Accounting and Compliance Calendar

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January

  • Close years books
    • What are we going to write off
      • Unpaid invoices.
  • January Board meeting (budget staffing)
  • Start preparing annual report
  • Get w-2s out to people by 1-31? 2-1?

February

February 1 - Must post OSHA's Form 300A for year prior and keep it posted until April 30.

March

  • Deadline for Personal Property Return is March 1
    • Account number: P646503
    • Alternate number: P062014005-12
    • Call 503.988.3326 for clarification
    • Form is here
    • Late filing fee of 5% goes up to 25% after June 1, 2012.
  • 990 prep

April

  • 2013 Caitlin's Credit Card expires
  • April Board Meeting (budget one-times, draft of 990 presented)
  • April 8 - Truck insurance term begin/end
  • April 13 - Annual Report is due to the Oregon Secretary of State more information is here
  • April 14 - Board and Officers insurance term begin/end
  • April 23 - Pollution Insurance term begin/end

May

  • May 15
    • 990 (or extension filed)
    • CT-12 (or extension filed)
      • Note: since the CT-12 depends on the 990, if an extension is filed for the one, remember to file an extension for the other.
  • Start union negotiations?

June

  • June 1 - Workers Comp (Truckers Insurance Exchange via Woodbury & Malone)
  • Workers Comp Audit
  • Finish union negotiations

July

  • July 1 2010, 2 pm - Work Comp audit
  • July Board Meeting (budget)
  • July 31 = Form 5500 is due OR Form 5558 (request for extension)

August

  • August 15 - 990 (when extension requested)

September

  • Sept 20 - General liability insurance term begin/end
  • Sept 20 - Volunteer insurance term begin/end

October

  • need budget for next year?
  • October Board meeting (budget, one-times)

November

  • 2010 Liane's Credit Card expires
  • Open season for health care enrollment changes

December