Difference between revisions of "Volunteer Appreciation BBQ 2010"
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Line 11: | Line 11: | ||
* salsa | * salsa | ||
** done | ** done | ||
+ | * ketchup & mustard | ||
* charcoal? They have the $11 bags of real wood coals[[User:Tonyc|Tonyc]] | * charcoal? They have the $11 bags of real wood coals[[User:Tonyc|Tonyc]] | ||
Line 16: | Line 17: | ||
* veggie burgers/sausages | * veggie burgers/sausages | ||
** done, burgers needed | ** done, burgers needed | ||
− | |||
* onion, tomato, lettuce | * onion, tomato, lettuce | ||
* fruit? | * fruit? | ||
− | + | ||
===Homemade=== | ===Homemade=== | ||
Line 27: | Line 27: | ||
===Keep it Legal Brownie Contest 2.0=== | ===Keep it Legal Brownie Contest 2.0=== | ||
* Meredith made signs & will post them | * Meredith made signs & will post them | ||
+ | ** done | ||
* We need judges | * We need judges | ||
**''Last year we chose some well-known volunteers to be judges, including Nate. I recommend getting a Board member, staff member, and (star?) volunteer [[User:Ali|Ali]] 20:47, 15 July 2010 (UTC) '' | **''Last year we chose some well-known volunteers to be judges, including Nate. I recommend getting a Board member, staff member, and (star?) volunteer [[User:Ali|Ali]] 20:47, 15 July 2010 (UTC) '' | ||
Line 32: | Line 33: | ||
** Anyone who likes brownies? | ** Anyone who likes brownies? | ||
* We need to designate a prize for this | * We need to designate a prize for this | ||
− | ** T-shirt? | + | ** T-shirt? nope |
+ | |||
==Booze== | ==Booze== | ||
Line 63: | Line 65: | ||
==Live Music== | ==Live Music== | ||
− | * | + | * Billy K & friends will be playing for us |
* Sean Morgan will be setting up - Liane is working with him | * Sean Morgan will be setting up - Liane is working with him | ||
==Raffle Prizes== | ==Raffle Prizes== | ||
* Super system made by Build volunteers (Caitlin will talk to Alan) | * Super system made by Build volunteers (Caitlin will talk to Alan) | ||
+ | ** Done | ||
* AV prizes? (Meredith will ask Dirk about this) | * AV prizes? (Meredith will ask Dirk about this) | ||
* T-shirts (Laurel has ordered them) | * T-shirts (Laurel has ordered them) | ||
+ | ** nope | ||
** T-shirts will probably not be ready by the 24th, certificates instead? | ** T-shirts will probably not be ready by the 24th, certificates instead? | ||
* Cellar Door coffee/gift certificates (Liane will ask Luiz to do this) | * Cellar Door coffee/gift certificates (Liane will ask Luiz to do this) | ||
+ | ** done | ||
* Nosh gift certificates? (Meredith will ask them) | * Nosh gift certificates? (Meredith will ask them) | ||
+ | **Done | ||
* Classic Game stuff (Tony has a Classic NES +games package) | * Classic Game stuff (Tony has a Classic NES +games package) | ||
* $20 Starbucks gift card | * $20 Starbucks gift card | ||
* Could do a lappie, too | * Could do a lappie, too | ||
* Citybikes will have a basket of goods ready for p/u soon | * Citybikes will have a basket of goods ready for p/u soon | ||
+ | ** done | ||
* WAiting on reply from Next Adventure | * WAiting on reply from Next Adventure | ||
Revision as of 17:44, 20 July 2010
Saturday, July 24th 4-7 PM
Food
From Cash&Carry
- soda & juice
- hamburgers
- sausages/hot dogs
- buns
- ice
- chips
- done
- salsa
- done
- ketchup & mustard
- charcoal? They have the $11 bags of real wood coalsTonyc
From New Seasons
- veggie burgers/sausages
- done, burgers needed
- onion, tomato, lettuce
- fruit?
Homemade
- Meredith sent out an e-mail asking staff members if they'd be willing to bring some homemade stuff
- Liane will make her bangin' vegan potato salad
- Meredith will make coleslaw
Keep it Legal Brownie Contest 2.0
- Meredith made signs & will post them
- done
- We need judges
- Last year we chose some well-known volunteers to be judges, including Nate. I recommend getting a Board member, staff member, and (star?) volunteer Ali 20:47, 15 July 2010 (UTC)
- Richard?
- Anyone who likes brownies?
- We need to designate a prize for this
- T-shirt? nope
Booze
- Keg tap (reliable!!!)
- We may have one. Morgan may bring one. Worst case is to rent it from Maletis for $5 +$60 dep.
- Servers Between Jeff R. Leah, RfS and Luiz should have enough legal servers to cover.
- Beer (Ninkasi?)
Tony will call MMillerHe said we should just go through Maletis- 7000 North Cutter Circle
Portland, OR 97217-3953 (503) 735-2300
- We would just pick it up day of. No need to pre order. Keg should be about $140 + $30 deposit.
- Also need receptacle for keg and ice
- Other (wine?) Could get case of $3 chuck at Trader Joes if desired
- Maybe a case of swilly cheap beer for those who prefer that? PBR?
- P/U and delivery needed.
Set Up
Advice from previous years: use a Sharpie and write on the table (underneath side, of course) where the table came from, e.g "Meeting Room", "Laptops Recycling Table". Ali 20:53, 15 July 2010 (UTC)
- We need ~8 tables (We have 2 that Meredith could find)
- use meeting room tables,
- We need ~50 chairs (We have ~30 that Meredith could find)
- We need grillz (Liane will check into this)
- Big grill(meat) near warehouse: confirmed
- small round webber grill: will be at FG before party
- small barrel grill : matteo has one, Sergio will ask if we can borrow
- Last year Liane bought a ton of compost-able paper plates, she will try to find them or buy more
- got them, Kathie checked ,they're in the closet
- We will need to set up trash/recycling/compost bins & make everyone aware that they can compost paper plates & plastic utensils
Live Music
- Billy K & friends will be playing for us
- Sean Morgan will be setting up - Liane is working with him
Raffle Prizes
- Super system made by Build volunteers (Caitlin will talk to Alan)
- Done
- AV prizes? (Meredith will ask Dirk about this)
- T-shirts (Laurel has ordered them)
- nope
- T-shirts will probably not be ready by the 24th, certificates instead?
- Cellar Door coffee/gift certificates (Liane will ask Luiz to do this)
- done
- Nosh gift certificates? (Meredith will ask them)
- Done
- Classic Game stuff (Tony has a Classic NES +games package)
- $20 Starbucks gift card
- Could do a lappie, too
- Citybikes will have a basket of goods ready for p/u soon
- done
- WAiting on reply from Next Adventure
Raffle logistics
- Tony has 300 tickets made up
- Need a scheme for distributing tickets (how to dole them out?)
- Propose having all prizes on a table and first person drawn gets first pick, second pick, etc. Allows for preferences.
Blaine Chess Challenge
- Tony has 5 chess boards lined up. Should be good.
- We should make sure he's in the shade