Geek Fair Setup Schedule

This page is for GEEK FAIR coordinators so they can help set up.

July 15 (day before)

Pickups

7-9am One or two volunteers to go with Oso

• Tents

9-11am One or two volunteers to go with Oso

• Tables & Barricades (SEUL)
• Tables (St. Phillip Neary)
• Popups (City Repair)

1-4pm One or two volunteers need to pickup:

• Safeway: SE 25th and Hawthorne:
• 8 bags of Ice
• 2 full cases PBRs (so, about 50 cans of beer total)
• ~150 10-12 ounce cups for water
• 4 or 5 huge boxes of generic band-aids
• Lippman's Party Supplies:
• Raffle tickets

Outside Setup

7pm One or two volunteers

• Put out "No Parking" signs along entire block and parking lot entries

Indoor Setup

3-7pm

• Move stuff out of the classroom, meeting room, staff lounge
• Put up signage
• Clean and stock bathrooms
• Set up meeting room as bar
• Set up lab as gaming place
• Take terminals down in classroom (neatly!)
• Haul in tables, tents, etc. when they come in
• Take flourescents down in staff lounge
• Take down and roll up rugs. Put 'em in lounge
• Make it pretty

July 16 (day-of)

Setup

8:30am

• Pickup dunk tank

9am-1pm

• Start filling dunk tank at 9am (takes 2-1/2 to 3 hrs!)
• At 9:30, send 2-3 volunteers with Ken to pick up towers then put in place
• Put up stage and backdrop
• Put up tents
• Put out tables and chairs
• Set up T-pony
• Set up sound
• Move dumpster in parking lot
• Volunteer hang-out area, including food
• Set up water stations and super soakers
• Sandwich signs at major streets
• Booth org signs at appropriate tables

Silent Auction

11-1pm

• Be sure we have all bid sheets and winner-tracking spreadsheet is complete
• Be sure we have copies of certificates
• Lay stuff out: prize next to or above bid sheet, with business cards/brochures closeby
• You might want to tape bid sheets down
• Put up signage

Kids' Area

noon-1pm

• Lay out stuff
• Put up sign
• get ready for munchkins to come

Info Booth

noon-1pm What should be there:

• Info booth binder with:
  • Booth list
  • Band list, including which stage they play on, who the sound engineer is for that stage, and who to check in with
  • Program
  • Copy of site plan
• Raffle items, tickets, and sign
• Big info booth sign
• Water and cups

Smashtacular

noon-1

• Collect implements of destruction
• Put printers close
• Get cashbox

Book Sale

noon-1

• Lay out books
• Get cash box
• Signage: books $0.50-1.00