Difference between revisions of "User:Shawn/Projectos"
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==Website Changeover== | ==Website Changeover== | ||
* Decide on new website CMS | * Decide on new website CMS | ||
| Line 76: | Line 7: | ||
===Timeline=== | ===Timeline=== | ||
| − | |||
* Get input from everyone for general interests for website, includes scheduling and mtgs. (4 hrs) DONE | * Get input from everyone for general interests for website, includes scheduling and mtgs. (4 hrs) DONE | ||
* Get input from departments re: what they want relating to their areas on the website | * Get input from departments re: what they want relating to their areas on the website | ||
** Focus them on the audience: potential volunteers? donors? | ** Focus them on the audience: potential volunteers? donors? | ||
** Also ask departments to send in favorite/hated websites and why. Review sites at a meeting. | ** Also ask departments to send in favorite/hated websites and why. Review sites at a meeting. | ||
| − | * Develop colors/general site images/branding | + | * Develop colors/general site images/branding DONEish |
** Create/invite parties to half-hour discussion of branding DONE | ** Create/invite parties to half-hour discussion of branding DONE | ||
** Invite graphic designer to help DONE | ** Invite graphic designer to help DONE | ||
| − | * Get someone experienced in changing Wordpress backends (3+ hrs) | + | * Get someone experienced in changing Wordpress backends (3+ hrs) DONE |
| − | * Create skeleton of new site structure and get input (3 hours) | + | * Create skeleton of new site structure and get input (3 hours) DONE |
| − | * | + | * Schedule and meet with graphic designer (2 hours) IN PROG |
| − | + | * Port website content and new pages to wiki (3-4 hrs) IN PROG | |
| − | * | + | * Interview all committees (3.5 including indiv. talks) IN PROG |
| − | * | + | ** document input (1.5 hrs) IN PROG |
| − | * | + | * Assign pages to content updaters/writers (2 hrs) |
| − | * | + | * Update/write pages (5 hrs) |
| − | * | + | * Checkin with aaron (1 hr) |
| − | * | + | * Poke photo takers/take photos (2.5 hrs) |
| − | * | + | ** edit photos for web (2 hrs) |
| − | * | + | * Check in on volunteers regularly (3 hrs total) |
| − | * | + | * check design and update 2 or 3 times (1.5 hrs each time) |
| − | * | + | * Poke staff contributors (1 hr) |
| − | * | + | * Checkin with committees on content (2 hrs) |
| − | * | + | ** Additional content editing after this input (2 hrs) |
| − | * | + | * Checkin with aaron - ready for content? (2) |
| − | * | + | * Port stuff over to /blog (5 hrs) |
| − | * | + | * Test functionalities with PR/staff (4 hrs) |
| + | * Iron out wrinkles (4 hrs) | ||
* Technocrats do something magic to make it go live | * Technocrats do something magic to make it go live | ||
| + | * Document how to make changes for admins and volunteers (3 hrs) | ||
| − | == | + | ==Phones== |
| + | * Organize documentation (on wiki and in fgstaff- consult with someone) (2.5 h) IN PROG | ||
| + | * Teach someone how to change greeting and administrate mboxen (2, 2-3 h sessions, then check in) IN PROG | ||
| + | * Teach someone how to configure phone system IN PROG | ||
| + | |||
| + | ==Internships== | ||
| + | * Improve experience for volunteer interns | ||
| + | * Gain fewer but better quality interns | ||
| + | * Support staff more through entire process | ||
| + | * Update documentation | ||
| + | ===Ongoing=== | ||
| + | * Remind staff to check in on interns | ||
| + | * Remind staff to complete required paperwork | ||
| + | * Check if staff have needs | ||
| + | * If there's room for new intern, ask if anyone wants one | ||
| + | * Cull job descriptions | ||
| + | * Develop and post new job descriptions | ||
| + | ===Intern Outreach=== | ||
* Acquire quality interns | * Acquire quality interns | ||
| − | + | ====Timeline==== | |
| − | |||
| − | ===Timeline=== | ||
Dependency: New interns are desired and staff is ready for them DONE | Dependency: New interns are desired and staff is ready for them DONE | ||
* Arrange and talk to Molly of Restore to get ideas on outreach methods (2 h) DONE | * Arrange and talk to Molly of Restore to get ideas on outreach methods (2 h) DONE | ||
| Line 127: | Line 74: | ||
* Create and use calendaring software to stay on top of postings (dude.) Using wiki. | * Create and use calendaring software to stay on top of postings (dude.) Using wiki. | ||
| − | == | + | ==Media Kit== |
| − | Dependency: New | + | * Create physical and online media kit |
| − | * | + | ===Timeline=== |
| − | * | + | ====Online==== |
| + | Dependency: New website is closer/decided upon | ||
| + | * Possibly get input from non-profits about online kits | ||
| + | * Create outline for online media kit | ||
| + | * Consult with Matteo about how to mesh kit with new website | ||
| + | * Create/edit copy for kit | ||
| + | * show to outreach, get suggestions on content and organization | ||
| + | * Make changes as suggested by committee | ||
| + | * Put kit up on new website | ||
| + | * Get input from outreach committee and a graphical designer on design | ||
| + | * Make changes as suggested, consult with Matteo to change backend if necessary | ||
| + | * Document overview of contents and updating instructions | ||
==Other== | ==Other== | ||
* Create calendaring system (new project management software? google? paper?) DONE | * Create calendaring system (new project management software? google? paper?) DONE | ||
* Weekly: create/adjust timeline (1 h) | * Weekly: create/adjust timeline (1 h) | ||
Latest revision as of 21:40, 29 April 2008
Website Changeover
- Decide on new website CMS
- Test and customize new CMS with input from departments
- Move content that we're keeping over
- Create and enter new content
- Make live
Timeline
- Get input from everyone for general interests for website, includes scheduling and mtgs. (4 hrs) DONE
- Get input from departments re: what they want relating to their areas on the website
- Focus them on the audience: potential volunteers? donors?
