Standard Cash Drawer

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Revision as of 13:51, 25 February 2010 by Valerie (talk | contribs) (→‎Notes: Updated Thrift Store till amount from 200 to our current amount of 250)
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Why a standard cash drawer?

A standard cash drawer has a specific amount of money in it, normally $100.00 so that we always have the same amount at the beginning of each shift, making the math easier to follow in bookkeeping. There are specific amounts of each denomination of currency, so that change can generally be easily made at the beginning of each shift.
Here's the layout for the Front Desk:

Ten dollar bills:   2 ($20.00)
Five dollar bills: 11 ($55.00)
One dollar bills:  21 ($21.00)
Quarters:          13 ($ 3.25)
Dimes:              5 ($  .50)
Nickels:            4 ($  .20)
Pennies:            5 ($  .05)
TOTAL:               ($100.00)

Here's the layout for the Thrift Store:

Ten dollar bills:   12 ($120.00)
Five dollar bills:  15 ($ 75.00)
One dollar bills:   46 ($ 46.00)
Quarters:           24 ($  6.00)
Dimes:              20 ($  2.00)
Nickels:            20 ($  1.00)
TOTAL:                ($250.00)

Later on, this might change. These changes should be recorded on this page.


  • Face the money (dead presidents' heads on top and all pointing the same way). This makes it easier to count (and to catch bills of the wrong denomination).
  • Ones go in the rightmost slot in the drawer and denominations get bigger as you move to the left.
  • If there is not enough money of one denomination (for instance you need 22 ones, but you only have 21), you probably should make up the difference in smaller denominations (i.e. $1.00 in quarters).
  • Use your judgement in what denominations are best. The main point is to leave exactly the standard amount ($100.00 = Donor Desk; $250.00 = Thrift Store) and to leave enough change for the cashiers to do their job.
  • There are also standards when bundling bills for deposits (or to leave in the change envelope). We should stick to this so it's easier to count the bills:
Twenty dollar bills:  25 ($500.00)
Ten dollar bills:     25 ($250.00)
Five dollar bills:    20 ($100.00)
One dollar bills:     25 ($ 25.00)
  • When clipping or banding a bundle of bills, be sure to double count to ensure accuracy.