GEEK PROM

GEEK PROM is a annual spring fundraiser with a high school prom theme. It is scheduled for Saturday, May 6th. This year it'll be at the Acme at SE 8th and Main. The Outreach committee oversees this event. The theme this year is:

• Level Up! at Geek Prom 2006

To Do

• Send Press Release(s) (Oso) Eliza? Miana?; this will be done by 3/11 - done
  • Oregonian
  • KATU, etc.
  • Kboo: Miana

Coordinators

• Music/DJs
  • Establish schedule
• Stage manager
• Games like limbo/musical chairs/Meet the Geek
• Food/Drink
• Alcohol coordination
• Raffle prize accrual - Jeanne/Jeff
• Outreach
• Decorations
• Volunteers

Ticket-takers/ID check (3 step), bartenders, setup, teardown, food watcher, photo booth assistant

Fundraising Ideas

• Tickets

Will earn ~$2500 for 250 tickets System: pre-pay $10, $12 at door; available at store and front desk and CR office

• Photo Booth

Pose with your favorite gizmo/museum item!

• Raffle/Door prizes/Prizes for games
• Dresses from Women's temple
  • In store by 22nd
• Alcohol Sales: 2 kegs plus wine = $250

Permit = $50 Will earn ~$1750

• City Repair can help us and earn .5 of door and possibly .33 of drinks if they help find staff for the bar
• This can be the spring PAWC social? Can there be a PAWC discount price for tickets?

Timeline

• March 20 Send out a feeler email for a media sponsor to the weekly rags
• March 23 Choose theme
• April 4 Final Band Lineup
• April 4 First press release
• April 6 or so Finalize plans with Acme
• April 6 First draft poster done
• April 6 Major raffle donors contacted (30-day head-start on big items)
• April 14 Final poster/flier done raffle items mostly done
• April 14 Second press release with finalized info
• April 15 Copies of flier and poster made at FG
• April 17 Shawn makes copies of flier if FG printers fail
• April 18 begin to blanket the city with fliers/posters
• April 21 Raffle items mostly collected
• April 21 All final media in to media outlets
• April 22 Outreach for volunteers: setup/decorations, door, photo booth, candy girls/boys, drivers?, cleanup
• After: finalize photo booth, get trays for candy girls/boys, finalize decoration scheme, get video game set-up

Press Releases

• GEEK PROM PSA - current press release