Difference between revisions of "User:Shawn/Projectos"
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** How much time should they put in there: weekly and # of weeks | ** How much time should they put in there: weekly and # of weeks | ||
** What should they do | ** What should they do | ||
+ | ** How much of a priority is having each of your suggested interns to you? | ||
** Clarify type of person they're looking for | ** Clarify type of person they're looking for | ||
** Clarify what to expect from me and what they'll need to do | ** Clarify what to expect from me and what they'll need to do |
Revision as of 18:22, 23 January 2008
Internships
- Improve experience for volunteer interns
- Gain fewer but better quality interns
- Support staff more through entire process
- Update documentation
Timeline
- Put timeline into calendaring system (2 hours)
- Cull old interns: paper and online (.5 h)
- Create new filing system to share with Laurel (.5)
- Set up RT queue(1 h) DONE
- Talk with Laurel about division of labor (1 h) DONE
- Talk to departments with Laurel(5 h)
- Who's interning right now
- How many do you want
- How much time should they put in there: weekly and # of weeks
- What should they do
- How much of a priority is having each of your suggested interns to you?
- Clarify type of person they're looking for
- Clarify what to expect from me and what they'll need to do
- Check in with current interns with departments (4 h)
- Cull old interns: paper and online (.5 h)
- Refine/develop job descriptions for desired interns with supervisors (2 h)
- Update documentation (2-5 hours)
- Do outreach (see below)
Ongoing
- Remind staff to check in on interns
- Remind staff to complete required paperwork
- Check if staff have needs
- If there's room for new intern, ask if anyone wants one
- Cull job descriptions
- Develop and post new job descriptions
Media Kit
- Create physical and online media kit
Timeline
Physical Kit
- Outreach to graphic designers and non-profits about their media kits (10 hours)
- Create outline for physical media kit (.5 h)
- Create/edit copy for physical kit (4-5 h)
- Show to outreach committee, get suggestions on content and organization (2 h)
- Make changes as suggested by committee (2 h)
- Create graphical design for physical kit -- possibly work with graphic designer (3 h)
- Acquire potential supplies for kit (1.5 h)
- Create prototypes (1.5 h)
- Get input from outreach committee and check w/ graphic designers on design (2-3 h)
- Make changes as suggested (2-3 h)
- Document overview of contents and printing and updating instructions (2 h)
Online
Dependency: New website is closer/decided upon
- Possibly get input from non-profits about online kits
- Create outline for physical media kit
- Consult with Matteo about how to mesh kit with new website
- Create/edit copy for kit
- show to outreach, get suggestions on content and organization
- Make changes as suggested by committee
- Put kit up on new website
- Get input from outreach committee and a graphical designer on design
- Make changes as suggested, consult with Matteo to change backend if necessary
- Document overview of contents and updating instructions
Website Changeover
- Decide on new website CMS
- Test and customize new CMS
- Move content over
- Create new content
- Make live
Timeline
Dependencies: Matteo helps, technocrats approve and do whatever they need to do to make it happen
- Look over list of desired features with Matteo (1.5 h)
- Matteo makes changes necessary to back end (?)
- Make any changes (2 h)
- Test 'er out (2 h)
- Ask webbies/PR for new feature list and new pages desired (2 h)
- Review features and make complete new feature list (1.5 h)
- Matteo makes changes to back end (?)
- I make changes (2 h)
- Test 'er out (1 h)
- Get input from webbies/PR (3 h)
- Make necessary changes (2 h)
- Move content over (6 h)
- Technocrats do something magic to make it go live
Volunteer Outreach
- Acquire quality interns
- Acquire some adoption volunteers
Timeline
Dependency: New interns are desired and staff is ready for them
- Arrange and talk to Molly of Restore to get ideas on outreach methods (3 h)
- Talk to other non-profits, too? Ask friends where they'd go to look for volunteer opportunities (1 h)
- Create/update online profiles for: (3 h)
- Craigslist
- Volunteer here
- Idealist
- Volunteer match
- PSU
- PCC
- Reed
- Lewis & Clark
- Hands on Portland?
- Update wiki page for volunteer recruitment: specialized volunteers (1.5 h)
- Make a spreadsheet of good potential contacts (2.5 h)
- Create and use calendaring software to stay on top of postings (dude.)
Phones
Dependency: New office coordinator
- Organize documentation (on wiki - consult with someone) (2.5 h)
- Teach someone how to change greeting and administrate mboxen (2, 2-3 h sessions, then check in)
Other
- Create calendaring system (new project management software? google? paper?)
- Weekly: create/adjust timeline (1 h)