User:Shawn/Projectos

Internships

• Improve experience for volunteer interns
• Gain fewer but better quality interns
• Support staff more through entire process
• Update documentation

Timeline

• Put timeline into calendaring system (2 hours)
• Cull old interns: paper and online (.5 h) DONE (actual 1.5 h)
• Create new filing system to share with Laurel (.5) DONE
• Set up RT queue(1 h) DONE
• Talk with Laurel about division of labor (1 h) DONE (actual 1h+ongoing)
• Schedule talks with departments/staff IN PROG
• Talk to departments with Laurel(5 h) IN PROG
  • Who's interning right now
  • How many do you want
  • How much time should they put in there: weekly and # of weeks
  • What should they do
  • How much of a priority is having each of your suggested interns to you?
  • Clarify type of person they're looking for
  • Clarify what to expect from me and what they'll need to do
• Record info from supervisors on Volunteer Intern Supervisors (3 hrs)
• Create template for each intern job (3 hrs) IN PROG
• Update/cull Volunteer Recruitment wiki page (2 hrs)
• Refine/develop job descriptions/templates for existing and desired interns with supervisors (2 h)
• Make changes to intern interview questions: new layout? (2 hrs)
• Check in with current interns with departments and change interns' learning plans accordingly(4 h)
• Cull old interns: paper and online (.5 h)
• Update documentation (including volunteer outreach, internship process documents, website) (2-5 hours)
• Do outreach (see below)

Ongoing

• Remind staff to check in on interns
• Remind staff to complete required paperwork
• Check if staff have needs
• If there's room for new intern, ask if anyone wants one
• Cull job descriptions
• Develop and post new job descriptions

Media Kit

• Create physical and online media kit

Timeline

Physical Kit

• Outreach to graphic designers and non-profits about their media kits (10 hours) IN PROG
  • Research and buy a book or two on the subject (1.5 h)
• Create outline for physical media kit (.5 h)
• Create/edit copy for physical kit (4-5 h)
• Show to outreach committee, get suggestions on content and organization (2 h)
• Make changes as suggested by committee (2 h)
• Create graphical design for physical kit -- possibly work with graphic designer (3 h)
• Acquire potential supplies for kit (1.5 h)
• Create prototypes (1.5 h)
• Get input from outreach committee and check w/ graphic designers on design (2-3 h)
• Make changes as suggested (2-3 h)
• Document overview of contents and printing and updating instructions (2 h)

Online

Dependency: New website is closer/decided upon

• Possibly get input from non-profits about online kits
• Create outline for online media kit
• Consult with Matteo about how to mesh kit with new website
• Create/edit copy for kit
• show to outreach, get suggestions on content and organization
• Make changes as suggested by committee
• Put kit up on new website
• Get input from outreach committee and a graphical designer on design
• Make changes as suggested, consult with Matteo to change backend if necessary
• Document overview of contents and updating instructions

Website Changeover

• Decide on new website CMS
• Test and customize new CMS with input from departments
• Move content that we're keeping over
• Create and enter new content
• Make live

Timeline

Dependencies: Matteo/volunteer helps, technocrats approve and do whatever they need to do to make it happen

• Get input from departments re: what they want relating to their areas on the website
  • Focus them on the audience: potential volunteers? donors?
  • Also ask departments to send in favorite/hated websites and why. Review sites at a meeting.
• Develop colors/general site images/branding (4 hrs?)
• Pass new prettiness features by staff/PR for changes/approval (5 hrs)
• Get someone experienced in changing Wordpress backends (3)
• Look over list of desired features with Matteo (1.5 h)
• Matteo/volunteer makes changes necessary to back end (?)
• Tweak with Matteo/volunteer
• Add basic content/make skeleton structure (2 h)
• Test 'er out (2 h)
• Ask webbies/PR for new feature list and new pages desired (2 h)
• Review features and make new list of desired features (1.5 h)
• Matteo makes changes to back end (?)
• I make changes (2 h)
• Test 'er out (1 h)
• Get input from webbies/PR (3 h)
• Make necessary changes (2 h)
• Move rest of content over (6 h)
• Technocrats do something magic to make it go live

Volunteer Outreach

• Acquire quality interns
• Acquire some adoption volunteers

Timeline

Dependency: New interns are desired and staff is ready for them

• Arrange and talk to Molly of Restore to get ideas on outreach methods (3 h)
• Talk to other non-profits, too? Ask friends where they'd go to look for volunteer opportunities (1 h)
• Create/update online profiles for: (3 h)
  • Craigslist
  • Volunteer here
  • Idealist
  • Volunteer match
  • PSU
  • PCC
  • Reed
  • Lewis & Clark
  • Hands on Portland?
• Update wiki page for volunteer recruitment: specialized volunteers (1.5 h)
• Make a spreadsheet of good potential contacts (2.5 h)
• Create and use calendaring software to stay on top of postings (dude.)

Phones

Dependency: New office coordinator

• Organize documentation (on wiki - consult with someone) (2.5 h)
• Teach someone how to change greeting and administrate mboxen (2, 2-3 h sessions, then check in)

Other

• Create calendaring system (new project management software? google? paper?)
• Weekly: create/adjust timeline (1 h)