User:Shawn/Projectos

Internships

Put timeline into calendaring system (2 hours)
Cull old interns: paper and online (.5 h) DONE (actual 1.5 h)
Create new filing system to share with Laurel (.5) DONE
Set up RT queue(1 h) DONE
Talk with Laurel about division of labor (1 h) DONE (actual 1h+ongoing)
Schedule talks with departments/staff DONE
Talk to departments with Laurel(5 h) DONE
- Who's interning right now
- How many do you want
- How much time should they put in there: weekly and # of weeks
- What should they do
- How much of a priority is having each of your suggested interns to you?
- Clarify type of person they're looking for
- Clarify what to expect from me and what they'll need to do
Record info from supervisors on Volunteer Intern Supervisors (3 hrs) DONE
Create template for each intern job (3 hrs) DONE
Update/cull Volunteer Recruitment and Volunteer Intern Process wiki pages (2 hrs) DONE
Check in/Refine job descriptions/templates for existing and desired interns with supervisors (1 h) DONE
Make changes to intern interview questions: new layout? (2 hrs) KILLED - tell staff to update as necessary
Cull old interns: paper and online (.5 h) DONE
Update documentation (including volunteer outreach, internship process documents, website) (3 hours) DONE
Do outreach (see below)

Outreach to graphic designers and non-profits about their media kits (10 hours) IN PROG
- Research and buy a book or two on the subject (1.5 h)
Create outline for physical media kit (.5 h)
Create/edit copy for physical kit (4-5 h)
Show to outreach committee, get suggestions on content and organization (2 h)
Make changes as suggested by committee (2 h)
Create graphical design for physical kit -- possibly work with graphic designer (3 h)
Acquire potential supplies for kit (1.5 h)
Create prototypes (1.5 h)
Get input from outreach committee and check w/ graphic designers on design (2-3 h)
Make changes as suggested (2-3 h)
Document overview of contents and printing and updating instructions (2 h)

Dependency: New website is closer/decided upon

Dependencies: Matteo/volunteer helps, technocrats approve and do whatever they need to do to make it happen

Get input from everyone for general interests for website, includes scheduling and mtgs. (4 hrs) DONE
Get input from departments re: what they want relating to their areas on the website
- Focus them on the audience: potential volunteers? donors?
- Also ask departments to send in favorite/hated websites and why. Review sites at a meeting.
Develop colors/general site images/branding (4 hrs?) IN PROG
- Create/invite parties to half-hour discussion of branding DONE
- Invite graphic designer to help DONE
Get someone experienced in changing Wordpress backends (3+ hrs) IN PROG
Create skeleton of new site structure and get input (3 hours) IN PROG
Pass new prettiness features by staff/PR for changes/approval (2 hrs)
Get volunteers to help create new content (1 h)
Create new/edit old content - self and volunteers (3-4 hrs)
Recruit volunteers to take new photos (1 h) IN PROG
Look over list of desired features with Matteo (1.5 h)
Matteo/volunteer makes changes necessary to back end (?)
Tweak with Matteo/volunteer
Add basic content/make skeleton structure (2 h)
Test 'er out (2 h)
Ask webbies/PR for new feature list and new pages desired (2 h)
Review features and make new list of desired features (1.5 h)
Matteo makes changes to back end (?)
I make changes (2 h)
Test 'er out (1 h)
Get input from webbies/PR (3 h)
Make necessary changes (2 h)
Move rest of content over (6 h)
Technocrats do something magic to make it go live
Document how to make changes for admins and volunteers

Dependency: New interns are desired and staff is ready for them DONE

Arrange and talk to Molly of Restore to get ideas on outreach methods (2 h) DONE
Talk to other non-profits, too? Ask friends where they'd go to look for volunteer opportunities (1 h) IN PROG
Create/update online profiles for: (3 h) Always IN PROG
- Craigslist
- Volunteer here
- Idealist
- Volunteer match
- PSU
- PCC
- Reed
- Lewis & Clark
- Hands on Portland?
Update wiki page for volunteer recruitment: specialized volunteers ONGOING
Make a spreadsheet of good potential contacts (2.5 h) NEXT
Create and use calendaring software to stay on top of postings (dude.) Using wiki.

Dependency: New office coordinator

Organize documentation (on wiki - consult with someone) (2.5 h) IN PROG
Teach someone how to change greeting and administrate mboxen (2, 2-3 h sessions, then check in) IN PROG

Create calendaring system (new project management software? google? paper?) DONE
Weekly: create/adjust timeline (1 h)