Difference between revisions of "Geek Fair 2005 Debrief"
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| − | This is what we learned from [[ | + | This is what we learned from [[Geek Fair 2005]]. |
'''General''' | '''General''' | ||
| Line 9: | Line 9: | ||
* Water: more water, more obviously labeled, by info booth | * Water: more water, more obviously labeled, by info booth | ||
* 3 more awesome coordinators would have been helpful. Tap into other orgs? City Repair, P:ear, SCRAP | * 3 more awesome coordinators would have been helpful. Tap into other orgs? City Repair, P:ear, SCRAP | ||
| + | * In November, have a short meeting to make long-term timeline and start doing outreach for performers (especially ''entertainers and circus troupes'') and sponsors (just a little) | ||
| + | * The running of receiving while geekfair happened was possibly necessary but seemed a little troubled. In the future a network drop and power drop to the end of the parking lot will allow receipts to be done, and then the front desk can be closed. ''(from freyley)'' | ||
| + | * We need better geeks to be beat Matthew. He's an amazing geek. | ||
| + | * The computer games stations had a huge line. More than five stations next year would be good (thank you BackSpace, you did well) | ||
| + | |||
| + | '''Smashtacular''' | ||
| + | * Needs music | ||
| + | * For reference: only went through 1.5 gaylords of printers | ||
'''Signage''' | '''Signage''' | ||
* Make big map and schedule and post outside: it should be ready 1 week beforehand so it can be printed in time | * Make big map and schedule and post outside: it should be ready 1 week beforehand so it can be printed in time | ||
* Make permanent signage: water, info booth, more stuff inside, beer | * Make permanent signage: water, info booth, more stuff inside, beer | ||
| − | * Make big robots with magnetic whiteboards that we can put schedule/map/thanks on | + | * Make big robots with magnetic whiteboards that we can put schedule/map/thanks on |
'''Kids, Volunteers, Booths, Silent Auction''' | '''Kids, Volunteers, Booths, Silent Auction''' | ||
| Line 25: | Line 33: | ||
* Beer outside? | * Beer outside? | ||
| − | '''Sound''' | + | '''Sound/Bands''' |
* Have sound confirmed 4 weeks before event | * Have sound confirmed 4 weeks before event | ||
* Have bands locked in 4 weeks before event | * Have bands locked in 4 weeks before event | ||
* Bands want this stuff: 1 mixer with power supply, 1 monitor, 3 mics, and speakers. They bring their own amps. | * Bands want this stuff: 1 mixer with power supply, 1 monitor, 3 mics, and speakers. They bring their own amps. | ||
* Three sound coordinator positions: band coordinator (1), sound engineers (1 for each stage), stage manager to meet and greet bands (1 or 2) | * Three sound coordinator positions: band coordinator (1), sound engineers (1 for each stage), stage manager to meet and greet bands (1 or 2) | ||
| + | * Book March Fourth 3-4 months in advance | ||
'''Raffle''' | '''Raffle''' | ||
| Line 40: | Line 49: | ||
'''Setup/Cleanup''' | '''Setup/Cleanup''' | ||
| − | * Have volunteers load tents straight | + | * Identifying a couple of people as teardown leads right the night of the fair is a good idea. |
| + | * Have volunteers load tents straight onto trucks | ||
* Get clean up to happen inside the night-of | * Get clean up to happen inside the night-of | ||
* Get a cadre of volunteers to tear down on Sunday | * Get a cadre of volunteers to tear down on Sunday | ||
| + | |||
| + | [[Geek Fair 2006 Debrief]] | ||
| + | |||
| + | [[Category:Events]] | ||
| + | [[Category:Geek Fair]] | ||
Latest revision as of 21:40, 10 May 2007
This is what we learned from Geek Fair 2005.
General
- Dunk tank: cost 175, made 102. Have volunteers sign up to sit in it beforehand
- Get the permits a little earlier and remember where we put them
- Get sponsors to pay for a big thing (like the tent)
- Try to find someone with truck instead of renting U-haul or find a few pickups
- Make gateway by the indoor entrance to attract more people inside
- Water: more water, more obviously labeled, by info booth
- 3 more awesome coordinators would have been helpful. Tap into other orgs? City Repair, P:ear, SCRAP
- In November, have a short meeting to make long-term timeline and start doing outreach for performers (especially entertainers and circus troupes) and sponsors (just a little)
- The running of receiving while geekfair happened was possibly necessary but seemed a little troubled. In the future a network drop and power drop to the end of the parking lot will allow receipts to be done, and then the front desk can be closed. (from freyley)
- We need better geeks to be beat Matthew. He's an amazing geek.
- The computer games stations had a huge line. More than five stations next year would be good (thank you BackSpace, you did well)
Smashtacular
- Needs music
- For reference: only went through 1.5 gaylords of printers
Signage
- Make big map and schedule and post outside: it should be ready 1 week beforehand so it can be printed in time
- Make permanent signage: water, info booth, more stuff inside, beer
- Make big robots with magnetic whiteboards that we can put schedule/map/thanks on
Kids, Volunteers, Booths, Silent Auction
- Looks like we want more volunteers. Get some from City Repair?
- Kids' area rocked
- Booth coordinator needs to be around while tents are being set up and placed and while boothers show up
- If it's inside, put a sampling of auction stuff on the program. Or put it outside.
Beer
- If we have beer inside, let beer into big classroom
- Beer outside?
Sound/Bands
- Have sound confirmed 4 weeks before event
- Have bands locked in 4 weeks before event
- Bands want this stuff: 1 mixer with power supply, 1 monitor, 3 mics, and speakers. They bring their own amps.
- Three sound coordinator positions: band coordinator (1), sound engineers (1 for each stage), stage manager to meet and greet bands (1 or 2)
- Book March Fourth 3-4 months in advance
Raffle
- Send people to walk around selling tickets during the fair
- Make raffle start a few weeks before the event so we make more money.
Publicity
- Programs: should have been passed out by volunteers and kept at booths
- Flier distribution: use party people from other orgs to pass out fliers
Setup/Cleanup
- Identifying a couple of people as teardown leads right the night of the fair is a good idea.
- Have volunteers load tents straight onto trucks
- Get clean up to happen inside the night-of
- Get a cadre of volunteers to tear down on Sunday