Difference between revisions of "Geek Fair 2005 Debrief"
Jump to navigation
Jump to search
| Line 1: | Line 1: | ||
This is what we learned from [[Geek_Fair_2005]]. | This is what we learned from [[Geek_Fair_2005]]. | ||
| − | + | '''General''' | |
* Dunk tank: cost 175, made 102. Have volunteers sign up to sit in it beforehand | * Dunk tank: cost 175, made 102. Have volunteers sign up to sit in it beforehand | ||
* Get the permits a little earlier and remember where we put them | * Get the permits a little earlier and remember where we put them | ||
| − | |||
| − | |||
| − | |||
* Get sponsors to pay for a big thing (like the tent) | * Get sponsors to pay for a big thing (like the tent) | ||
* Try to find someone with truck instead of renting U-haul or find a few pickups | * Try to find someone with truck instead of renting U-haul or find a few pickups | ||
* Make gateway by the indoor entrance to attract more people inside | * Make gateway by the indoor entrance to attract more people inside | ||
| + | * Water: more water, more obviously labeled, by info booth | ||
| + | * 3 more awesome coordinators would have been helpful. Tap into other orgs? City Repair, P:ear, SCRAP | ||
| + | |||
| + | '''Signage''' | ||
| + | * Make big map and schedule and post outside: it should be ready 1 week beforehand so it can be printed in time | ||
| + | * Make permanent signage: water, info booth, more stuff inside, beer | ||
| + | * Make big robots with magnetic whiteboards that we can put schedule/map/thanks on them | ||
| + | |||
| + | '''Kids, Volunteers, Booths, Silent Auction''' | ||
| + | * Looks like we want more volunteers. Get some from City Repair? | ||
| + | * Kids' area rocked | ||
| + | * Booth coordinator needs to be around while tents are being set up and placed and while boothers show up | ||
| + | * If it's inside, put a sampling of auction stuff on the program. Or put it outside. | ||
| + | |||
| + | '''Beer''' | ||
* If we have beer inside, let beer into big classroom | * If we have beer inside, let beer into big classroom | ||
* Beer outside? | * Beer outside? | ||
| − | * | + | |
| + | '''Sound''' | ||
| + | * Have sound confirmed 4 weeks before event | ||
| + | * Have bands locked in 4 weeks before event | ||
| + | * Bands want this stuff: 1 mixer with power supply, 1 monitor, 3 mics, and speakers. They bring their own amps. | ||
| + | * Three sound coordinator positions: band coordinator (1), sound engineers (1 for each stage), stage manager to meet and greet bands (1 or 2) | ||
'''Raffle''' | '''Raffle''' | ||
| Line 22: | Line 39: | ||
* Flier distribution: use party people from other orgs to pass out fliers | * Flier distribution: use party people from other orgs to pass out fliers | ||
| − | '''Cleanup''' | + | '''Setup/Cleanup''' |
* Have volunteers load tents straight into trucks | * Have volunteers load tents straight into trucks | ||
* Get clean up to happen inside the night-of | * Get clean up to happen inside the night-of | ||
* Get a cadre of volunteers to tear down on Sunday | * Get a cadre of volunteers to tear down on Sunday | ||
Revision as of 20:14, 21 July 2005
This is what we learned from Geek_Fair_2005.
General
- Dunk tank: cost 175, made 102. Have volunteers sign up to sit in it beforehand
- Get the permits a little earlier and remember where we put them
- Get sponsors to pay for a big thing (like the tent)
- Try to find someone with truck instead of renting U-haul or find a few pickups
- Make gateway by the indoor entrance to attract more people inside
- Water: more water, more obviously labeled, by info booth
- 3 more awesome coordinators would have been helpful. Tap into other orgs? City Repair, P:ear, SCRAP
Signage
- Make big map and schedule and post outside: it should be ready 1 week beforehand so it can be printed in time
- Make permanent signage: water, info booth, more stuff inside, beer
- Make big robots with magnetic whiteboards that we can put schedule/map/thanks on them
Kids, Volunteers, Booths, Silent Auction
- Looks like we want more volunteers. Get some from City Repair?
- Kids' area rocked
- Booth coordinator needs to be around while tents are being set up and placed and while boothers show up
- If it's inside, put a sampling of auction stuff on the program. Or put it outside.
Beer
- If we have beer inside, let beer into big classroom
- Beer outside?
Sound
- Have sound confirmed 4 weeks before event
- Have bands locked in 4 weeks before event
- Bands want this stuff: 1 mixer with power supply, 1 monitor, 3 mics, and speakers. They bring their own amps.
- Three sound coordinator positions: band coordinator (1), sound engineers (1 for each stage), stage manager to meet and greet bands (1 or 2)
Raffle
- Send people to walk around selling tickets during the fair
- Make raffle start a few weeks before the event so we make more money.
Publicity
- Programs: should have been passed out by volunteers and kept at booths
- Flier distribution: use party people from other orgs to pass out fliers
Setup/Cleanup
- Have volunteers load tents straight into trucks
- Get clean up to happen inside the night-of
- Get a cadre of volunteers to tear down on Sunday