Difference between revisions of "Closing out the month"
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(who we need to pay or record (unfinished)) |
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| Line 7: | Line 7: | ||
# pay bills | # pay bills | ||
#* record bills that have been paid automatically | #* record bills that have been paid automatically | ||
| + | :::PGE | ||
| + | :::NW Natural | ||
| + | :::Slicehost | ||
| + | :::... | ||
| + | #*Bills that need to be manually paid online | ||
| + | :::Portland Water | ||
| + | :::... | ||
#* write and mail checks for bills that need manual payment | #* write and mail checks for bills that need manual payment | ||
#** (get authorization from appropriate committee if bill is at all questionable) | #** (get authorization from appropriate committee if bill is at all questionable) | ||
Revision as of 10:53, 4 June 2009
This is a checklist of things that need to be done before the month is closed out for bookkeeping. By completing all the items on this list, we ensure a more accurate picture of actual income and expenditures -- useful when setting the budget. Sometimes transaction detailss that occur during a given month aren't known until a few weeks later, but in general many of these steps can be completed in the first week or two of the next month.
- record all checks from checkbook in books
- check the "Orphan" account for mistakes
- Imbalance-USD
- Orphan-USD
- pay bills
- record bills that have been paid automatically
- PGE
- NW Natural
- Slicehost
- ...
- Bills that need to be manually paid online
- Portland Water
- ...
- write and mail checks for bills that need manual payment
- (get authorization from appropriate committee if bill is at all questionable)
- write and mail checks for bills that need manual payment
- pay rent
- pay health care reimbursements
- record payroll transactions
- net pay, etc.
- tax withholding
- oddball deductions, such as advance paybacks, etc.
- retirement
- report 403(b) deductions (plus employer matches) to VALIC (online)
- See instructions at How to report retirement plan contributions
- write and send check to VALIC
- report 403(b) deductions (plus employer matches) to VALIC (online)
- record receipts
- credit card
- reimbursements (from cash box)
- record daily income reports
- credit and debit card transactions for front desk and thrift store
- "till total" amounts for front desk and thrift store
- daily transfers for front desk and thrift store (from end of shift forms)
- miscellaneous transactions (reimbursements, IOUs, money receipts)
- corrections (overages and short tills)
- record deposits
- record online account transactions
- eBay (Serge creates a spreadsheet)
- online paypal donations (if any)
- initiate a transfer to appropriate bank accounts and have michael finish it by transferring money into savings
- check A/R accounts
- recycling vendors (i.e. Bear, Greenwall)
- tenant sublets
- check A/P accounts
- recycling vendors (i.e. Total Reclaim)
- reconcile bank accounts
- ebay transfer
- donations transfer
- savings (operating reserve)
- main checking
- reconcile cash box