Difference between revisions of "Beancounting (simple version)"

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(still in progress)
 
 
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Beancounting should be done in the escape hatch where the safe and bookkeeping supplies live.
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''Work in progress.  Please submit comments on the talk page or to Michael Westwind in person''
  
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You will need access to a computer, either a laptop or the desktop machine.
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[[Beancounting]] should be done in the escape hatch
  
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create a new income report for the day.  It only needs to be printed if it differs from both of the provided reports.
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;You will need a computer
  
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For each dirty till:
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;Create a new till worksheet
  
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Start a new till worksheet (you only need to print it if it differs from the one provided by the closers)
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;As you go through the till you will need to verify:
  
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First, look for obvious problems (worksheet not signed, improper itemization, etc.)
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*all the money is counted correctly?
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*the checks can be deposited - stamped? correct year? digits and text match? signed?
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*the till was counted in the morning (end of shift form initialed) and the correct amount put on the till worksheet??
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*Till worksheet initialed?
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*Income report is current?
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*Correct numbers transferred from income report?
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*Calculated parts of the till worksheet match yours?
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*Credit card amounts match?
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*All non-db ins and outs are correctly entered? (especially IOU repayments)
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*If any numeric part of the till worksheet is wrong, then it is noted and you have printed your copy of the till worksheet (initialed)
  
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Count all the money and checks, verifying that the amounts are the same as on the till worksheet provided by the closers
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;Packet contents:
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:Income report
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::Front Desk packet (stapled)
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:::your corrected till worksheet (if necessary)
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:::original till worksheet
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:::end of shift form
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:::staple small receipts and forms to this part
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:::any reimbursement forms
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::Thrift Store packet (stapled)
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(same things as front desk packet in same order)
  
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Make sure all special cash ins and outs are recorded and properly itemized.
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;Creating new tills
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*Use amounts on Mary Kate's cheat sheets
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*If you need more of some denomination (usually tens) check existing deposits before using from "Bills for change" (always swap to maintain deposit total or bills for change total)
  
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enter the starting amount for the till, verifying against the end of shift form, also verifying that the form was initialed at the start of the day.
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;Creating deposit:
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*Can you replenish bills for change?
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*Use "Deposit Sanity Check" from dead trees.  If deposit is different, note why.
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*photocopy checks and attach to deposit form
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*INITIAL THE FORM
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*Fold so that deposit amount is visible
  
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enter the till total from the income report, verifying that the amount entered by the closers is the same
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''(For more detailed instructions see the [[Beancounting]] page.)''
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mark all discrepancies on the closers till worksheet.
 
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enter the amount of the credit cards from the summary report, verifying against the batch report from the following morning.
 
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enter the credit amount from the database
 
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make sure all cc ins and outs are recorded and properly itemized.
 
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verify that any discrepancies (shorts or overs) are the same as on the worksheet provided by the closers
 
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If your work differs from the closers, print out your till worksheet and add it to the stack, noting that it is corrections. Otherwise, mark the closers worksheet as verified.
 
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Repeat for the other till
 

Latest revision as of 12:52, 4 May 2013

Work in progress. Please submit comments on the talk page or to Michael Westwind in person

Beancounting should be done in the escape hatch

You will need a computer
Create a new till worksheet
As you go through the till you will need to verify
  • all the money is counted correctly?
  • the checks can be deposited - stamped? correct year? digits and text match? signed?
  • the till was counted in the morning (end of shift form initialed) and the correct amount put on the till worksheet??
  • Till worksheet initialed?
  • Income report is current?
  • Correct numbers transferred from income report?
  • Calculated parts of the till worksheet match yours?
  • Credit card amounts match?
  • All non-db ins and outs are correctly entered? (especially IOU repayments)
  • If any numeric part of the till worksheet is wrong, then it is noted and you have printed your copy of the till worksheet (initialed)
Packet contents
Income report
Front Desk packet (stapled)
your corrected till worksheet (if necessary)
original till worksheet
end of shift form
staple small receipts and forms to this part
any reimbursement forms
Thrift Store packet (stapled)

(same things as front desk packet in same order)

Creating new tills
  • Use amounts on Mary Kate's cheat sheets
  • If you need more of some denomination (usually tens) check existing deposits before using from "Bills for change" (always swap to maintain deposit total or bills for change total)
Creating deposit
  • Can you replenish bills for change?
  • Use "Deposit Sanity Check" from dead trees. If deposit is different, note why.
  • photocopy checks and attach to deposit form
  • INITIAL THE FORM
  • Fold so that deposit amount is visible

(For more detailed instructions see the Beancounting page.)

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