The collective must select one of their number to act as the collective-board liaison, in order to provide a line of communication between the two bodies. The liaison should have paid time provided in their schedule to fulfill this role.
Responsibilities of the liaison:
- Attend board meetings or send an informed, prepared substitute
- Help board members to communicate with the collective, and vice versa, and help board members figure out who on staff to talk to for research and assistance. Track board requests for information and make sure that they are not lost. Help board understand staff limitations and capacity.
- Prepare a report for each board meeting, detailing
- Major HR issues e.g. hiring/firing/discipline
- Current reports from staff departments
- Collective ideas and concerns concerning the collective and its members
- Collective ideas and concerns dealing with the organization as a whole
- Financial info, including quarterly budget (this does not mean that the liaison has to prepare the budget, but they should be informed about it and make sure that it is delivered)
- Other info as requested by board
- Pass on requests for board designees as a result of discipline or grievance procedures, liaise with the appointed designee and communicate their decisions.
About this document
This was developed by Paul Munday and Laurel1.0, and adopted with modifications at the Nov 9 2011 board meeting.