Difference between revisions of "GEEK PROM"

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(2006 timeline)
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GEEK PROM is a annual spring fundraiser with a high school prom theme.  It is scheduled for Friday, April 1st! [[Outreach]] committee oversees this event.  The theme this year is:  
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GEEK PROM is a annual spring fundraiser with a high school prom theme.  It is scheduled for Saturday, May 6th. This year it'll be at the Acme at SE 8th and Main.  The [[Outreach]] committee oversees this event.  The theme this year is:  
  
* Geek Prom 2005: Kissed by a Daemon (A Glamorous Geeky Gala)
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* '''Level Up! at Geek Prom 2006'''
  
Note: these were our initial notes (well, we edited them a few times, but...).  Our last couple of meetings' minutes were posted to the events list: [[http://lists.freegeek.org/pipermail/events/2005-March/000421.html here]].
 
  
 
== To Do ==
 
== To Do ==
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== Coordinators ==
 
== Coordinators ==
  
* Music/DJs: Co and Pariah - Katrina
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* Music/DJs
 
** Establish schedule
 
** Establish schedule
* Stage manager - MNR
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* Stage manager  
** MNR needs to figure out sound stuff with Oso/Katrina.  Will be here Saturday.
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* Games like limbo/musical chairs/Meet the Geek
* Games like limbo/musical chairs/Meet the Geek - MNR
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* Food/Drink  
* Food/Drink - Oso
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* Alcohol coordination
Get caterer to prep in exchange for FreekBox, pay for ingredients = $200
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* Raffle prize accrual - Jeanne/Jeff
* Alcohol coordination - Liane/Oso by 3/18
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* Outreach
* Fundraising - Shawn
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* Decorations
* Outreach - Oso
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* Volunteers
* Decorations - Miana? Jhasen? Laurel?
 
* Construction: we need to hang the truss - Oso
 
* Volunteers - Miana/Shawn/MNR
 
 
Ticket-takers/ID check (3 step), bartenders, setup, teardown, food watcher, photo booth assistant
 
Ticket-takers/ID check (3 step), bartenders, setup, teardown, food watcher, photo booth assistant
  
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Pose with your favorite gizmo/museum item!
 
Pose with your favorite gizmo/museum item!
 
* Raffle/Door prizes/Prizes for games
 
* Raffle/Door prizes/Prizes for games
* Ron says we could have a "No Free Hickies" Booth
 
 
* Dresses from Women's temple
 
* Dresses from Women's temple
 
** In store by 22nd
 
** In store by 22nd
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* This can be the spring PAWC social? Can there be a PAWC discount price for tickets?
 
* This can be the spring PAWC social? Can there be a PAWC discount price for tickets?
  
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== Timeline ==
Q: can we have some groovy sponsors?
 
  
A: yes, we can. The nice geeks at backspace (the downtown confluence of various geek culture backspace.bz) are excited about GEEK PROM and want to help somehow, of course they need to know how. They are very proud of their geekness and said they have wanted to help us out for sometime now.
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* March 20 Send out a feeler email for a media sponsor to the weekly rags
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* March 23 Choose theme
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* April 4 Final Band Lineup
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* April 4 First press release
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* April 6 or so Finalize plans with Acme
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* April 6 First draft poster done
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* April 6 Major raffle donors contacted (30-day head-start on big items)
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* April 14 Final poster/flier done raffle items mostly done
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* April 14 Second press release with finalized info
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* April 15 Copies of flier and poster made at FG
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* April 17 Shawn makes copies of flier if FG printers fail
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* April 18 begin to blanket the city with fliers/posters
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* April 21 Raffle items mostly collected
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* April 21 All final media in to media outlets
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* April 22 Outreach for volunteers: setup/decorations, door, photo booth, candy girls/boys, drivers?, cleanup
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* After: finalize photo booth, get trays for candy girls/boys, finalize decoration scheme, get video game set-up
  
I talked to both owners Kris and Eric last friday of Feb. while critical mass was getting ticked.
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== Press Releases ==
 
 
ps Clout is always wearing their shirt so he could might want to be invloved.
 
 
 
== Resources ==
 
  
 
* [[GEEK PROM PSA]] - current press release
 
* [[GEEK PROM PSA]] - current press release
  
 
[[Category:Events]]
 
[[Category:Events]]

Revision as of 11:53, 30 March 2006

GEEK PROM is a annual spring fundraiser with a high school prom theme. It is scheduled for Saturday, May 6th. This year it'll be at the Acme at SE 8th and Main. The Outreach committee oversees this event. The theme this year is:

  • Level Up! at Geek Prom 2006


To Do

  • Send Press Release(s) (Oso) Eliza? Miana?; this will be done by 3/11 - done
    • Oregonian
    • KATU, etc.
    • Kboo: Miana

Coordinators

  • Music/DJs
    • Establish schedule
  • Stage manager
  • Games like limbo/musical chairs/Meet the Geek
  • Food/Drink
  • Alcohol coordination
  • Raffle prize accrual - Jeanne/Jeff
  • Outreach
  • Decorations
  • Volunteers

Ticket-takers/ID check (3 step), bartenders, setup, teardown, food watcher, photo booth assistant

Fundraising Ideas

  • Tickets

Will earn ~$2500 for 250 tickets System: pre-pay $10, $12 at door; available at store and front desk and CR office

  • Photo Booth

Pose with your favorite gizmo/museum item!

  • Raffle/Door prizes/Prizes for games
  • Dresses from Women's temple
    • In store by 22nd
  • Alcohol Sales: 2 kegs plus wine = $250

Permit = $50 Will earn ~$1750

  • City Repair can help us and earn .5 of door and possibly .33 of drinks if they help find staff for the bar
  • This can be the spring PAWC social? Can there be a PAWC discount price for tickets?

Timeline

  • March 20 Send out a feeler email for a media sponsor to the weekly rags
  • March 23 Choose theme
  • April 4 Final Band Lineup
  • April 4 First press release
  • April 6 or so Finalize plans with Acme
  • April 6 First draft poster done
  • April 6 Major raffle donors contacted (30-day head-start on big items)
  • April 14 Final poster/flier done raffle items mostly done
  • April 14 Second press release with finalized info
  • April 15 Copies of flier and poster made at FG
  • April 17 Shawn makes copies of flier if FG printers fail
  • April 18 begin to blanket the city with fliers/posters
  • April 21 Raffle items mostly collected
  • April 21 All final media in to media outlets
  • April 22 Outreach for volunteers: setup/decorations, door, photo booth, candy girls/boys, drivers?, cleanup
  • After: finalize photo booth, get trays for candy girls/boys, finalize decoration scheme, get video game set-up

Press Releases