Difference between revisions of "Geek Fair Volunteers"

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(cleared 2007 volunteers, cleaned up formatting)
(updated for 2008)
Line 1: Line 1:
−
'''August 23rd, 2008'''
+
== Much Before August 23rd ==
 +
* prepare Info Booth materials (stickers, brochures, etc.)
 +
* soundtrack for Smashtacular
 +
* create signs
  
−
== Set-up ==
+
== Day Before (August 22nd) ==
 +
* street signs covered by "no parking tomorrow" bags
 +
* empty out meeting room, vacuum, & position bar
 +
* general cleanup
 +
* pathway to bathroom
 +
* clear out classroom for LAN party
 +
* put all Info Booth items in one place
 +
* prep food for bar (i.e. cut cheese, make platters, etc.)
 +
 
 +
== August 23rd, 2008 ==
 +
=== [[Set-up]] ===
 
*''physical, hands-on, set stuff up''
 
*''physical, hands-on, set stuff up''
 
** 8:00 - 12:00 (10 volunteers)
 
** 8:00 - 12:00 (10 volunteers)
Line 21: Line 34:
  
  
−
== Info Booth ==
+
=== Info Booth ===
 
* Coordinator: ?
 
* Coordinator: ?
 
* ''point bands & booths to right places/people, answer all sorts of questions, sell raffle tickets, be nice & cheery''
 
* ''point bands & booths to right places/people, answer all sorts of questions, sell raffle tickets, be nice & cheery''
Line 35: Line 48:
 
: '''Special note''': people who staff the info booth should be core volunteers and/or somehow involved in the coordination of Geek Fair.
 
: '''Special note''': people who staff the info booth should be core volunteers and/or somehow involved in the coordination of Geek Fair.
  
−
== Hourly Tours ==
+
=== Hourly Tours ===
 
* Coordinator: ?
 
* Coordinator: ?
 
* ''Give the standard Free Geek tour.''
 
* ''Give the standard Free Geek tour.''
Line 51: Line 64:
 
*: .
 
*: .
  
−
== Beer Garden Servers ==
+
=== Beer Garden Servers ===
 
* Coordinator: ?
 
* Coordinator: ?
 
* ''help set up & serve the beer (but not to drunk people)''
 
* ''help set up & serve the beer (but not to drunk people)''
Line 65: Line 78:
 
: '''Special note''': these servers are hopefully OLCC permitted, and if not, they're not afraid of being tough.
 
: '''Special note''': these servers are hopefully OLCC permitted, and if not, they're not afraid of being tough.
  
−
== ID Checkers ==
+
=== ID Checkers ===
 
* Coordinator ?
 
* Coordinator ?
 
* '' help set up, sit at the entrance to the beer garden and check the IDs of people wanting beer,keep people from leaving the beer garden with alcohol.  Be tough!''
 
* '' help set up, sit at the entrance to the beer garden and check the IDs of people wanting beer,keep people from leaving the beer garden with alcohol.  Be tough!''
Line 76: Line 89:
 
: '''Special note''': people who do ID check should probably be core members/OLCC/trusted friends.
 
: '''Special note''': people who do ID check should probably be core members/OLCC/trusted friends.
  
−
== Kids' Activities ==
+
=== Kids' Activities ===
 
* Coordinator: Sophia Luchini-Dexter
 
* Coordinator: Sophia Luchini-Dexter
 
* ''set up kids' area & entertain rugrats throughout the day''
 
* ''set up kids' area & entertain rugrats throughout the day''
Line 92: Line 105:
 
*# .
 
*# .
  
−
== LAN party-er ==
+
=== LAN party-er ===
 
* Coordinator:  
 
* Coordinator:  
 
* ''assist Backspace with set up and troubleshoot networking problems with the LAN, assist with tear-down''
 
* ''assist Backspace with set up and troubleshoot networking problems with the LAN, assist with tear-down''
Line 103: Line 116:
  
  
−
== [[Smashtacular]] ==
+
=== [[Smashtacular]] ===
 
* Coordinator:  
 
* Coordinator:  
 
* ''help run the Smashtacular station''
 
* ''help run the Smashtacular station''
Line 117: Line 130:
 
*# .
 
*# .
  
−
== Receiving ==
+
=== Receiving ===
 
* Coordinators: Charles
 
* Coordinators: Charles
 
* ''help run the ad hoc receiving station''
 
* ''help run the ad hoc receiving station''
Line 130: Line 143:
 
*# .
 
*# .
  
−
== Teardown ==
+
=== [[Teardown]] ===
 
* Coordinator: '''DARRYL'''
 
* Coordinator: '''DARRYL'''
 
* ''tear the sucker down!''
 
* ''tear the sucker down!''
Line 142: Line 155:
 
*# .
 
*# .
 
*# .
 
