Budget Timeline

Ongoing

Tie these things up before starting the process for peace of mind:

• Reorganize any line items in the books due to committee changes, etc.
• Keep up on all tasks listed in Closing out the month
• Solicit input from all staff members
• Keep a list of upcoming changes that may affect the budget

Timeline

• Identify budgeting team of 2 (two) Beancounters
• File schedule requests (schedule at freegeek dot org) in late August (at the latest).
• Budgeting team works for 4 hours per day for entire week - Sept. 6-12, 2008
  • Close out the middle month of the previous quarter (in this case) August. See Closing out the month.
  • Create working spreadsheet.
  • Produce actuals for previous several months
  • Estimate future income and expenses, record assumptions
  • Present to staff for feedback
• Budgeting team meet with Treasurer to ID bugs - Sept. 13-20
  • Be prepared to submit emergency schedule requests if unexpected tasks come up.
  • Present to staff for feedback again
• Budgeting team iron out bugs & review with Treasurer - Sept. 13-20
• Send budget to board - Sept. 24th = ideal; Oct. 1st = latest! (one to two weeks prior)
• Attempt to close out month for September in case any last minute things come to light.
• Board Meeting - Oct. 8th (2nd Wednesday of Quarter)
• Report back to each committee
  • Plug approved budget numbers into tables per committee, and/OR
  • Email to staff with numbers

Generic Timeline

• Identify budgeting team of 2 (two) Beancounters
• File schedule requests (schedule at freegeek dot org) one month prior to week needed
• Schedule 4 hours per day for entire week for both Beancounters
• Budget team meets with Board Treasurer