Difference between revisions of "Geek Fair Setup Schedule"
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This page is for [[GEEK FAIR]] coordinators so they can help set up. | This page is for [[GEEK FAIR]] coordinators so they can help set up. | ||
| − | ==July | + | ==July 20 (day before)== |
===Pickups=== | ===Pickups=== | ||
| − | + | Morning | |
| − | + | * New seasons - ali | |
| − | * | + | * Cash and Carry - ali and ebeth |
| − | + | * SEUL: barricades - ali | |
| − | + | * Full Sail keg -ebeth | |
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| − | * | ||
| − | |||
| − | |||
| − | |||
| − | |||
| − | |||
| − | * | ||
| − | |||
| − | |||
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| − | * | ||
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===Outside Setup=== | ===Outside Setup=== | ||
| Line 28: | Line 14: | ||
One or two volunteers | One or two volunteers | ||
* Put out "No Parking" signs along entire block and parking lot entries | * Put out "No Parking" signs along entire block and parking lot entries | ||
| + | |||
| + | * Dunk tank | ||
===Indoor Setup=== | ===Indoor Setup=== | ||
| Line 35: | Line 23: | ||
* Clean and stock bathrooms | * Clean and stock bathrooms | ||
* Set up meeting room as bar | * Set up meeting room as bar | ||
| − | * Set up | + | * Set up classroom as gaming place |
* Take terminals down in classroom (neatly!) | * Take terminals down in classroom (neatly!) | ||
* Haul in tables, tents, etc. when they come in | * Haul in tables, tents, etc. when they come in | ||
| − | * | + | * Shake out rugs |
| − | |||
* Make it pretty | * Make it pretty | ||
| Line 49: | Line 36: | ||
9am-1pm | 9am-1pm | ||
* Start filling dunk tank at 9am (takes 2-1/2 to 3 hrs!) | * Start filling dunk tank at 9am (takes 2-1/2 to 3 hrs!) | ||
| − | |||
* Put up stage and backdrop | * Put up stage and backdrop | ||
* Put up tents | * Put up tents | ||
* Put out tables and chairs | * Put out tables and chairs | ||
| − | |||
* Set up sound | * Set up sound | ||
| − | |||
| − | |||
* Set up water stations and super soakers | * Set up water stations and super soakers | ||
* Sandwich signs at major streets | * Sandwich signs at major streets | ||
| Line 64: | Line 47: | ||
11-1pm | 11-1pm | ||
* Be sure we have all bid sheets and winner-tracking spreadsheet is complete | * Be sure we have all bid sheets and winner-tracking spreadsheet is complete | ||
| − | |||
* Lay stuff out: prize next to or above bid sheet, with business cards/brochures closeby | * Lay stuff out: prize next to or above bid sheet, with business cards/brochures closeby | ||
* You might want to tape bid sheets down | * You might want to tape bid sheets down | ||
| Line 92: | Line 74: | ||
* Put printers close | * Put printers close | ||
* Get cashbox | * Get cashbox | ||
| + | * Set up sound | ||
| − | === | + | ===Volunteer Appreciation Awards=== |
| − | + | 1:40-2pm | |
| − | + | * Jeff will congratulate volunteers and distribute awards | |
| − | |||
| − | * | ||
| − | [[Category: | + | [[Category:Geek Fair]] |
Latest revision as of 17:05, 11 July 2008
This page is for GEEK FAIR coordinators so they can help set up.
July 20 (day before)
Pickups
Morning
- New seasons - ali
- Cash and Carry - ali and ebeth
- SEUL: barricades - ali
- Full Sail keg -ebeth
Outside Setup
7pm One or two volunteers
- Put out "No Parking" signs along entire block and parking lot entries
- Dunk tank
Indoor Setup
3-7pm
- Move stuff out of the classroom, meeting room, staff lounge
- Put up signage
- Clean and stock bathrooms
- Set up meeting room as bar
- Set up classroom as gaming place
- Take terminals down in classroom (neatly!)
- Haul in tables, tents, etc. when they come in
- Shake out rugs
- Make it pretty
July 16 (day-of)
Setup
8:30am
- Pickup dunk tank
9am-1pm
- Start filling dunk tank at 9am (takes 2-1/2 to 3 hrs!)
- Put up stage and backdrop
- Put up tents
- Put out tables and chairs
- Set up sound
- Set up water stations and super soakers
- Sandwich signs at major streets
- Booth org signs at appropriate tables
Silent Auction
11-1pm
- Be sure we have all bid sheets and winner-tracking spreadsheet is complete
- Lay stuff out: prize next to or above bid sheet, with business cards/brochures closeby
- You might want to tape bid sheets down
- Put up signage
Kids' Area
noon-1pm
- Lay out stuff
- Put up sign
- get ready for munchkins to come
Info Booth
noon-1pm What should be there:
- Info booth binder with:
- Booth list
- Band list, including which stage they play on, who the sound engineer is for that stage, and who to check in with
- Program
- Copy of site plan
- Raffle items, tickets, and sign
- Big info booth sign
- Water and cups
Smashtacular
noon-1
- Collect implements of destruction
- Put printers close
- Get cashbox
- Set up sound
Volunteer Appreciation Awards
1:40-2pm
- Jeff will congratulate volunteers and distribute awards