Difference between revisions of "Geek Fair Setup Schedule"
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This page is for [[GEEK FAIR]] coordinators so they can help set up. | This page is for [[GEEK FAIR]] coordinators so they can help set up. | ||
| − | + | ==July 20 (day before)== | |
| + | ===Pickups=== | ||
| + | Morning | ||
| + | * New seasons - ali | ||
| + | * Cash and Carry - ali and ebeth | ||
| + | * SEUL: barricades - ali | ||
| + | * Full Sail keg -ebeth | ||
| + | |||
| + | ===Outside Setup=== | ||
| + | 7pm | ||
| + | One or two volunteers | ||
| + | * Put out "No Parking" signs along entire block and parking lot entries | ||
| + | |||
| + | * Dunk tank | ||
| + | |||
| + | ===Indoor Setup=== | ||
| + | 3-7pm | ||
| + | * Move stuff out of the classroom, meeting room, staff lounge | ||
| + | * Put up signage | ||
| + | * Clean and stock bathrooms | ||
| + | * Set up meeting room as bar | ||
| + | * Set up classroom as gaming place | ||
| + | * Take terminals down in classroom (neatly!) | ||
| + | * Haul in tables, tents, etc. when they come in | ||
| + | * Shake out rugs | ||
| + | * Make it pretty | ||
| + | |||
| + | ==July 16 (day-of)== | ||
| + | ===Setup=== | ||
| + | 8:30am | ||
| + | * Pickup dunk tank | ||
| + | |||
| + | 9am-1pm | ||
| + | * Start filling dunk tank at 9am (takes 2-1/2 to 3 hrs!) | ||
| + | * Put up stage and backdrop | ||
| + | * Put up tents | ||
| + | * Put out tables and chairs | ||
| + | * Set up sound | ||
| + | * Set up water stations and super soakers | ||
| + | * Sandwich signs at major streets | ||
| + | * Booth org signs at appropriate tables | ||
| + | |||
| + | ===Silent Auction=== | ||
| + | 11-1pm | ||
| + | * Be sure we have all bid sheets and winner-tracking spreadsheet is complete | ||
| + | * Lay stuff out: prize next to or above bid sheet, with business cards/brochures closeby | ||
| + | * You might want to tape bid sheets down | ||
| + | * Put up signage | ||
| + | |||
| + | ===Kids' Area=== | ||
| + | noon-1pm | ||
| + | * Lay out stuff | ||
| + | * Put up sign | ||
| + | * get ready for munchkins to come | ||
| + | |||
| + | ===Info Booth=== | ||
| + | noon-1pm | ||
| + | What should be there: | ||
| + | * Info booth binder with: | ||
| + | ** Booth list | ||
| + | ** Band list, including which stage they play on, who the sound engineer is for that stage, and who to check in with | ||
| + | ** Program | ||
| + | ** Copy of site plan | ||
| + | * Raffle items, tickets, and sign | ||
| + | * Big info booth sign | ||
| + | * Water and cups | ||
| + | |||
| + | ===Smashtacular=== | ||
| + | noon-1 | ||
| + | * Collect implements of destruction | ||
| + | * Put printers close | ||
| + | * Get cashbox | ||
| + | * Set up sound | ||
| + | |||
| + | ===Volunteer Appreciation Awards=== | ||
| + | 1:40-2pm | ||
| + | * Jeff will congratulate volunteers and distribute awards | ||
| − | [[Category: | + | [[Category:Geek Fair]] |
Latest revision as of 16:05, 11 July 2008
This page is for GEEK FAIR coordinators so they can help set up.
July 20 (day before)
Pickups
Morning
- New seasons - ali
- Cash and Carry - ali and ebeth
- SEUL: barricades - ali
- Full Sail keg -ebeth
Outside Setup
7pm One or two volunteers
- Put out "No Parking" signs along entire block and parking lot entries
- Dunk tank
Indoor Setup
3-7pm
- Move stuff out of the classroom, meeting room, staff lounge
- Put up signage
- Clean and stock bathrooms
- Set up meeting room as bar
- Set up classroom as gaming place
- Take terminals down in classroom (neatly!)
- Haul in tables, tents, etc. when they come in
- Shake out rugs
- Make it pretty
July 16 (day-of)
Setup
8:30am
- Pickup dunk tank
9am-1pm
- Start filling dunk tank at 9am (takes 2-1/2 to 3 hrs!)
- Put up stage and backdrop
- Put up tents
- Put out tables and chairs
- Set up sound
- Set up water stations and super soakers
- Sandwich signs at major streets
- Booth org signs at appropriate tables
Silent Auction
11-1pm
- Be sure we have all bid sheets and winner-tracking spreadsheet is complete
- Lay stuff out: prize next to or above bid sheet, with business cards/brochures closeby
- You might want to tape bid sheets down
- Put up signage
Kids' Area
noon-1pm
- Lay out stuff
- Put up sign
- get ready for munchkins to come
Info Booth
noon-1pm What should be there:
- Info booth binder with:
- Booth list
- Band list, including which stage they play on, who the sound engineer is for that stage, and who to check in with
- Program
- Copy of site plan
- Raffle items, tickets, and sign
- Big info booth sign
- Water and cups
Smashtacular
noon-1
- Collect implements of destruction
- Put printers close
- Get cashbox
- Set up sound
Volunteer Appreciation Awards
1:40-2pm
- Jeff will congratulate volunteers and distribute awards