Difference between revisions of "Volunteer Desk Checklist"

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{{migrated}}
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[https://docs.google.com/document/d/1yyYTBB_ud1LDVVn8UwTsiTUlA9Hl3060AXXI68AvNiA/edit?usp=sharing Link]
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:Area Opener: _________________              Date: _________________
 
:Area Opener: _________________              Date: _________________
 
{| class="wikitable" BORDER=1px CELLPADDING=5 CELLSPACING=0 width=100%  
 
{| class="wikitable" BORDER=1px CELLPADDING=5 CELLSPACING=0 width=100%  
−
|- style="background:black; color:white"
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|-
−
!| Volunteer Desk Pre-Opening Tasks
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!| Start of Day Tasks
 
!| Initials
 
!| Initials
 
|-  
 
|-  
−
|| If you're the first one here, '''make coffee.''' ||
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|| If you're the first one here, '''make coffee.''' Refill and turn on the hot water. ||
−
|-
 
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|| Review phone messages. Return calls, send messages to staff as needed, check schedule sheet and record cancellations as needed. ||
 
 
|-
 
|-
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|| Make reminder calls for Adoption Classes. ||
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|| Turn on and log on to both computers, opening the appropriate tabs needed. ||
 
|-
 
|-
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|| Make reminder calls for monthly classes. ||
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|| Print one copy of the daily staff schedule. Highlight various shifts- BETA & SDA (pink), recycling (green), receiving (yellow), & front desk (orange). ||
 
|-
 
|-
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|| Make reminder calls for Hardware ID sessions. ||
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|}
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<br><br>
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{| class="wikitable" BORDER=1px CELLPADDING=5 CELLSPACING=0 width=100%
 +
|-
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!| Reminder Calls
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!| Initials
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|-
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|| Make reminder calls for tomorrow's CLASSES. ||
 
|-
 
|-
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|| '''Check your email for "frontdesk@..." messages. Make calls & edit schedule accordingly.''' ||
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|| Make reminder calls for tomorrow's HARDWARE ID sessions. ||
 
|-
 
|-
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|| Wait until just before we open (~10:50 am) to print the daily staff schedule. Color code: prebuild (pink), recycling (green), receiving (yellow) and front desk (orange).  ||
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|| Make reminder calls for tomorrow's SYSTEM EVALUATION sessions. ||
−
|-
 
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|| Turn this checklist over so the rest of the team can work on the afternoon tasks that need to be done. ||
 
 
|-
 
|-
 
|}
 
|}
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<br><br>
 
{| class="wikitable" BORDER=1px CELLPADDING=5 CELLSPACING=0 width=100%  
 
{| class="wikitable" BORDER=1px CELLPADDING=5 CELLSPACING=0 width=100%  
−
|- style="background:black; color:white"
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|-  
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!| Volunteer Desk Closing Tasks
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!| Things to Print - Check Cabinet First
 
!| Initials
 
!| Initials
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|-
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|| Volunteer Applications, Orientation Packets, and Group Volunteering forms as needed. ||
 
|-
 
|-
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|| Put previous day's staff schedule (3-hole punch, 1st) into notebook ||
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|| Community Service info sheets and Volunteering for School Credit info sheets as needed. ||
−
|-
 
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|| Put previous day's volunteer schedules (3-hole punch, 1st) into notebook ||
 
−
|-
 
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|| At '''6:30 pm''', use the telephone pager to announce that volunteers have '''15 minutes''' to come log their hours and that ''Free Geek is closing''  ||
 
−
|-
 
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|| Sharpen the pencils and put pens, pencils, scissors, etc. back where they belong. ||  
 
 
|-
 
|-
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|| Take cups, plates, and food from front desk area to kitchen. ||
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|| Adoption and Build info sheets as needed. ||
 
|-
 
|-
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|| Put all binders back where they belong. ||  
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|| Info brochures ('''in English and Spanish''') and monthly class schedule brochures (on colored paper) as needed. ||
 
|-
 
|-
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|| Turn off both computers. ||
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|| Reminder Cards and Equipment Passes as needed. ||
−
|-
 
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|| Wipe coffee table; '''rinse coffee pot''' ||
 
 
|-
 
|-
 
|}
 
|}
−
:Area Closer: ________________
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<br><br>
−
 
 
−
 
 
 
{| class="wikitable" BORDER=1px CELLPADDING=5 CELLSPACING=0 width=100%  
 
{| class="wikitable" BORDER=1px CELLPADDING=5 CELLSPACING=0 width=100%  
−
|- style="background:black; color:white"
+
|-  
−
!| Volunteer Desk Afternoon Tasks
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!| Throughout the Day
 
