Budget Timeline

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Ongoing

Tie these things up before starting the process for peace of mind:

  • Reorganize any line items in the books due to committee changes, etc.
  • Keep up on all tasks listed in Closing out the month
  • Solicit input from all staff members
  • Keep a list of upcoming changes that may affect the budget

Timeline

  • Identify budgeting team of 2 (two) Beancounters
  • File schedule requests (schedule at freegeek dot org) in late August (at the latest).
  • Budgeting team works for 4 hours per day for entire week - Sept. 6-12, 2008
    • Close out the middle month of the previous quarter (in this case) August. See Closing out the month.
    • Create working spreadsheet.
    • Produce actuals for previous several months
    • Estimate future income and expenses, record assumptions
    • Present to staff for feedback at staff meeting - early Sept.
  • Budgeting team meet with Treasurer to ID bugs - Sept. 13-20
    • Be prepared to submit emergency schedule requests if unexpected tasks come up.
    • Present to staff for feedback again
  • Budgeting team iron out bugs & review with Treasurer - Sept. 13-20
  • Send budget to board - Sept. 24th = ideal; Oct. 1st = latest! (one to two weeks prior)
  • Attempt to close out month for September in case any last minute things come to light.
  • Board Meeting - Oct. 8th (2nd Wednesday of Quarter)
  • Report back to each committee post-approval of Board
    • Plug approved budget numbers into tables per committee, and/OR
    • Email to staff with numbers

This time

  • Reorganize outreach committee into new committees
  • Divide up expense items a bit more so it's easier for folks to know what they're spending.

Generic Timeline

  • TBD