • Staff trainings
    • to be planned by staff. orientation to process, structure, procedures and culture for new and not-so-new folks.


These can be prepared as soon as we have the date and other relevant details, and should be ready to go.

  • Signs for windows/bulletin boards
  • Get message out to all staff
  • Email to volunteer lists (which?)
  • Note at scheduling desk (paper slip?)
  • Voicemail message
  • Website
  • Newsletter? will there be one before then?