Difference between revisions of "GEEK PROM"

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(→‎Timeline: poster idea)
(cleaned up)
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== To Do ==
 
== To Do ==
 
* Send Press Release(s) (Oso) Eliza? Miana?; this will be done by 3/11 - done
 
** Oregonian
 
** KATU, etc.
 
** Kboo: Miana
 
  
 
== Coordinators ==
 
== Coordinators ==
  
 
* Music/DJs
 
* Music/DJs
** Establish schedule
 
 
* Stage manager  
 
* Stage manager  
 
* Games like limbo/musical chairs/Meet the Geek
 
* Games like limbo/musical chairs/Meet the Geek
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* Alcohol coordination
 
* Alcohol coordination
 
* Raffle prize accrual - Jeanne/Jeff
 
* Raffle prize accrual - Jeanne/Jeff
* Outreach
+
* Outreach/PR
 
* Decorations
 
* Decorations
 
* Volunteers
 
* Volunteers
Ticket-takers/ID check (3 step), bartenders, setup, teardown, food watcher, photo booth assistant
+
** Ticket-takers/ID check (3 step), bartenders, setup, teardown, food watcher, photo booth assistant, candy girls/boys
  
 
== Fundraising Ideas ==
 
== Fundraising Ideas ==
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* Tickets
 
* Tickets
 
Will earn ~$2500 for 250 tickets
 
Will earn ~$2500 for 250 tickets
System: pre-pay $10, $12 at door; available at store and front desk and CR office
+
Only sold at-the-door
 
* Photo Booth
 
* Photo Booth
 
Pose with your favorite gizmo/museum item!
 
Pose with your favorite gizmo/museum item!
* Raffle/Door prizes/Prizes for games
+
Set this up outside
* Dresses from Women's temple
+
* Candy boys/girls sell raffle tickets
** In store by 22nd
+
* Alcohol Sales:  
* Alcohol Sales: 2 kegs plus wine = $250
 
Permit = $50
 
 
Will earn ~$1750
 
Will earn ~$1750
* City Repair can help us and earn .5 of door and possibly .33 of drinks if they help find staff for the bar
 
* This can be the spring PAWC social? Can there be a PAWC discount price for tickets?
 
  
 
== Timeline ==
 
== Timeline ==

Revision as of 13:52, 4 April 2006

GEEK PROM is a annual spring fundraiser with a high school prom theme. It is scheduled for Saturday, May 6th. This year it'll be at the Acme at SE 8th and Main. The Outreach committee oversees this event. The theme this year is:

  • Level Up! at Geek Prom 2006


To Do

Coordinators

  • Music/DJs
  • Stage manager
  • Games like limbo/musical chairs/Meet the Geek
  • Food/Drink
  • Alcohol coordination
  • Raffle prize accrual - Jeanne/Jeff
  • Outreach/PR
  • Decorations
  • Volunteers
    • Ticket-takers/ID check (3 step), bartenders, setup, teardown, food watcher, photo booth assistant, candy girls/boys

Fundraising Ideas

  • Tickets

Will earn ~$2500 for 250 tickets Only sold at-the-door

  • Photo Booth

Pose with your favorite gizmo/museum item! Set this up outside

  • Candy boys/girls sell raffle tickets
  • Alcohol Sales:

Will earn ~$1750

Timeline

  • March 20 Send out a feeler email for a media sponsor to the weekly rags
  • March 23 Choose theme
  • April 4 Final Band Lineup
  • April 4 First press release
  • April 6 or so Finalize plans with Acme
  • April 6 First draft poster done -
    • btw i am envisioning something like the original starwars image, but with formal attire, maybe a conan sword, monsters in tuxedos, hords of penguins --Revphil 10:21, 3 Apr 2006 (PDT)
  • April 6 Major raffle donors contacted (30-day head-start on big items)
  • April 14 Final poster/flier done raffle items mostly done
  • April 14 Second press release with finalized info
  • April 15 Copies of flier and poster made at FG
  • April 17 Shawn makes copies of flier if FG printers fail
  • April 18 begin to blanket the city with fliers/posters
  • April 21 Raffle items mostly collected
  • April 21 All final media in to media outlets
  • April 22 Outreach for volunteers: setup/decorations, door, photo booth, candy girls/boys, drivers?, cleanup
  • After: finalize photo booth, get trays for candy girls/boys, finalize decoration scheme, get video game set-up

Press Releases