!| Initials
 
!| Initials
 
|-
 
|-
−
|| '''''Make reminder calls for System Evaluation.''''' ||
+
|| Review phone messages. Record cancellations, forward messages, and return calls. ||
 +
|-
 +
|| Check your email for "frontdesk@..." messages. Please respond to the list when you have addressed the issue. ||
 
|-
 
|-
−
|| Check to see if there are any new phone messages; return (or forward) phone calls as necessary. ||
+
|| Make the afternoon batch of coffee as needed. ||
 
|-
 
|-
−
|| Check your email for "frontesk@" messages; please respond to the list when you have addressed the issue. ||
+
|| Were there any "no call/no shows" for Hardware ID?  If so, please update their attendance type as a no call/no show and cancel any shifts in System Evaluation they may have scheduled. ||
 
|-
 
|-
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|| Check and add printer paper if needed. ||
+
|| Check coffee supplies. Send a message to '''''http://todo/supplies''''' when our supplies are low - do not wait until we are out.  There is a lag time. ||
 
|-
 
|-
−
|| Make the afternoon batch of coffee (just do a half pot if it's a slow day). ||
+
|}
 +
<br><br>
 +
{| class="wikitable" BORDER=1px CELLPADDING=5 CELLSPACING=0 width=100%
 +
|-
 +
!| End Of Day Tasks
 +
!| Initials
 
|-
 
|-
−
|| Check filing cabinet: print Volunteer Applications, Orientation Packets, and Group Volunteering forms as needed. ||
+
|| Check tomorrow's class schedule; if there is no one signed up, call the instructor and let them know that we are canceling that class. Please '''close''' the empty class slots. ||
 
|-
 
|-
−
|| Check filing cabinet: print Free Geek Brochures as needed. ||
+
|| At '''5:30 pm''', use the telephone pager to announce that volunteers have '''15 minutes''' to come log their hours and schedule their next shifts. ||
 
|-
 
|-
−
|| Check filing cabinet: print Community Service info sheets and Volunteering for School Credit info sheets as needed. ||
+
|| Sharpen the pencils and put pens, pencils, scissors, etc. back where they belong. ||  
 
|-
 
|-
−
|| Check filing cabinet: print Adoption and Build Info Sheets as needed. ||
+
|| Take cups, plates, and food from front desk area to kitchen. ||
 
|-
 
|-
−
|| Check coffee supplies. Notify Valerie or Liane when low - do not wait until you are out.  There is a lag time.  
+
|| '''Rinse out the coffee pot''', unplug the hot water, and wipe down the coffee area. ||
−
||
 
 
|-
 
|-
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|| '''Wednesday afternoon:''' print two weeks worth of schedule pages for Pre-Build and Build. '''Before''' you put them out, check with Ali (laptops), Sergio (Macs), and Vagrant (server build) to block off times for their respective area. ||  
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|| Fill the dishwasher ||
 
|-
 
|-
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|| '''Wednesday afternoon:''' print out '''[[Group volunteering | pre-assigned groups]]''' from wiki. '''Before''' you put them on the clipboard, get two weeks worth of adoption schedule pages (legal-sized; kept in bottom drawer of the filing cabinet) and fill them into the schedule. See wiki: Group Volunteering Policy for more info or talk to Darryl. ||  
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|| Turn off both computers. ||
 
|-
 
|-
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|| '''Wednesday afternoon:''' print out enough Adoption Class pages (8) and Monthly Class pages for the next two weeks. Use the Room Use Calendar link (look on the left-side of main wiki page) to fill in the information. ||
 
 
|}
 
|}
−
 
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:Area Closer: ________________
−
 
 
  
 
[[Category: Front Desk]]
 
[[Category: Front Desk]]
 
[[Category: Volunteer Desk]]
 
[[Category: Volunteer Desk]]

Latest revision as of 12:18, 5 September 2014

deletion

This page has been migrated to a document on Free Geek's Google Drive.

Information remaining behind may no longer be relevant.

MIGRATOR:

When you have tagged this page as migrated,
please add a link to the new document on Google Drive.

(Link to new page immediately below.)


Link

Area Opener: _________________ Date: _________________
Start of Day Tasks Initials
If you're the first one here, make coffee. Refill and turn on the hot water.
Turn on and log on to both computers, opening the appropriate tabs needed.
Print one copy of the daily staff schedule. Highlight various shifts- BETA & SDA (pink), recycling (green), receiving (yellow), & front desk (orange).



Reminder Calls Initials
Make reminder calls for tomorrow's CLASSES.
Make reminder calls for tomorrow's HARDWARE ID sessions.
Make reminder calls for tomorrow's SYSTEM EVALUATION sessions.



Things to Print - Check Cabinet First Initials
Volunteer Applications, Orientation Packets, and Group Volunteering forms as needed.
Community Service info sheets and Volunteering for School Credit info sheets as needed.
Adoption and Build info sheets as needed.
Info brochures (in English and Spanish) and monthly class schedule brochures (on colored paper) as needed.
Reminder Cards and Equipment Passes as needed.



Throughout the Day Initials
Review phone messages. Record cancellations, forward messages, and return calls.
Check your email for "frontdesk@..." messages. Please respond to the list when you have addressed the issue.
Make the afternoon batch of coffee as needed.
Were there any "no call/no shows" for Hardware ID? If so, please update their attendance type as a no call/no show and cancel any shifts in System Evaluation they may have scheduled.
Check coffee supplies. Send a message to http://todo/supplies when our supplies are low - do not wait until we are out. There is a lag time.



End Of Day Tasks Initials
Check tomorrow's class schedule; if there is no one signed up, call the instructor and let them know that we are canceling that class. Please close the empty class slots.
At 5:30 pm, use the telephone pager to announce that volunteers have 15 minutes to come log their hours and schedule their next shifts.
Sharpen the pencils and put pens, pencils, scissors, etc. back where they belong.
Take cups, plates, and food from front desk area to kitchen.
Rinse out the coffee pot, unplug the hot water, and wipe down the coffee area.
Fill the dishwasher
Turn off both computers.
Area Closer: ________________
Retrieved from "http://wiki.freegeek.org/index.php?title=Volunteer_Desk_Checklist&oldid=70819"