Difference between revisions of "GEEK PROM"

Revision as of 10:21, 3 April 2006

GEEK PROM is a annual spring fundraiser with a high school prom theme. It is scheduled for Saturday, May 6th. This year it'll be at the Acme at SE 8th and Main. The Outreach committee oversees this event. The theme this year is:

Level Up! at Geek Prom 2006

To Do

Send Press Release(s) (Oso) Eliza? Miana?; this will be done by 3/11 - done
- Oregonian
- KATU, etc.
- Kboo: Miana

Coordinators

Music/DJs
- Establish schedule
Stage manager
Games like limbo/musical chairs/Meet the Geek
Food/Drink
Alcohol coordination
Raffle prize accrual - Jeanne/Jeff
Outreach
Decorations
Volunteers

Ticket-takers/ID check (3 step), bartenders, setup, teardown, food watcher, photo booth assistant

Fundraising Ideas

Tickets

Will earn ~$2500 for 250 tickets System: pre-pay $10, $12 at door; available at store and front desk and CR office

Photo Booth

Pose with your favorite gizmo/museum item!

Raffle/Door prizes/Prizes for games
Dresses from Women's temple
- In store by 22nd
Alcohol Sales: 2 kegs plus wine = $250

Permit = $50 Will earn ~$1750

City Repair can help us and earn .5 of door and possibly .33 of drinks if they help find staff for the bar
This can be the spring PAWC social? Can there be a PAWC discount price for tickets?

Timeline

March 20 Send out a feeler email for a media sponsor to the weekly rags
March 23 Choose theme
April 4 Final Band Lineup
April 4 First press release
April 6 or so Finalize plans with Acme
April 6 First draft poster done -
- btw i am envisioning something like the original starwars image, but with formal attire, maybe a conan sword, monsters in tuxedos, hords of penguins --Revphil 10:21, 3 Apr 2006 (PDT)
April 6 Major raffle donors contacted (30-day head-start on big items)
April 14 Final poster/flier done raffle items mostly done
April 14 Second press release with finalized info
April 15 Copies of flier and poster made at FG
April 17 Shawn makes copies of flier if FG printers fail
April 18 begin to blanket the city with fliers/posters
April 21 Raffle items mostly collected
April 21 All final media in to media outlets
April 22 Outreach for volunteers: setup/decorations, door, photo booth, candy girls/boys, drivers?, cleanup
After: finalize photo booth, get trays for candy girls/boys, finalize decoration scheme, get video game set-up

Press Releases

GEEK PROM PSA - current press release

@@ Line 48: / Line 48: @@
 * April 4 First press release
 * April 6 or so Finalize plans with Acme
-* April 6 First draft poster done
+* April 6 First draft poster done -
+** btw i am envisioning something like the original starwars image, but with formal attire, maybe a conan sword, monsters in tuxedos, hords of penguins --[[User:Revphil|Revphil]] 10:21, 3 Apr 2006 (PDT)
 * April 6 Major raffle donors contacted (30-day head-start on big items)
 * April 14 Final poster/flier done raffle items mostly done