Talk:Board Election Checklist

Bilaws changes, FG Council transition and new board of directors

Town Hall Agendas (September(?) 2011 example)

Notes from committee meeting with Paul@freegeek.org about process, structure and content of the new Annual Town Hall Meetings. --kathey 17:52, 6 May 2011 (UTC)

Annual reports and information on vetted board nominees are distributed a minimum of thirty days before the annual meeting.

TIME	ITEM	WHO	GOAL	PROCESS RECOMMENDATION
time 0	convening the meeting	facilitator	focusing room attention	introduce the agenda and ground-rules, including brevity and "voice only" roles
5 minutes + 2 min. clarifying questions per report	annual reports: finance, mission-driven service, operations, policy changes	Board directors, and/or presenters chosen by the board	everyone "on the same page" working with the same information, formally accounting for FG service to the world.	5 min Oral "executive summaries" with 2 min of clarifying questions only. Max of 3 projected slides per report. Each report includes: how concerns raised at last year's Town Hall Meeting have been addressed, the year's successes & challenges. Should briefly by accurately reflect the reports that were distributed before the meeting.
x min	generating topic suggestions	all with voice	cluster similar topic-suggestions as talking points for open discussion	post-it notes "votes" for topics handed to facilitation staff, or put on hanging paper sheets
x min	break & collating discussion topics	facilitation group don't get a break!	cluster similar topic-suggestions into groups for open discussion after break	organizing topic suggestions
x min	open discussion	all with "voice"	topics addressed by the core from a "big picture" perspective, with comments and questions from all	board directors and staff in a core circle "fishbowl" with concentric circles of chairs outside
x min	nominee introductions	nominees	familiarize the community with name, face and FreeGeek interests, background etc.	speak and answer questions
x min	lunch	all	relax and get-to-know each other	Select tables to encourage informal and relaxed meeting new people. Distribute staff, board, core volunteers, and nominees widely. Intro's might include: why I got involved at FG, What I do or care about now, What I'd like to do in the future.
x min	milling around after-lunch	all except facilitator group who are re-arranging tables.	building momentum and individual connections	the feel of a cocktail party with relaxed, but serious discussion sans alcohol. Distribute staff, board and core volunteers around the room. opportunity to ask questions or individually speak with board, staff and nominees
x min	reconvene the plenum	all	structured discussion of FG big picture to be recorded for the year.	Small groups at topic tables with large sheets for writing notes, later to be transcribed and reviewed by relevant groups during the next year.
x min	small group discussion	c	d	e
x min	report-backs	c	d	e
x min	short break	c	d	e
x min	closing	c	d	e
4 hours since start	opening ballot box	c	d	cutting ribbon