Difference between revisions of "Closing"

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If you're a keyholder for a group that uses Free Geek for meetings, please see the section at the bottom of this page entitled "Closing for Meetings".
  
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FREE GEEK Closing HOWTO
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==Standard staff closing considerations/tasks==
  
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How to close up at Free Geek
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Tasks:
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Quick Guide:
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*Collect tills (donor desk and store) and lost and found items and store securely in Escape Hatch
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*Remove open food from kitchen, fill and run dishwasher (if not previously handled by volunteers/staff)
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*Turn off all monitors (except servers)
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*Ensure no one is hiding in bathrooms
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*Keep an eye out for loose hard drives (esp. laptops) and dishes (esp. w/ food) in random places
  
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    * Warn volunteers to leave 15 minutes before closing.
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Door locks to check:
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    * Lock all external doors (leave the front door for last).
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*All external doors (Warehouse x3, Receiving, Donor Desk, Store, bike room)
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    * Switch off all lights.
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*Internal doors: Mezzanine, servers x2, store x2, laptops x3, warehouse, tech support
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    * Switch off all monitors.
 
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    * Power down all terminals.
 
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    * Turn off the heat.
 
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    * Ask core volunteers with key acess to handle closing for areas they may inhabit after hours.
 
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    * Make sure volunteers (without keys) leave when we close.
 
  
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Detailed Instructions
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Lights to turn/leave on (all others go off):
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*Light by volunteer desk (on the wall), light in Macland, lights in the cage
  
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Fifteen minutes before shutdown:
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Miscellaneous items to check:
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*Volunteer chairs should be off sidewalk
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*Bring in smokers' oasis
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*Hard drives in Laptops & Macland
  
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    * Go through each room and announce that we'll be closing in fifteen minutes.
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==Closing for Meetings:==
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    * Tell each volunteer to come to a good stopping point, and to get their hours recorded at the front desk.
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# When your members arrive, make sure they know where the restrooms and kitchen are. Ask them only to use those areas and the meeting room.
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    * Selectively turn out lights to show that we are, in fact, about to close.
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# When you're ready to leave, make sure everyone else is out of the building before.
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    * Check any door that is supposed to be locked all the time. Make sure that they are locked.
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# '''If Free Geek staff or cleaning crew are still in the building, let them know that you're leaving and skip the steps below'''.
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    * Turn off all computers not in use.
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# Turn off lights & fans in restrooms.
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    * For double doors, latch the door that doesn't have a lock on it.
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# Turn off lights in Library / Internet room (just outside kitchen).
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# Make sure external door near alarm pad is closed.
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At shutdown:
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# Arm the alarm by puching in your code. You now have 30 secs to make sure the door is closed behind you (plenty of time).
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# Turn off the lights in hall on your way out (left side of hall).
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    * Bring a flashlight and your keys.
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# Exit the door and make sure it latches behind you.
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    * Go through each room and tell stragglers to leave.
 
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    * Turn out lights.
 
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    * Check every door, including the ones you just checked.
 
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    * Turn off all computers not in use.
 
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    * Lock all doors.
 
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Here's a good order to proceed through the building:
 
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  1. Receiving. Latch and lock the external double doors.
 
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  2. Look down the hall towards system evaluation.
 
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  3. Switch off the lights (by the door into Reception).
 
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  4. Proceed through Receiving, turning off computers.
 
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  5. Proceed through Basic Testing, turning off computers.
 
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  6. In Advanced Testing:
 
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          * Check to see if Hard Drive tests are underway. (Check both pairs of hard drive testers, switching between A and B on each while looking at the monitor.)
 
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          * If not, turn off the computers.
 
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          * If Hard Drive tests are underway, leave the computers on, but turn off the monitors.
 
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          * Turn off the lights (south wall and east wall).
 
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  7. Proceed to Card and Motherboard Sorting room. Turn off lights there and in the adjacent bathroom.
 
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  8. Proceed into the warehouse and look down each aisle.
 
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  9. Go to the northeast door. Open it and check the external door. Then check the internal door. Both should be locked and shut.
 
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  10. Proceed to the Recycling area. Check the door and the rollup door. Both should be locked.
 
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  11. Proceed to the Black Hole. The door should be locked.
 
