Reimbursement for mileage

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If a volunteer or staff member uses their vehicle for Free Geek business, they can get reimbursed for mileage. To do this:

  • make sure that the business is approved by a staff member
  • keep track of your mileage
  • have someone at the Donation Desk fill out a reimbursement slip for you
  • remember to record the date, the number of miles, the purpose of the trip, who drove.

The IRS approved rate as of July 1, 2011 is $0.555 (55.5 cents) per mile for staff doing Free Geek business. For volunteers it is $0.140 (14 cents) per mile.

Note: You can't get reimbursed for both gas and mileage. Getting reimbursed for mileage includes the cost of gas and wear and tear on your car. It's OK to get reimbursed for just the gas if that's what you prefer (but get a receipt from the gas station).


Mileage for staff member Jeff 4/5/2010 (donation pickup)
25 miles @ $0.50 = $12.50

Important: Do not make a note such as $10 for mileage. Instead write in the mileage as in the example above.