*# .
 +
 +
=== Money Handling ===
 +
* Smashtacular
 +
* Raffle Tickets
 +
* Info Booth (sell DVD's?)
 +
 +
=== Other ===
 +
* Bathroom checkers
 +
* Checking on Trash
 +
 +
=== STAFF TASKS DURING GEEK FAIR ===
 +
* bartending
 +
* regular floor shifts (Store, Front Desk, Receiving)
 +
* tours
 +
* info booth
 +
* set-up Coordinator(s) = '''Liane'''
 +
:* (separate Coordinators for Bar, Tents, Signage?)
 +
* clean-up Coordinator = '''Darryl?'''
 +
* Geek Arena
 +
* LAN Party coordination with Backspace
 +
* Smashtacular
 +
* FOSS Panel coordination
 +
* MC for raffle
 +
* MC for other stuff
 +
 +
== After wards ==
 +
* thank you notes
 +
* hardware grants follow up for performers
 +
* make sure everything is returned
 +
  
 
<!--
 
<!--
  
−
== Bar Staff/Drunkard Regulators ==
+
=== Bar Staff/Drunkard Regulators ===
 
* Coordinator:  
 
* Coordinator:  
 
* Short description: help set up, keep people from leaving the bar room with alcohol, tell people they need to chill out if they get too rowdy.  Be tough!
 
* Short description: help set up, keep people from leaving the bar room with alcohol, tell people they need to chill out if they get too rowdy.  Be tough!

Revision as of 18:10, 12 July 2008

Much Before August 23rd

  • prepare Info Booth materials (stickers, brochures, etc.)
  • soundtrack for Smashtacular
  • create signs

Day Before (August 22nd)

  • street signs covered by "no parking tomorrow" bags
  • empty out meeting room, vacuum, & position bar
  • general cleanup
  • pathway to bathroom
  • clear out classroom for LAN party
  • put all Info Booth items in one place
  • prep food for bar (i.e. cut cheese, make platters, etc.)

August 23rd, 2008

Set-up

  • physical, hands-on, set stuff up
    • 8:00 - 12:00 (10 volunteers)
    1. .
    2. .
    3. .
    4. .
    5. .
    6. .
    7. .
    8. .
    9. .
    10. .
    11. .
    • 12:00 - 3:00 (3 volunteers) ????
    1. .
    2. .
    3. .


Info Booth

  • Coordinator: ?
  • point bands & booths to right places/people, answer all sorts of questions, sell raffle tickets, be nice & cheery
    • 11:00 - 2:00 (setup and staff)
    1. .
    2. .
    • 2:00 - 4:00 (staff)
    1. .
    2. .
    • 4:00 - 7:00 (staff/teardown)
    1. .
    2. .
Special note: people who staff the info booth should be core volunteers and/or somehow involved in the coordination of Geek Fair.

Hourly Tours

  • Coordinator: ?
  • Give the standard Free Geek tour.
    • 1:00 - 2:00
    .
    • 2:00 - 3:00
    .
    • 3:00 - 4:00
    .
    • 4:00 - 5:00
    .
    • 5:00 - 6:00
    .
    • 6:00 - 7:00
    .

Beer Garden Servers

  • Coordinator: ?
  • help set up & serve the beer (but not to drunk people)
    • 11:30 - 2
    1. .
    2. .
    • 2:00 - 4:00
    1. .
    2. .
    • 4:00 - 6:30
    1. .
    2. .
Special note: these servers are hopefully OLCC permitted, and if not, they're not afraid of being tough.

ID Checkers

  • Coordinator ?
  • help set up, sit at the entrance to the beer garden and check the IDs of people wanting beer,keep people from leaving the beer garden with alcohol. Be tough!
    • 11:30 - 2:00
    .
    • 2:00 - 4:00
    .
    • 4:00 - 6:30
    .
Special note: people who do ID check should probably be core members/OLCC/trusted friends.

Kids' Activities

  • Coordinator: Sophia Luchini-Dexter
  • set up kids' area & entertain rugrats throughout the day
    • 11:00 - 2:00 (setup/staff)
    1. .
    2. .
    3. .
    • 2:00 - 4:30 (staff)
    1. .
    2. .
    3. .
    • 4:30 - 7:00 (staff/teardown)
    1. .
    2. .
    3. .

LAN party-er

  • Coordinator:
  • assist Backspace with set up and troubleshoot networking problems with the LAN, assist with tear-down
    • 9:00 - 12:00 ?
    1. .
    2. .
    • 5:00 - 7:30 ?
    1. .
    2. .


Smashtacular

  • Coordinator:
  • help run the Smashtacular station
  • Helpful implements: Shovel, broom, safety equipment, boombox, WMDs, heckling lessons
    • 11:00 - 2:00
    1. .
    2. .
    • 2:00 - 4:30
    1. .
    2. .
    • 4:30 - 7:00
    1. .
    2. .

Receiving

  • Coordinators: Charles
  • help run the ad hoc receiving station
    • 11:00 - 2:00
    1. .
    2. .
    3. .
    • 2:00 - 5:00
    1. .
    2. .
    • 5:00 - 7:00
    1. .

Teardown

  • Coordinator: DARRYL
  • tear the sucker down!
    • 6:00 - 9:00
    1. .
    2. .
    3. .
    4. .
    5. .
    6. .
    7. .
    8. .

Money Handling

  • Smashtacular
  • Raffle Tickets
  • Info Booth (sell DVD's?)

Other

  • Bathroom checkers
  • Checking on Trash

STAFF TASKS DURING GEEK FAIR

  • bartending
  • regular floor shifts (Store, Front Desk, Receiving)
  • tours
  • info booth
  • set-up Coordinator(s) = Liane
  • (separate Coordinators for Bar, Tents, Signage?)
  • clean-up Coordinator = Darryl?
  • Geek Arena
  • LAN Party coordination with Backspace
  • Smashtacular
  • FOSS Panel coordination
  • MC for raffle
  • MC for other stuff

After wards

  • thank you notes
  • hardware grants follow up for performers
  • make sure everything is returned
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