Difference between revisions of "ASS20060322"

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__NOTOC__
 
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== Using the Meeting template ==
 
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* Add a link to the meeting that you are planning.
 
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* Edit that page and enter the following text into it and then save it to create an empty framework.
 
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<nowiki>{{subst:Meeting}}</nowiki>
 
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* Edit the generated page
 
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== The Template Output ==
 
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<div style="border: 1px solid #9F9FFF; padding: .5em 1em; color: #000; margin: 3px 3px 0;">
 
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{{Meeting}} </div>
 
  
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== Cheat Sheet for Running the Meeting ==
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* Date:
 +
* Facilitator:
 +
* Scribe:
 +
* Minutes Checker:
 +
* Place:
 +
----
 +
== Call the meeting to order ==
 +
* Are the scribe and facilitator there?
 +
* Check in - ask how everybody's doing.
 +
* Have everybody say their name (important at Council meetings.) Scribe: note names below. (under == Attendance ==)
 +
* You can delete this section from the minutes.
  
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''Things that come up during the course of the meeting, to keep in mind.''
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== Attendance ==
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''Have a look at [[Meeting Tips]] for more indepth help''
 
  
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* Proposals and decision process:
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List participants here.
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** Ask: Are there any '''clarifying questions?'''
 
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** Ask: Do we seem to have '''agreement?'''
 
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** Ask: Are there any '''remaining concerns?'''
 
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** Ask: '''Anyone blocking''' this?
 
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** Are we '''sending this to a committee?''' (Or other group for further action?)
 
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** If it's a go-ahead note what steps we need for '''implementation''' (and who is going to do them).
 
  
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* Future Committments: Have the scribe record:
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== Old Commitments ==
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** Carryovers from above
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Copy these from the prior meeting's minutes.
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** Committments made during this meeting
 
  
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* Before moving on to the next topic:
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Owner of each commitment should report on status: Done, In Progress, Carryover, Hand Off, or Drop.
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** It is often useful to have the scribe '''read back the decision''' or '''summarize the sense of the discussion''' so far.
 
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** This confirms that we all agree about what was decided or at least where the conversation is at this point, and it prevents us from needing to rehash things the next time the subject comes up.
 
  
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[[Category: Meetings]]
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* Name - commitment - status
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[[Category:Templates]]
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* Name - commitment - status
 +
** discussion points if necessary
 +
* etc.
 +
 
 +
== Reports ==
 +
 
 +
Reports from other working groups. Use headings with equal signs, like this:
 +
 
 +
<nowiki>=== Blahblah Report ===</nowiki>
 +
 
 +
If reports came via email, please link to the message in the archive here. Like this: [http://lists.freegeek.org/pipermail/council/ Blahblah Report]
 +
 
 +
=== Foobar Report ===
 +
* presenter's name
 +
* summarize and/or link to report
 +
* record conversation
 +
 
 +
== Old Business ==
 +
 
 +
copy from previous meeting's minutes
 +
 
 +
=== Item 1 ===
 +
*presenter's name
 +
*summarize presentation
 +
*record conversation
 +
**(use asterisks, not hyphens. It translates better to wiki.)
 +
 
 +
== New Business ==
 +
copy from email list's agenda additions
 +
 
 +
=== Item 1 ===
 +
*presenter's name
 +
*summarize presentation
 +
*record conversation
 +
 
 +
== New Commitments ==
 +
 
 +
New commitments, and Carry-Overs copied from above.
 +
* name - commitment
 +
* name - commitment
 +
* etc.
 +
 
 +
== Next Meeting ==
 +
* Facilitator:
 +
* Scribe:
 +
* Minutes Checker:
 +
* Reporters to other meetings?
 +
* Date and time:
 +
* Place:  
 +
* Unfinished business for the next meeting?

Revision as of 20:21, 22 March 2006

  • Date:
  • Facilitator:
  • Scribe:
  • Minutes Checker:
  • Place:

Call the meeting to order

  • Are the scribe and facilitator there?
  • Check in - ask how everybody's doing.
  • Have everybody say their name (important at Council meetings.) Scribe: note names below. (under == Attendance ==)
  • You can delete this section from the minutes.

Attendance

List participants here.

Old Commitments

Copy these from the prior meeting's minutes.

Owner of each commitment should report on status: Done, In Progress, Carryover, Hand Off, or Drop.

  • Name - commitment - status
  • Name - commitment - status
    • discussion points if necessary
  • etc.

Reports

Reports from other working groups. Use headings with equal signs, like this:

=== Blahblah Report ===

If reports came via email, please link to the message in the archive here. Like this: Blahblah Report

Foobar Report

  • presenter's name
  • summarize and/or link to report
  • record conversation

Old Business

copy from previous meeting's minutes

Item 1

  • presenter's name
  • summarize presentation
  • record conversation
    • (use asterisks, not hyphens. It translates better to wiki.)

New Business

copy from email list's agenda additions

Item 1

  • presenter's name
  • summarize presentation
  • record conversation

New Commitments

New commitments, and Carry-Overs copied from above.

  • name - commitment
  • name - commitment
  • etc.

Next Meeting

  • Facilitator:
  • Scribe:
  • Minutes Checker:
  • Reporters to other meetings?
  • Date and time:
  • Place:
  • Unfinished business for the next meeting?
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