Holiday Party 2005

The Holiday Party is our anual Thank You party for our volunteers. Happens this year on Saturday, December 10th, 8pm until as late as we want. Food and drinks are provided, but more food is always needed. This event is, once again, organized by your tireless party committee, otherwise known as Outreach.

To Do

• Music/DJ
  • Tim wants to dj for a couple of hours -ok
  • Revphil has confirmation the Golden Greats will play. They rocked the muthership during the World Naked Ride in June... ADDENDUM: The GoldenGreats have questions they need answered asap
    • 1) when we're going to play, for how long, and who else might be sharing the stage. (it's saturday, december 10th, right?)
      • revphil - I would make them the last band, which means what, 1030 until midnight?
    • 2) what kind of sound-system is involved. will freegeek have a PA or do they need us to get one?

Would it be possible for Mykle to come take a look at the equipment and help us figure this out beforehand? If not, Oso needs to assess the situation and send him an e-mail, CC:ed to Modsquad so the rest of us know what we have too. - Xen

• • • 3) i assume we're doing this gratis, but is it okay if we invite the public? all sorts of people have been asking when we're going to play next, i'd love it if they could all come
      • revphil - I think its ok for them to tell people, but not to broadcast it right?

I understand invites are going out to Cityrepair, other collectives, etc. as well as Social and Core. We've got 400 cans of PBR and a keg so we SHOULD be set for booze should a large crowd show up. - Xen

• Beer
  • We've got 20 cases (canned) beer coming from Pabst Blue Ribbon.
  • Widmer Brothers is also giving us a keg of Drop Top Amber for the party. Christen is scheduled to pick up the keg (and drop off the refundable $170 deposit) between 8 a.m. and 6 p.m. Dec. 9.
  • Booze Coordinator Christen is now investigating the wine issue.

• Wine
  • Christen has arranged to pick up about 6 bottles of wine from Noble Rot, 2724 SE Ankeny St., Portland on Dec. 9 or 10. She will have to bring a request with Free Geek's letterhead on it when she makes the pickup. Will ask for Kimberly or Courtney and receipt.

• Non-alcoholic drinks
  • applied for donations at Trader Joes and New Seasons, use for juice, soda, and snacks denied
  • spend a couple of bucks at United Grocers
  • dumpster dive some friendly vendors for juice etc

• Food
  • Pizza, and lots of it

Pick up schedule:

• Pizza A GoGo 503-335-0300 / 3240 N Williams 5pm 2 pizzas, call at 3pm for reminder
• Vincente 503-236-5223 / 1935 SE Hawthorne 5pm 2 pizzas, call at 3:30pm for reminder, approved by Julia
• Blind Onion 503-260-3794 / 3345 NE Broadway 6pm 4-6 pizzas call on 12/8 for reminder, Brian will answer
• Hot Lips 503-234-9999 / 2211 SE Hawthorne 6pm 2 pizzas call 4 pm for reminder, approved by owner
• It's A Beautiful Pizza 503-233-5444 34th/Belmont nothing yet, we want 2 vegan pizzas

called them 5 times, never have the right person, either busy or not there, I take it as a rejection

• • other food requests
    • La Bonita 503-281-3662 / 2839 NE Alberta contact them again Tuesday 11/15

called them 3x, denied I would say

• • • Pizzicato 503-274-0375 fax letter to get gift certificates # 503-274-0473
    • New Season's (7Corners) 503-445-2888 send them donation letter 11/11 attn Claudia

done and denied

• • • Laughing Planet 503- 235-6472 (33rd/Belmont)

called them again, denied

• • • Trader Joe's (39th/Holgate) 503-777-1601 donation letter faxed 11/11(fax # 503-777-2239) attn Mike

done and denied

• • • Pizzicato 503-274-0375 fax letter to get gift certificates # 503-274-0473
    • Mississippi Pizza need to go there to pick up donation form

== Volunteer Fun == ideas on jobs, (ie: what are we gonna do, and when were we supposed to do it?)

all FREE GEEK voluntiers and friends welcome

2 Fridays before

• • PA thing - guy, MikeD
  • lighing rigs (oso?)
  • Get Volunteer sheet up - shawn?
    • Prep Space 2 volunteers (hours x1.5)
    • Bus Tables 4 volunteers (2 X 2 shifts), 9pm-11pm, 11pm-1am
    • Clean Up 4 volunteers 1am-2am (hours x2)

Monday before

• • PA thing (guy, MikeD)
  • decorations
    • are we gonna make the class systems dissapear? How?
    • prep art for walls...
  • lighing rigs, "bump" system (oso?)
    • the Golden Greats are requesting blinking lights, diodes?

The Day Before

• • Double check on donations? Pick up stuff
  • prep projectors (different media)

the Day of:

• • Print tax receipts to give to our donors at time of donation. (available on azdos at usr/local/groups/vc/events/donationtaxreceipt.sxw)
  • Pick up Stuff
  • Clean up the space: classroom, meeting room, bathrooms, etc.
  • Set up meeting room and have lots of bins for recycling
  • projectors setup
  • exterior: do we look like we are having a party?
  • Have dishes avilable (bowls, have paper plates as backup)

During the party (double hours for party?)

• • bus tables/wash dishes - front desk sheet
  • Designated Drivers - core
  • sound/band assistant/stage manager/fluffer person - who's up for this? maybe ted should find someone?
  • Basic clean-up at the end of the party

After:

• Cleanup on Sunday
  • No later than one week after the party, we need to send thank you cards/holiday greetings (penguiny!) to all of our donors

right now: flyer

foot prints closest to most away

-music food drink
-feed the robots
-food.*1
-all ages welcome