- Also ask departments to send in favorite/hated websites and why. Review sites at a meeting.
- Develop colors/general site images/branding DONEish
- Create/invite parties to half-hour discussion of branding DONE
- Invite graphic designer to help DONE
- Get someone experienced in changing Wordpress backends (3+ hrs) DONE
- Create skeleton of new site structure and get input (3 hours) DONE
- Schedule and meet with graphic designer (2 hours) IN PROG
- Port website content and new pages to wiki (3-4 hrs) IN PROG
- Interview all committees (3.5 including indiv. talks) IN PROG
- document input (1.5 hrs) IN PROG
- Assign pages to content updaters/writers (2 hrs)
- Update/write pages (5 hrs)
- Checkin with aaron (1 hr)
- Poke photo takers/take photos (2.5 hrs)
- edit photos for web (2 hrs)
- Check in on volunteers regularly (3 hrs total)
- check design and update 2 or 3 times (1.5 hrs each time)
- Poke staff contributors (1 hr)
- Checkin with committees on content (2 hrs)
- Additional content editing after this input (2 hrs)
- Checkin with aaron - ready for content? (2)
- Port stuff over to /blog (5 hrs)
- Test functionalities with PR/staff (4 hrs)
- Iron out wrinkles (4 hrs)
- Technocrats do something magic to make it go live
- Document how to make changes for admins and volunteers (3 hrs)
Phones
- Organize documentation (on wiki and in fgstaff- consult with someone) (2.5 h) IN PROG
- Teach someone how to change greeting and administrate mboxen (2, 2-3 h sessions, then check in) IN PROG
- Teach someone how to configure phone system IN PROG
Internships
- Improve experience for volunteer interns
- Gain fewer but better quality interns
- Support staff more through entire process
- Update documentation
Ongoing
- Remind staff to check in on interns
- Remind staff to complete required paperwork
- Check if staff have needs
- If there's room for new intern, ask if anyone wants one
- Cull job descriptions
- Develop and post new job descriptions
Intern Outreach
- Acquire quality interns
Timeline
Dependency: New interns are desired and staff is ready for them DONE
- Arrange and talk to Molly of Restore to get ideas on outreach methods (2 h) DONE
- Talk to other non-profits, too? Ask friends where they'd go to look for volunteer opportunities (1 h) IN PROG
- Create/update online profiles for: (3 h) Always IN PROG
- Craigslist
- Volunteer here
- Idealist
- Volunteer match
- PSU
- PCC
- Reed
- Lewis & Clark
- Hands on Portland?
- Update wiki page for volunteer recruitment: specialized volunteers ONGOING
- Make a spreadsheet of good potential contacts (2.5 h) NEXT
- Create and use calendaring software to stay on top of postings (dude.) Using wiki.
Media Kit
- Create physical and online media kit
Timeline
Online
Dependency: New website is closer/decided upon
- Possibly get input from non-profits about online kits
- Create outline for online media kit
- Consult with Matteo about how to mesh kit with new website
- Create/edit copy for kit
- show to outreach, get suggestions on content and organization
- Make changes as suggested by committee
- Put kit up on new website
- Get input from outreach committee and a graphical designer on design
- Make changes as suggested, consult with Matteo to change backend if necessary
- Document overview of contents and updating instructions
Other
- Create calendaring system (new project management software? google? paper?) DONE
- Weekly: create/adjust timeline (1 h)