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  12. Switch off all warehouse lights at the electrical panel on the north wall (near northwest corner).
 
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  13. Proceed back to the Advanced Testing area, lcoking the warehouse door behind you.
 
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  14. Check the build office doors. Both should be locked.
 
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  15. Switch off the lights in the Big Shelves area.
 
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  16. Close and latch door to the Printer Area (the Mezzanine).
 
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  17. Switch off the lights in System Evaluation (electrical panel at the end of System Evaluation).
 
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  18. Proceed into the Build area:
 
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          * Turn off computer terminals and printer. (Check for written instructions for exceptions before doing this.)
 
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          * Turn off switch on west side of South wall
 
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          * Unplug speaker power supplies/bricks.
 
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  19. Exit Build into the Lab, turning off Build lights (to the left of the door as you exit).
 
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  20. Turn off computers and Printers in the Lab.
 
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  21. Exit the Lab and cross the Big Classroom. Go ahead and to the right.
 
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  22. Switch off lights in both bathrooms.
 
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  23. Check the rollup door next to the stairway.
 
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  24. Proceed through the Kitchen. Make sure nothing is burning in the toaster oven.
 
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  25. Proceed into the Conference Room. Switch off the lights in the Conference Room (and this kills the lights in the kitchen as well.
 
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  26. Pass Collaborative Technologies. Check the door.
 
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  27. Check the external door and look into the Internet Cafe.
 
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  28. Switch off lights for Collaborative Technologies (near the door).
 
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  29. Go into the Store and check the external doors. They should be locked and latched.
 
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  30. Lock the door from the Store into the Classroom / Internet Cafe / Collaborative Technologies area.
 
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  31. Proceed back into the Big Classroom. Switch off the lights (east wall).
 
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  32. Proceed back into the Lab. Cross and turn right down the hallway.
 
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  33. Switch off lights in kitchen and bathroom.
 
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  34. Switch off lights into the Lab (left hand side of wall in hallway).
 
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  35. Lock office doors?
 
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  36. Check cabinet inside office (where money goes). It should be locked and money should be put away.
 
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  37. Proceed to the Reception area. Turn off data entry terminal. Leave front desk computer on. Turn off its monitor. Turn off printer.
 
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  38. Put away flashlight and checklist.
 
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  39. Turn off lights to Reception and offices (next to front door.
 
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  40. Latch and lock front door.
 
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Up one level
 

Latest revision as of 15:40, 8 October 2013

If you're a keyholder for a group that uses Free Geek for meetings, please see the section at the bottom of this page entitled "Closing for Meetings".

Standard staff closing considerations/tasks

Tasks:

  • Collect tills (donor desk and store) and lost and found items and store securely in Escape Hatch
  • Remove open food from kitchen, fill and run dishwasher (if not previously handled by volunteers/staff)
  • Turn off all monitors (except servers)
  • Ensure no one is hiding in bathrooms
  • Keep an eye out for loose hard drives (esp. laptops) and dishes (esp. w/ food) in random places

Door locks to check:

  • All external doors (Warehouse x3, Receiving, Donor Desk, Store, bike room)
  • Internal doors: Mezzanine, servers x2, store x2, laptops x3, warehouse, tech support

Lights to turn/leave on (all others go off):

  • Light by volunteer desk (on the wall), light in Macland, lights in the cage

Miscellaneous items to check:

  • Volunteer chairs should be off sidewalk
  • Bring in smokers' oasis
  • Hard drives in Laptops & Macland

Closing for Meetings:

  1. When your members arrive, make sure they know where the restrooms and kitchen are. Ask them only to use those areas and the meeting room.
  2. When you're ready to leave, make sure everyone else is out of the building before.
  3. If Free Geek staff or cleaning crew are still in the building, let them know that you're leaving and skip the steps below.
  4. Turn off lights & fans in restrooms.
  5. Turn off lights in Library / Internet room (just outside kitchen).
  6. Make sure external door near alarm pad is closed.
  7. Arm the alarm by puching in your code. You now have 30 secs to make sure the door is closed behind you (plenty of time).
  8. Turn off the lights in hall on your way out (left side of hall).
  9. Exit the door and make sure it latches behind you.
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