Difference between revisions of "Volunteer Appreciation BBQ 2009"
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| Line 1: | Line 1: | ||
Date: Saturday, July 25th, 2009 | Date: Saturday, July 25th, 2009 | ||
| − | Time: 3 to 8 PM | + | Time: 3 or 4 to 8 PM |
| + | Free Geek open 11 AM - 3 PM | ||
| + | BBQ starts at 4pm, until 8pm, or when | ||
| + | ever movie is done | ||
| + | |||
| + | == Your Planning Team == | ||
| + | * Michael | ||
| + | * Evanopen 11-3pm, BBQ starts at 4pm, until 8pm, or when | ||
| + | ever movie is done | ||
| + | * MK | ||
| + | * Liane | ||
| + | |||
| + | == Offered to help closer to event == | ||
| + | Delegate tasks closer to event to: | ||
| + | * Laurel 1.0 (already doing face painting) | ||
| + | * Laurel 2.0 | ||
| + | |||
== Stage Schedule == | == Stage Schedule == | ||
| − | * 1:30 - 2 PM Bad Apple sets up | + | * 1:30 - 2:30 PM Bad Apple sets up |
| − | * 2-3 PM Bad Apple starts to play to | + | * 2:30 -3 PM Bad Apple starts to play to draw out volunteers |
* 3-5 PM Bad Apple set | * 3-5 PM Bad Apple set | ||
* 5-6 PM | * 5-6 PM | ||
| − | # Pagan Jug Band sets up | + | # Bad Apple tears down, Pagan Jug Band sets up |
# announce Volunteer milestones - discuss further | # announce Volunteer milestones - discuss further | ||
# MC announces raffle winners | # MC announces raffle winners | ||
| Line 17: | Line 33: | ||
* burgers - veggie & meat | * burgers - veggie & meat | ||
* hot dogs - veggie & meat | * hot dogs - veggie & meat | ||
| + | * burger buns | ||
| + | * hot dog buns | ||
| + | * condiments | ||
* beer | * beer | ||
* non-alcoholic beverages | * non-alcoholic beverages | ||
* coleslaw | * coleslaw | ||
| − | * chips | + | * corn chips |
| + | * salsa | ||
* homemade potato salad | * homemade potato salad | ||
* homemade brownies | * homemade brownies | ||
| Line 27: | Line 47: | ||
== Game Plan == | == Game Plan == | ||
* post schedule of events so Volunteers know what to expect | * post schedule of events so Volunteers know what to expect | ||
| − | * begin cooking at 1:30 PM | + | * begin cooking at 1:30 or 2 PM |
| − | * | + | * have snacks on all tables to appease the masses |
* food & BBQ run behind table | * food & BBQ run behind table | ||
* ready food put on table in stages for all to get a chance at some | * ready food put on table in stages for all to get a chance at some | ||
| Line 34: | Line 54: | ||
== Activities == | == Activities == | ||
| − | * face painting | + | * face painting: Laurel 1.0 |
* raffle with kick-ass A/V prizes from Dirk | * raffle with kick-ass A/V prizes from Dirk | ||
* brownie contest & prizes | * brownie contest & prizes | ||
Revision as of 18:05, 5 June 2009
Date: Saturday, July 25th, 2009 Time: 3 or 4 to 8 PM Free Geek open 11 AM - 3 PM BBQ starts at 4pm, until 8pm, or when ever movie is done
Your Planning Team
- Michael
- Evanopen 11-3pm, BBQ starts at 4pm, until 8pm, or when
ever movie is done
- MK
- Liane
Offered to help closer to event
Delegate tasks closer to event to:
- Laurel 1.0 (already doing face painting)
- Laurel 2.0
Stage Schedule
- 1:30 - 2:30 PM Bad Apple sets up
- 2:30 -3 PM Bad Apple starts to play to draw out volunteers
- 3-5 PM Bad Apple set
- 5-6 PM
- Bad Apple tears down, Pagan Jug Band sets up
- announce Volunteer milestones - discuss further
- MC announces raffle winners
- "Vanna" presents prizes
- MC announces brownie contest winners
- "Vanna" presents prizes
- 6-8 PM Pagan Jug Band set
Menu
- burgers - veggie & meat
- hot dogs - veggie & meat
- burger buns
- hot dog buns
- condiments
- beer
- non-alcoholic beverages
- coleslaw
- corn chips
- salsa
- homemade potato salad
- homemade brownies
- utensils: forks, plates, napkins, cups, knives, spoons
Game Plan
- post schedule of events so Volunteers know what to expect
- begin cooking at 1:30 or 2 PM
- have snacks on all tables to appease the masses
- food & BBQ run behind table
- ready food put on table in stages for all to get a chance at some
- staff/volunteers manning table & food prep area & bar (aka keg) at all times
Activities
- face painting: Laurel 1.0
- raffle with kick-ass A/V prizes from Dirk
- brownie contest & prizes
- select judges & bring them onstage with MC
- back-up plan: all ages movie projected onto wall if bands end early or other unforeseen issue
food, beverages, live music, face painting, raffle & more!
History and other resources
- Notes from our 2008 BBQ .