Difference between revisions of "Reimbursement for mileage"
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* make sure that the business is approved by a staff member | * make sure that the business is approved by a staff member | ||
* keep track of your mileage | * keep track of your mileage | ||
| − | * have someone at the [[Front Desk]] | + | * have someone at the Donation Desk fill out a [[Dead trees#Bookkeeping slips (for Front Desk and Thrift Store)|reimbursement slip]] for you |
* remember to record the date, the number of miles, the purpose of the trip, who drove. | * remember to record the date, the number of miles, the purpose of the trip, who drove. | ||
| − | The | + | The [http://www.irs.gov/taxpros/article/0,,id=156624,00.html IRS approved rate] as of July 1, 2011 is $0.555 (55.5 cents) per mile for '''staff''' doing Free Geek business. For '''volunteers''' it is $0.140 (14 cents) per mile. |
| − | Note: You can't get reimbursed for both gas and mileage. Getting reimbursed for mileage includes the cost of gas and wear and tear on your car. It's OK to get reimbursed for just the gas if that's what you prefer. | + | Note: You can't get reimbursed for both gas and mileage. Getting reimbursed for mileage includes the cost of gas and wear and tear on your car. It's OK to get reimbursed for just the gas if that's what you prefer (but get a receipt from the gas station). |
Example: | Example: | ||
| − | Mileage for Jeff 4/5/ | + | Mileage for staff member Jeff 4/5/2010 (donation pickup) |
| − | 25 miles @ $0. | + | 25 miles @ $0.50 = $12.50 |
Important: | Important: | ||
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[[Category: Accounting]] | [[Category: Accounting]] | ||
| − | [[Category: | + | [[Category: Donation Desk]] |
Latest revision as of 15:02, 15 June 2012
If a volunteer or staff member uses their vehicle for Free Geek business, they can get reimbursed for mileage. To do this:
- make sure that the business is approved by a staff member
- keep track of your mileage
- have someone at the Donation Desk fill out a reimbursement slip for you
- remember to record the date, the number of miles, the purpose of the trip, who drove.
The IRS approved rate as of July 1, 2011 is $0.555 (55.5 cents) per mile for staff doing Free Geek business. For volunteers it is $0.140 (14 cents) per mile.
Note: You can't get reimbursed for both gas and mileage. Getting reimbursed for mileage includes the cost of gas and wear and tear on your car. It's OK to get reimbursed for just the gas if that's what you prefer (but get a receipt from the gas station).
Example:
Mileage for staff member Jeff 4/5/2010 (donation pickup) 25 miles @ $0.50 = $12.50
Important: Do not make a note such as $10 for mileage. Instead write in the mileage as in the example above.