Difference between revisions of "Geek Fair Setup Schedule"

Revision as of 17:32, 30 July 2005

This page is for GEEK FAIR coordinators so they can help set up.

The old one's at Geek Fair 2005 Setup Schedule.

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 This page is for [[GEEK FAIR]] coordinators so they can help set up.
-==July 15 (day before)==
+The old one's at [[Geek Fair 2005 Setup Schedule]].
-===Pickups===
--9am
-One or two volunteers to go with Oso
-* Tents
--11am
-One or two volunteers to go with Oso
-* Tables & Barricades (SEUL)
-* Tables (St. Phillip Neary)
-* Popups (City Repair)
--4pm
-One or two volunteers need to pickup:
-* '''Safeway: SE 25th and Hawthorne''':
-* 8 bags of Ice
-* 2 full cases PBRs (so, about 50 cans of beer total)
-* ~150 10-12 ounce cups for water
-* 4 or 5 huge boxes of generic band-aids
-* 24 rolls of TP: cheap stuff!
-* '''Lippman's Party Supplies: 50 SE Yamhill'''
-* Raffle tickets
-===Outside Setup===
-pm
-One or two volunteers
-* Put out "No Parking" signs along entire block and parking lot entries
-===Indoor Setup===
--7pm
-* Move stuff out of the classroom, meeting room, staff lounge
-* Put up signage
-* Clean and stock bathrooms
-* Set up meeting room as bar
-* Set up lab as gaming place
-* Take terminals down in classroom (neatly!)
-* Haul in tables, tents, etc. when they come in
-* Take flourescents down in staff lounge
-* Take down and roll up rugs.  Put 'em in lounge
-* Make it pretty
-==July 16 (day-of)==
-===Setup===
-:30am
-* Pickup dunk tank
-am-1pm
-* Start filling dunk tank at 9am (takes 2-1/2 to 3 hrs!)
-* At 9:30, send 2-3 volunteers with Ken to pick up towers then put in place
-* Put up stage and backdrop
-* Put up tents
-* Put out tables and chairs
-* Set up T-pony
-* Set up sound
-* Move dumpster in parking lot
-* Volunteer hang-out area, including food
-* Set up water stations and super soakers
-* Sandwich signs at major streets
-* Booth org signs at appropriate tables
-===Silent Auction===
--1pm
-* Be sure we have all bid sheets and winner-tracking spreadsheet is complete
-* Be sure we have copies of certificates
-* Lay stuff out: prize next to or above bid sheet, with business cards/brochures closeby
-* You might want to tape bid sheets down
-* Put up signage
-===Kids' Area===
-noon-1pm
-* Lay out stuff
-* Put up sign
-* get ready for munchkins to come
-===Info Booth===
-noon-1pm
-What should be there:
-* Info booth binder with:
-** Booth list
-** Band list, including which stage they play on, who the sound engineer is for that stage, and who to check in with
-** Program
-** Copy of site plan
-* Raffle items, tickets, and sign
-* Big info booth sign
-* Water and cups
-===Smashtacular===
-noon-1
-* Collect implements of destruction
-* Put printers close
-* Get cashbox
-===Book Sale===
-noon-1
-* Lay out books
-* Get cash box
-* Signage: books $0.50-1.00
 [[Category:Events]]

Difference between revisions of "Geek Fair Setup Schedule"

Revision as of 17:32, 30 July 2005

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