Accounting and Compliance Calendar

January

• Close years books
  • What are we going to write off
    • Unpaid invoices.
• January Board meeting (budget staffing)
• Start preparing annual report
• Get w-2s out to people by 1-31? 2-1?

February

February 1 - Must post OSHA's Form 300A for year prior and keep it posted until April 30.

March

• Deadline for Personal Property Return is March 1
  • Account number: P646503
  • Alternate number: P062014005-12
  • Call 503.988.3326 for clarification
  • Form is here
  • Late filing fee of 5% goes up to 25% after June 1, 2012.
• 990 prep

April

• 2013 Caitlin's Credit Card expires
• April Board Meeting (budget one-times, draft of 990 presented)
• April 8 - Truck insurance term begin/end
• April 13 - Annual Report is due to the Oregon Secretary of State more information is here
• April 14 - Board and Officers insurance term begin/end
• April 23 - Pollution Insurance term begin/end

May

• May 15
  • 990 (or extension filed)
  • CT-12 (or extension filed)
    • Note: since the CT-12 depends on the 990, if an extension is filed for the one, remember to file an extension for the other.

• Start union negotiations?

June

• June 1 - Workers Comp (Truckers Insurance Exchange via Woodbury & Malone)
• Workers Comp Audit
• Finish union negotiations

July

• July 1 2010, 2 pm - Work Comp audit
• July Board Meeting (budget)
• July 31 = Form 5500 is due OR Form 5558 (request for extension)

August

• August 15 - 990 (when extension requested)

September

• Sept 20 - General liability insurance term begin/end
• Sept 20 - Volunteer insurance term begin/end

October

• need budget for next year?
• October Board meeting (budget, one-times)

November

• 2010 Liane's Credit Card expires
• Open season for health care enrollment changes