Difference between revisions of "Volunteer Appreciation BBQ 2010"
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[[Category: Events]] | [[Category: Events]] |
Revision as of 11:26, 27 July 2010
Saturday, July 24th 4-7 PM
Food
From Cash&Carry
- soda & juice
- hamburgers
- sausages/hot dogs
- buns
- ice
- chips
- done
- salsa
- done
- ketchup & mustard
- charcoal? They have the $11 bags of real wood coalsTonyc
From New Seasons
- veggie burgers/sausages
- done, burgers needed
- onion, tomato, lettuce
- fruit?
Homemade
- Meredith sent out an e-mail asking staff members if they'd be willing to bring some homemade stuff
- Liane will make her bangin' vegan potato salad
- Meredith will make coleslaw
Keep it Legal Brownie Contest 2.0
- Meredith made signs & will post them
- done
- We need judges
- Last year we chose some well-known volunteers to be judges, including Nate. I recommend getting a Board member, staff member, and (star?) volunteer Ali 20:47, 15 July 2010 (UTC)
- Richard?
- Anyone who likes brownies?
- We need to designate a prize for this
- T-shirt? nope
Booze
- Keg tap (reliable!!!)
- We may have one. Morgan may bring one. Worst case is to rent it from Maletis for $5 +$60 dep.
- Servers Between Jeff R. Leah, RfS and Luiz should have enough legal servers to cover.
- Beer (Ninkasi?)
Tony will call MMillerHe said we should just go through Maletis- 7000 North Cutter Circle
Portland, OR 97217-3953 (503) 735-2300
- We would just pick it up day of. No need to pre order. Keg should be about $140 + $30 deposit.
- Also need receptacle for keg and ice
- Other (wine?) Could get case of $3 chuck at Trader Joes if desired
- Maybe a case of swilly cheap beer for those who prefer that? PBR?
- P/U and delivery needed.
Set Up
Advice from previous years: use a Sharpie and write on the table (underneath side, of course) where the table came from, e.g "Meeting Room", "Laptops Recycling Table". Ali 20:53, 15 July 2010 (UTC)
- We need ~8 tables (We have 2 that Meredith could find)
- use meeting room tables,
- We need ~50 chairs (We have ~30 that Meredith could find)
- add some couches, meeting room chairs
- We need grillz (Liane will check into this)
- Big grill(meat) near warehouse: confirmed
- small round webber grill: will be at FG before party
- small barrel grill : matteo has one, Sergio will ask if we can borrow
- Last year Liane bought a ton of compost-able paper plates, she will try to find them or buy more
- got them, Kathie checked ,they're in the closet
- We will need to set up trash/recycling/compost bins & make everyone aware that they can compost paper plates & plastic utensils
- Porta Potties
- ordered 2 PP from Americansan, they'll get delivered around 2 pm on Saturday, should sit next to steel bin, doors facing away from party
Live Music
- Billy K & friends will be playing for us
- Sean Morgan will be setting up - Liane is working with him
Raffle Prizes
- Super system made by Build volunteers (Caitlin will talk to Alan)
- Done
- AV prizes? (Meredith will ask Dirk about this)
- T-shirts (Laurel has ordered them)
- nope
- T-shirts will probably not be ready by the 24th, certificates instead?
- Cellar Door coffee/gift certificates (Liane will ask Luiz to do this)
- done
- Nosh gift certificates? (Meredith will ask them)
- Done
- Classic Game stuff (Tony has a Classic NES +games package)
- $20 Starbucks gift card
- Could do a lappie, too
- Citybikes will have a basket of goods ready for p/u soon
- done
- WAiting on reply from Next Adventure
Raffle logistics
- Tony has 300 tickets made up
- Need a scheme for distributing tickets (how to dole them out?)
- part of the buffet, volunteer hands out tickets to each eating person
- Propose having all prizes on a table and first person drawn gets first pick, second pick, etc. Allows for preferences.
Blaine Chess Challenge
- Tony has 5 chess boards lined up. Should be good.
- We should make sure he's in the shade