Difference between revisions of "Processing contributions"
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m (Contributions moved to Processing contributions) |
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| + | A ''contribution'' is when someone gives Free Geek money that is not associated with a gizmo donation. We want to track this type of income separately from ''donations'' where money may come in voluntarily when we receive gizmos from a donor, and from ''fees'' which are required (and typically accompany gizmo donations). | ||
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| + | There are four things that need to be done to properly process a contribution: | ||
| + | |||
<graphviz> | <graphviz> | ||
digraph D { | digraph D { | ||
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edge [fontname="Helvetica"] | edge [fontname="Helvetica"] | ||
| − | arrives [label=" | + | arrives [label="Notification of a\ncontribution arrives\nin mail,\nonline\nor walk-in, etc."] |
ticket [label="Create or Update\nRT ticket\nin Donations Queue"] | ticket [label="Create or Update\nRT ticket\nin Donations Queue"] | ||
| − | bookkeeping [label="Enter into books\nas | + | bookkeeping [label="Enter into books\nas income\non day we learned\nabout it"] |
enter_into_db [label="Enter contributor info\ninto database"] | enter_into_db [label="Enter contributor info\ninto database"] | ||
thank_you_letter [label="Send thank you letter\nto contributor"] | thank_you_letter [label="Send thank you letter\nto contributor"] | ||
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} | } | ||
</graphviz> | </graphviz> | ||
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| + | == Notification of contribution == | ||
| + | Sometimes the money arrives on the same day that we learn about it. For example, when someone mails us a check or manually gives us money in person. | ||
| + | |||
| + | == Bookkeeping == | ||
| + | |||
| + | == Database == | ||
| + | |||
| + | == Thank you letter == | ||
| + | |||
| + | == Receipt == | ||
[[Category: Accounting]] | [[Category: Accounting]] | ||
[[Category: Fundraising]] | [[Category: Fundraising]] | ||
Revision as of 12:39, 13 March 2010
A contribution is when someone gives Free Geek money that is not associated with a gizmo donation. We want to track this type of income separately from donations where money may come in voluntarily when we receive gizmos from a donor, and from fees which are required (and typically accompany gizmo donations).
There are four things that need to be done to properly process a contribution:
Notification of contribution
Sometimes the money arrives on the same day that we learn about it. For example, when someone mails us a check or manually gives us money in person.